Critical Data Elements

1. Critical Data Elements Grade Code Grade Level Official Class • Three Digit Code • Differentiates General Education, Special Education and Team Teaching students. • Two Digit Code • Based on the students age and at what level they are to be tested. • Special Education and General Education students can have the same Grade Level. • Three Digit Code • Created by the school. • Can be named anything. IE: 701 for the first 7th Grade Official Class. • Closely linked to three digit student Grade Codes.

2. ATS Grade Codes • General Education and Special Education students have different Grade Codes. • Similarly, Self-Contained Special Education and Team Teaching Special Education students have different Grade Codes.

3. ATS Grade Codes • General Education Grade Codes end in “0”. • Special Education Self-Contained Grade Codes begin with “9” • Team Teaching Grade Codes end in “9”.

4. Special Education Grade Codes Self-Contained Classes • A students Grade Code determines what type of Self-Contained Special Education class they should be placed in.

5. ATS FUNCTION: CMOD • ATS Function used to create and modify Official Classes. • Determines what students of what grade are allowed in a class. • Creates the link between the ATS Official Class and the CAP Class Code. • Determines the maximum register for each class. • Used by city wide placement officers to assign seats. Current Class Data Add / Change Screen

6. ATS FUNCTION: CMOD Current Class Data Add / Change Screen Created by the School General Ed, Special Ed or Team Teaching Multiple Grade Codes are allowed. In Team Teaching two Grade Codes are entered, one General Ed and one Team Teaching Grade Code.

7. ATS FUNCTION: CMOD Current Class Data Add / Change Screen Created by the School General Ed, Special Ed or Team Teaching Creates the link between ATS and CAP

8. ATS FUNCTION: CMOD Link Teacher to ATS Official Class Use beginning of last name to search for a teacher F5 to Search for Teachers

9. ATS FUNCTION: CMOD Link Teacher to ATS Official Class LOTITO LOUIS 9999999 Use the TAB key to move your cursor next to Teacher F2 to Select teacher

10. CAP CLASS CODES • CAP Class Codes are three characters. A letter followed by two numbers. • The ATS Grade Code used when creating an Official Class (CMOD) determines the CAP Class Code used. • CAP Class Code entered on the CMOD screen should match the CAP Class Code assigned by the CSE. • Elementary/Middle Schools CAN NOT have two Official Classes with the SAME CAP Code.

11. CAP CLASS CODES Self-Contained Special Education Self-Contained Special Education classes have a range of CAP Class Codes depending on the ATS Grade Code used in the CMOD screen. For example, the FIRST Self-Contained Special Education class in an Elementary/Secondary School with ATS Grade Code 951 or 961 will have a CAP Class Code of E01. The SECOND class created with these Grade Codes would have a CAP Class Code of E02.

12. CAP CLASS CODES Team Teaching Special Education • Team Teaching ATS Grade Codes (ending in 9) have a CAP Class Code starting with T followed by a two digit number. • A schools first Team Teaching class created will have a CAP Class Code of T01. The second will have a CAP Class Code of T02, and so on. • For example: • The first Team Teaching class created by a school, a 6th Grade Team Teaching class, would have a CAP Class Code of T01. • The second Team Teaching class created, a 7th Grade Team Teaching class would have a CAP Class Code of T02.

13. ATS FUNCTION: CMOD General Education Official Class Created by the School General Ed Grade Code (Ends in a 0) No CAP Code for General Ed Classes

14. ATS FUNCTION: CMOD Special Education Official Class Created by the School Special Ed Grade Code (Begins in 9) CAP Code for Self-Contained Special Ed Official Class

15. ATS FUNCTION: CMOD Team Teaching Official Class Created by the School Team Teaching Grade Code along with General Ed Grade Code CAP Code for Team Teaching Special Ed Official Class