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Letter Writing

Letter Writing. Definition of Letter Writing. Letter is a written message. We write a letter to persons who are far away from us. We want to convey our message to them in a clear and forceful manner. What is Letter Writing. The exchange of written or printed communication.

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Letter Writing

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  1. Letter Writing

  2. Definition of Letter Writing • Letter is a written message. • We write a letter to persons who are far away from us. • We want to convey our message to them in a clear and forceful manner. letter writing

  3. What is Letter Writing • The exchange of written or printed communication. • Writing letters is considered to be an easy thing to do. • But very few write really good letters. • A good letter should follow all the rules of good conversation and good composition. letter writing

  4. Types of Letters • Personal Letters: • Personal Letters / Social Letters / Informal Letters written to Relatives & Friends . Eg: Invitations etc. • Business Letters: • Business Letters/Formal Letters written by the traders, firms, companies etc. for business purposes . Eg : Leave Letter, Ordering Letter etc. • Official Letters: • Letter of application, Letter to Government Officials, Letter to Newspapers, Job Applications, Recommendation Letter, Reference Letter, Termination letter etc letter writing

  5. Letter Components • The Writers Address • The Date • An Inside Address for the Recipient. • A Salutation • The Body of the Letter • A Complementary Close • The Writers Signed • Typed Names. letter writing

  6. SampleLetter Writer’s address Receipent’ address salutation A Complementary Close Body of letter Writer’s signed letter writing

  7. Letter Formats • Full Block Format • Semi Block Format letter writing

  8. Layout of Letter Writing Full block Semi block format letter writing

  9. Full Block letter writing

  10. Semi Block Format letter writing

  11. Some other types of letters are : • Being Direct or Indirect: • Good news message • Use the direct approach • Start your letter with the news the reader wants to hear • Don’t postpone the opportunity to put your reader in the right frame of mind • Then provide any relevant supporting details, explanations, or commentary • Bad news message • Use the indirect approach • Start your letter with pleasant, positive words designed to put your reader in a good frame of mind • Explain the situation • End on a positive, upbeat note letter writing

  12. Some other types of letters are : • Follow-Up Letters: A follow-up letter is a combination thank you note and Some times Inquiry. Complaint Letters • Never send a nasty letter • Avoid the following • Name calling Sarcasm • Insults Threats • Anger Unflattering clip art • Intimidating type fonts (e.g., all capital letters) letter writing

  13. Thanks letter writing

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