Finding Funding for Campus Safety Programs & Projects

1. Finding Funding for Campus Safety Programs & Projects Denise Swett, Ed.D. INNOVATIVE EDUCATORS

2. Take Aways • How to get started • What is usually funded • Where to find funding

3. GETTING STARTED & why it’s important to start sooner vs. later

4. Prioritize Your Needs • Needs Assessment • Liabilities, Risk or Code Violations • Include all constituents • Data Informed • Identify Projects • Justification • Prioritize

5. Projects • The need • Work team • Community partners • Goals • The plan • Management structure • The budget • Decision makers • Timeline • Matching funds • College commitment ESTABLISH

6. What is the Need? • Identify problems or issues • Needs assessment • Justification • Specific threats, vulnerabilities & safety issues • Find existing resources • Possible solutions

7. Who is the Work Team? • Campus-wide representation • Community partners • Experts • Facilities • Law Enforcement • Maintenance • Technology

8. Community Partners • Police • Fire • Red Cross • EMS • Local Government Agencies

9. Goals • Safety • Security • Training • Preparedness • Awareness • Community awareness

10. The Plan • Clear narrative • Justification • Budget • College contribution • Management • Timeline • Partners

11. Management Structure • Administrator • Project Manager • Budget Manager • Advisory Board • Consultant

12. $how Me the $$ BUDGET • Overhead • Administration • Staff • Workplan • Matching Funds • Technology • Equipment • Capital outlay • Events • Training • Communication • Reporting • Assessment/Evaluation • Marketing • Consultant • Facilitator

13. Decision Makers • Advisory Board • Administration • President • Cabinet • Campus Safety

14. Timeline • Estimated time • Build out • Coordination • Academic Calendar • Other projects

15. Matching Funds • Other Grants • College Budget • State Funding • In-kind services • Fees

16. College Commitment • Previous Projects • Assessments • Partner letters • Documentation of spent resources • Documentation of supporting efforts

17. What Gets Funded? RESEARCH: • Emergency Notification Systems • Improved lighting • Surveillance Systems • Technology • Building Access Systems • Training • Drills for Campus Police • Safety Equipment • Security Equipment

18. Difficult to Get Funded • Personnel • Vehicles • Weapons • Facilities • Renovations/Remodeling/Repairs

19. GRANTS Where is the $$$?

20. Federal Grants • $400B in grants every year • 900 grant programs through 26 federal grant-making agencies • Average size $300K to $500K • Strict Reporting • Rigorous Restrictions

21. State Grants • Often “Pass-Through” of federal funds • Specific by State • State sets priorities & requirements • Vary in amount and purpose

22. Corporate & Foundation Grants • $40B annually • Average $10K to $50K • Usually need matching funds • Locally responsive • Cause specific • 65,000-100,000 funding organizations

23. Competitive Grants • Compete with other applicants • Grant is reviewed & scored • 4-6 week application window • Very specific RFP, BAA or NOFA • Usually most difficult

24. Formula Grants • Pre-determined “formula” • Specific funding level • Good, reliable, on-going source of funding • Requires specific criteria to qualify • Not competitive

25. Earmark Funds • Congressional discretionary funds • Highly political • Local Congressional Rep • Project specific • Significant allocation $64B in 2006 • U.S. Congress appropriation • Pass bill into law w/funding

26. MATCH: Project to Grant The Magic Trick

27. Start Looking

28. Keep Looking

29. What Now? • Eligibility • Application Difficulty • Matching Funds/Requirements • Time • Management • Partners/Collaboration • Relationship with funder • Worth It? • Write It! PROSCONS llll lll

30. Register - Grants.gov • http://www.grants.gov • Takes up to 2 weeks • Register - Central Contractor Registry • http://www.ccr.gov/ • Get a DUNS number • http://www.dnb.com/US/duns_update/ • Email updates -Federal Register • http://www.gpoaccess.gov/fr/ Register! DON’T FORGET

31. 10 Tips: Getting More Grants FROM THE GRANTS OFFICE • Learn about the grant program • Involve others • Customize proposal • Get reviewer comments • Support letters w/commitment • Be diversified & strategic • Clear & concise budget • Requested materials only • Outside editor & reviewer • Follow directions

32. Emergency Management for Higher Education (EMHE)Department of Education • 2009 Awarded Grants (Partial list) • Miami Dade College $499,999 • University of Central Florida $496,758 • Illinois Community College $267,090 • Johnson County Community College $249,094 • University of Louisiana at Lafayette $440,286 • Massachusetts Maritime Academy $218,239 • Eastern Michigan University $490,517 • Community College of Allegheny County $252,727 COLLEGES GETTING $$$

33. Bottom Line • Investing time & energy into researching & finding grants, developing proposals & completing applications can result in funded projects = $$$ • Find connections between their grant program & your project =$$$ • Follow instructions & deadlines carefully = $$$ • Make sure you have a structure in place to manage the grant if you get it = ???

34. Thank You to INNOVATIVE EDUCATORS for producing this webinar and making it available to Community College professionals at no charge. Denise Swett, Ed.D. swettdenise@foothill.edu Associate Vice President Foothill College