Virtual desktop for mobile elected Representative eRepresentative Project Overview

1. Virtual desktop for mobile elected RepresentativeeRepresentativeProject Overview

2. The eRepresentative project is a transnational project involving elected assemblies in Catalonia, Hungary, Ireland, Lithuania, and The Netherlands and industrial partners HP, Scytl and Gov2U and academic partner ITC, Napier University. The Project aims to develop a secure, personalised, mobile working environment for elected representatives which will be based on a pan-European approach and so enable both inter and intra parliamentary communication.

3. eRepresentative: Contract Number 026985 • Start date: 1st February 2006. • Duration of the project: 24 months • The maximum Community contribution to the project is EUR 1,517,931 (ONE MILLIONFIVE HUNDRED SEVENTEEN THOUSAND NINE HUNDRED THIRTY-ONE euro).

4. Objectives • understand what it means to be a mobile elected representative and model the associated legislative services needed by them and the tasks they need to undertake • appreciate and model the information and information systems associated with legislative scrutiny of legislation and policy • specify and develop a virtual desktop environment for secure mobile working • deploy the “eRepresentative” desktop in a number of elected assemblies at national, regional and local level • critically evaluate its potential and usefulness for elected representatives and the impact on assembly legislative services

5. S&T innovations • Personalised Information exchange on a pan European scale to foster an enlarged Europe • System integration with assembly voting systems • Secure remote access to information supporting multi-channel access modes in collaborative environments: • Extension of DSpace to enable the robust operation of the repository and agent interaction supporting: • Document authenticity verification • "Trusted" federation of content.  • Content organisation, metadata for eGov publications • Dynamic/customised views of data/search results. • Intelligent agents delivering real-time assembly information • Legislative Document Mark-up Language (LDML) • supporting evolution of an extensible European Standard document definition to support the exchange of legislative documents between heterogeneous systems

6. Elements Month Milestone 1 Elected representatives’ requirements and acceptance criteria Best Practice and current Situation in elected assemblies Completion of the legislative process model Completion of technical interface requirements M6 Milestone 2 Public report on Privacy Enhancing Technologies Storyboard presented to elected assemblies Architectural design presented to elected assemblies M12 Milestone 3 Alpha version of legislative working environment – intra-legislative communications M14 Milestone 4 Completion of alpha pilot and assessment M18 Milestone 5 ßeta version of legislative working environment – inter-legislative communications M19 Milestone 6 Completion of ßeta pilot and validation and impact assessment report M24 Milestones

7. Work Packages

8. WP1: capture and model legislative document production process including all significant events, inputs, resources & outputs associated with legislative proceedings • Legislative process diagram • Collection and evaluation of existing data sources • Collection and evaluation of potential • system development interfaces & standardisation Legislative modelling and user requirements WP2: define the “eRepresentative” requirements in terms of principle electronic legislative activities they need to support in both participating assemblies & other assemblies in Europe 1.User requirements and acceptance criteria 2. Best Practice and current Situation in elected assemblies 3. Report on User Interface requirements

9. WP3 & 4: The Virtual ‘desktop’

10. Using, Piloting & Evaluating WP5: understanding how to progress from an “in-house” working environment to a “virtual mobile” working environment WP6: Alpha pilot on intra-legislative communications Beta pilot on inter-legislative communication. WP7: Does the environment perform as it should and does it deliver an environment that effectively supports the mobile work of elected representatives & associated legislative processes?

11. Dissemination • Range of Annual Conferences to be considered: • European Parliaments Research Initiative Conference • CALRE annual meeting - European Regional Parliaments exchange of best practices • Worldwide Forum on eDemocracy • E-Challenges conference • DEXA EGOV An International Conference on eGovernment • The Digital Government Conference • IFIP conference on eBussines, eCommerce and eGovernment Conference • The European Conference on Information Systems ECIS

12. eRepresentative will deliver • Secure, personalised, mobile working environment for elected representatives • Legislative process modelling & report on existing legacy systems • User Requirements & success criteria • Best Practice in Elected assemblies • Report on User Interface Requirements • Report on Privacy Enhancing Technologies (PET) in elected assemblies • Storyboard & architectural design report *new • Two versions of legislative working environment • Plan for moving towards a mobile working environment • Two pilot versions legislative working environment • Pilot analysis and assessment report • Project portal/collaborative environment