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Innovative education and new skills to increase engagement in Science

This project aims to increase engagement in science education through innovative activities and the development of new skills. The project management and administration activities are discussed in relation to reporting to the National Agency, time management, budgeting, and financial and contractual rules. The project also includes transnational meetings, intellectual outputs, multiplier events, and learning and teaching activities.

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Innovative education and new skills to increase engagement in Science

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  1. Innovative education and new skills to increase engagement in Science Activity Pole 1 Isabella Van de Velde Royal Belgian Institute of Natural Sciences Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  2. Activity Pole 1 Project Management and Administration • Reporting to National Agency • Progress report • due 30/03/2017 • covering period 01/09/2016 – 28/02/2017 • Interim report • due 29/04/2018 • covering period 01/09/2016 – 28/02/2018 • => further pre-financing payment • Final report • due within 60 days of end date 31/08/2019 => payment balance of the grant submitted & approved Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  3. Activity Pole 1 Project Management and Administration • Interim report • important for 2nd pre-financing payment • due 29/04/2018 • covering period 01/09/2016 – 28/02/2018 • important to submit signed timesheets + other costs to coordinator • report approved by the NA = payment within 60 calendar days on receipt interim report • at least 70% 1st payment used • request for further pre-financing payment • < 70% 1st payment used • once at least 70% used: submit interim report Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  4. Activity Pole 1 Project Management and Administration • Time management • all partners must record time spent on project • if engaged in multiple EU projects ensure to be correct in time record • record time in timesheets • fill out template 38h/40h • every 6 months to submit to coordinator Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  5. Activity Pole 1 Project Management and Administration Budget table ↔ Gantt chart Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  6. Activity Pole 1 Project Management and Administration • Reporting to National Agency • coordinator reports outputs of the project • => Erasmus+ Project Results Platform (http://ec.europa.eu/programmes/erasmus-plus/projects/) • coordinator reports project details, activities, final report =>Mobility Tool+ Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  7. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Grant = unit contributions • Project management and implementation • Transnational project meetings • Intellectual outputs • Multiplier events • Learning and Teaching activities • Exceptional costs Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  8. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Project management and implementation • unit contribution per partner • coördinator: 500 € / month • partner: 250 € / month • supporting docs: reporting on implementation of activities and production of outputs Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  9. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Transnational project meetings • unit contribution depends on travel distance • 100 - 1999 km: 575 €/participant/meeting • 2000 km and more: 760 €/participant/meeting • supporting docs: proof of attendance, signed participant list, meeting reports Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  10. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Intellectual outputs • number of WD x unit contribution depending on category of staff & country • supporting docs: proof of intellectual output produced; proof of WD = timesheets Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  11. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Multiplier events • number of participants x unit contribution • unit contribution depends on local (100 €) / international (200 €) participants • budget only for participants outside partnership • supporting docs: proof of attendance, agenda, meeting docs Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  12. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Learning and teaching activities • number of participants x unit contribution • unit contribution travel depends on travel distance • 100 - 1999 km: 275 € - 2000 km and more: 360 € • unit contribution support: 100 €/participant/day • supporting docs: proof of attendance • demonstrate relationship between person and beneficiary (staff - voluntary) Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  13. Activity Pole 1 Project Management and Administration • Financial and contractual rules • Annex III & IV • Exceptional costs • 75% of the eligible costs • sub-contracting, purchase of goods and services • supporting docs: invoices • production 9 educational video’s • design and printing course promotional brochure • production of BIOTALENT promotional video Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  14. Activity Pole 1 Project Management and Administration • Financial Management • Grant payments • first pre-financing payment: 40% of total budget • second pre-financing payment: 40% of total budget • final payment: balance of the grant Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  15. Activity Pole 1 Project Management and Administration • Dissemination is important in ERASMUS+ • keep record of all your BIOTALENT dissemination activities • template to complete will be provided • in all communication and promotional material • use Erasmus+ and EPOS logo • BIOTALENT logo is available on the project website • biotalent.myspecies.info Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

  16. biotalent.myspecies.info Thank you all for contributing to the project’s success! Any questions? Isabella Van de Velde RBINS Isa.Vandevelde@naturalsciences.be Transnational Project Meeting  5-6 October 2017 Natural History Museum of Crete - University of Crete

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