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Session 57

Session 57. Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk. IPEDS and Federal Student Aid 2006-07 data collection Race/ethnicity Current projects of interest. IPEDS data use tools New COOL (!!!) Influences on the future Wrap up – Q&A . Agenda.

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Session 57

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  1. Session 57 Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk

  2. IPEDS and Federal Student Aid 2006-07 data collection Race/ethnicity Current projects of interest IPEDS data use tools New COOL (!!!) Influences on the future Wrap up – Q&A Agenda

  3. IPEDS and Federal Student Aid

  4. Mandatory completion of IPEDS • Completion of all IPEDS surveys, in a timely and accurate manner, is mandatory for all institutions that participate in or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended. • 20 U.S.C. 1094, Section 487(a)(17) • Program Participation Agreement (PPA)

  5. What does this mean? • Completion of ALL applicable IPEDS components within the appropriate data collection period • Enter data into the web-based data collection system • Edit and clean the data • Lock the data

  6. Penalties for noncompliance • Institution can be fined up to $27,500 per violation • Institution’s eligibility to participate in Title IV programs can be suspended

  7. Noncompliant institutions • Each year, NCES is required to forward a list of noncompliant institutions to the Office of Federal Student Aid (FSA)

  8. Noncompliance

  9. IPEDS Data Collection 2006-07

  10. Fall Collection

  11. Winter Collection

  12. Spring Collection

  13. Followup Schedule Email to KH (collection open) Open Letter to CEO (no reg KH) Close – 4wks Email to KH (no data) Close – 4wks Phone to CEO (no reg KH) Close – 3wks Phone to CEO/KH (no data) Close – 2wks Email to KH (no data) Close – 2wks Email to KH (not locked) Close – 2wks Email to KH (no data) Close – 1wk Email to KH (not locked) Close – 1wk

  14. Data Collection System Rewrite • Data Collection System has been rewritten for 2006-07 using .NET and SQL2005 • Supposed to result in increased efficiency, ability to do more cool stuff • Technology is so new that our developers are “bleeding” from being on the “cutting edge” • Thanks for your patience during fall collection as we went operational

  15. New IC item -- Preliminary Early Estimate of Fall Enrollment • IPEDS enrollment data collected in winter and spring are not released until the following summer • Many requests from data users for earlier enrollment data • Will not be displayed in IPEDS COOL, but will be available through IPEDS Peer Analysis System • Clearly identified as early estimates, so data can be different from what will be reported on EF

  16. New IC item -- Preliminary Early Estimate of Fall Enrollment R = reported value. CV = calculated value.

  17. New IC item – System, corporate affiliation • Write-in item to capture affiliation with institutional system, corporate entity • Relocated from Finance • Will be pulled forward in subsequent years • Will be used in project to aggregate IPEDS data to system/corporation level

  18. New IC item – Program length • For institutions that report price of attendance data by program • Report program length in either credit hours or contact hours • Report average number of months it takes to complete programs • Clarification for IPEDS COOL

  19. New Enrollment item – Transfers in • Degree-granting institutions • New column • Transfers into the institution (first-time at institution) • Full time and part time

  20. Fall Enrollment – Transfers In R = reported value; CV = calculated value

  21. New Human Resources items • 4-yr degree-granting institutions • Add tenure status of instructional staff back to SA section • Institutions with <15 full-time employees • Will do short Fall Staff section (collects data by primary occupational activity, by race/ethnicity and gender)

  22. Race/Ethnicity

  23. Race/Ethnicity • Proposed Dept of ED guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity posted in Federal Register 8/7/06 • For implementing 1997 OMB standards • Public could submit comments until 9/21/06 • Final guidance to be posted after comment period

  24. Proposed Guidance • Calls for implementation no later than Fall 2009, with data regarding 2009-10 academic year • Covers 2 separate issues: • Collection of R/E data by institutions • Reporting of aggregate data to US Dept of ED

  25. Collection by institutions • Two-question format: • Is respondent Hispanic/Latino? • Respondent selects one or more races: • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White

  26. Additionally… • Standards strongly encourage self-identification of race/ethnicity rather than third-party observer identification • Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity

  27. Nonresident aliens Hispanics of any race Race/ethnicity unknown For non-Hispanics only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 2 or more races Reporting aggregate data – 9 categories in IPEDS

  28. Race/Ethnicity Technical Review Panel • IPEDS will hold R/E TRP in Fall 2006 to discuss implementation issues, such as: • How do we implement the new aggregate categories in IPEDS? • GRS and C – students are no longer at the institution, so how to report? • If data are collected in 2 formats for several years, how do we release data?

  29. Current projects of interest

  30. First-professional degree classification • After 2 TRPs and 2 suggestion postings and 2 comment periods… • Final plan was posted in What’s New last week: http://nces.ed.gov/ipeds/whatsnew.asp • Optional reporting: • 2008-09 for IC, Enrollment • 2009-10 for C (awards granted 7/1/08 - 6/30/09) • Mandatory reporting: • 2009-10 for IC, Enrollment • 2010-11 for C (awards granted 7/1/09 – 6/30/10)

  31. Plan • Eliminate First-professional degree category; report in appropriate degree level category as follows: • Master’s degrees • Doctor’s degrees – research/scholarship • Doctor’s degrees – professional practice • Doctor’s degrees – other • Eliminate First-professional certificate category; report in Postmaster’s certificate category

  32. XML Upload Option Coming • Currently working on XML data upload option for 2007-08 IPEDS • Will be another data submission option, along with • keying data into screens • fixed file upload • key value file upload

  33. Data Feedback Report 2006 • Was emailed to keyholders and coordinators in late September 2006 • Was mailed to CEOs in early October • Is available through Executive Peer Tool (ExPT): http://nces.ed.gov/ipedspas/ • Few changes from 2005 report • Keyholders were able to upload custom comparison groups for their 2006 report through 6/30/06 in the data collection system

  34. Data Feedback Report 2007 • 2007 report will incorporate changes suggested by TRP • New figures • Optional figures in ExPT • Custom comparison group upload for 2007 report will open with spring data collection • Instructions for comparison group upload at http://nces.ed.gov/ipeds/comp_gp.asp

  35. 3 Data Quality & Validity Studies • Currently doing study comparing IPEDS Finance data with data reported by institutions to EZ Audit • Also doing study to compare IPEDS HR data with non-IPEDS sources • Compared original 2002-03 IPEDS data to revised 2002-03 data and non-IPEDS sources • http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2005175

  36. Training • AIR & IPEDS developing new modularized training materials, delivery modes, to supplement workshop format • Webinars • Tutorials • Online courses • Covering both data submission and data use (beginning and advanced)

  37. Webinars • Done live, then posted to AIR website • http://airweb.org/ • Click IPEDS, then On-demand IPEDS Training • Available now: New Keyholders, IC, C, Finance • Available soon: HR, student surveys

  38. Web Resources • Don’t forget to check IPEDS What’s New:http://nces.ed.gov/ipeds/whatsnew.asp • Reports on recent TRPs • Reports on implementation of TRP suggestions • In-depth discussion of other timely issues • Links to other documents on the web

  39. IPEDS Data Use Tools

  40. IPEDS Tool News • New COOL (!!!) • College Opportunities Online Locator • IPEDS Executive Peer Tool (ExPT) for 2006 • IPEDS Peer Analysis System (PAS) • Report Templates • New interface (!!!) • IPEDS Data Analysis System (DAS) • Tables Library

  41. New COOL - Background • Revisions based on work of 2005 AIR/NCES Senior Fellow • Purpose of project -- enhance ongoing development and improvement of COOL • Included: • Comparative review of COOL and other college search sites • Interviews/focus groups with high school students, parents, counselors

  42. Recommendations • Change URL • Old: http://nces.ed.gov/ipeds/cool • New: http://collegesearch.nces.ed.gov • Improve search options, include: • Map of USA to search by location • Quick search function • Search by major/program

  43. More Recommendations • Modify language/terminology • Revise page header to emphasize COOL • Modify and relocate page navigation • Incorporate compare function

  44. Slide with graphs

  45. Executive Peer Tool (ExPT) • 2006 version now available • http://nces.ed.gov/ipedspas/Expt/ • Download .pdf of IPEDS Data Feedback Report • Recreate the graphs using your comparison group or a different group of schools

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