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TIMETABLE FOR JUNIOR FELLOW DISTRICT OFFICERS

TIMETABLE FOR JUNIOR FELLOW DISTRICT OFFICERS. Eric J. Hodgson, MD JFCAC Vice-Chair 2008 JFCAC Orientation January 11, 2008. OBJECTIVES OF THIS PRESENTATION. Appreciate major themes of your job Understand your job so you can better assist the section officers Improve your job satisfaction

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TIMETABLE FOR JUNIOR FELLOW DISTRICT OFFICERS

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  1. TIMETABLE FOR JUNIOR FELLOW DISTRICT OFFICERS Eric J. Hodgson, MD JFCAC Vice-Chair 2008 JFCAC Orientation January 11, 2008

  2. OBJECTIVES OF THIS PRESENTATION • Appreciate major themes of your job • Understand your job so you can better assist the section officers • Improve your job satisfaction • Realize overlapping responsibilities • Basic rule: If the Chair can’t do it, the Vice Chair fills in

  3. The major responsibility of your job is to be a HUMAN HIGHLIGHTER for ACOG.

  4. ACOG Human Highlighters… • educate the Junior Fellow membership about benefits and opportunities in ACOG • attend a variety of meetings and prepare reports prior to meetings • assist in elections/transitions of your section officers • encourage future leaders/get others involved • lead by example

  5. Junior Fellow District Officer Manual Details items discussed in this presentation…so use it! 

  6. DISTRICT VICE CHAIR AND CHAIR

  7. MAIN ADMINISTRATIVE RESPONSIBILITIES • Meeting Attendance • District Meetings (Interim and Annual) • JFCAC Meetings (Orientation/ACM/Exec) • ACM • Write Reports • Junior Fellow Awards • Update Section Officer Rosters • Coordinate major Junior Fellow initiatives

  8. Junior Fellow District Leaders: Major Meetings • JFCAC: January Orientation and Interim Meetings (DC) • Interim District Meetings (Spring) • Congressional Leadership Conference (February or March) (DC) • Annual Clinical Meeting/JFCAC Meeting (May) • JFCAC Executive Meeting (August) (DC) • Annual District Meetings (Autumn)

  9. SUMMARY OF MEETINGS ADM JFCAC Orientation and Interim Meetings AIM ACM JFCAC Exec Meeting SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

  10. Attend the ADM, Junior Fellow ADM activities, and Junior Fellow meetings Assume role as new Junior Fellow District Vice Chair at conclusion of Junior Fellow Business Meeting Discuss plans for the up-coming year—(things are planned a year in advance!) District Projects Task Forces DISTRICT VICE CHAIR AND CHAIRAugust-October

  11. DISTRICT VICE CHAIR AND CHAIR August-October At the ADM, speak with the following year’s ADM Program Chair regarding Junior Fellow activities for next ADM Junior Fellow Advisory Council meetingJunior Fellow Business meeting (town hall) Junior Fellow Research presentationsJunior Fellow Scientific programJunior Fellow/Medical student activities(STP/social event)

  12. DISTRICT CHAIRAugust-October • At the ADM, discuss Junior Fellow budget for the following year with: Fellow Chair Fellow Treasurer Junior Fellow Vice Chair

  13. Focus efforts to ensure submissions from your district for: ACM Stump the Professor cases (due Dec 1) Initiate the selection process for the John Burch Award (Junior Fellow to attend ACM) - Include the input of your Fellow Chair DISTRICT VICE CHAIR AND CHAIRSeptember-October

  14. Serve as member of District Essay Contest Review Committee: Junior Fellow District Chair Junior Fellow District Vice Chair Junior Fellow District Secretary-Treasurer District Junior Fellow Advisor Fellow of the District DISTRICT VICE CHAIR AND CHAIRSeptember-October

  15. DISTRICT VICE CHAIRNovember-December • Vice Chair should update your District and Section officer rosterSubmit to Junior Fellow Services office

  16. Block-out schedule for JFCAC Orientation and Interim Meetings (to be held January in Washington, D.C.) Return hotel room reservation form and arrange transportation (from Junior Fellow Services office) DISTRICT VICE CHAIR AND CHAIRNovember-December

  17. DISTRICT VICE CHAIR AND CHAIRNovember-December • Plan, organize, and arrange Junior Fellow Interim District Advisory Council (IDAC) Meeting Finalize your agenda Send out notice and request for reports

  18. DISTRICT VICE CHAIR AND CHAIRJanuary • Discuss attending the Congressional Leadership Conference (held in February or March) with your Fellow District Executive Council • Attend JFCAC Orientation and Interim Meeting (Washington, D.C.) • Block out schedule for Annual Clinical Meeting (held first week of May)

  19. DISTRICT VICE CHAIR AND CHAIRFebruary • Work with the Junior Fellow District chair to promote: Essay contest (due August 31) Stump the Professors (due Dec 1) • Begin soliciting nominations for Junior Fellow District Officer positions (Vice Chair, Secretary-Treasurer) Candidate names due June 1

  20. DISTRICT VICE CHAIR AND CHAIRFebruary • Will be contacted by Junior Fellow District Past Chair (as chair of the Junior Fellow District Nominating Committee) to verify District Elections timeline: Junior Fellow District Past Chair (committee chair) Junior Fellow District Chair Junior Fellow District Vice Chair District Junior Fellow Advisor (auditing member)

  21. DISTRICT CHAIRFebruary • Consider nomination for JFCAC Vice Chair -discuss with: Advisors Current JFCAC Past Chair, Chair, Vice Chair Program Director Departmental Chair

  22. DISTRICT CHAIRFebruary • Conduct the Interim Junior Fellow District Advisory Council (JFDAC) Meeting (if not to be held at ACM) • Remind JFDAC about up-coming contests:Essay contest (due August 31) Stump the Professors (due Dec 1)

  23. DISTRICT VICE CHAIR AND CHAIRFebruary • Complete the ACM Priority Housing form and fax to the Junior Fellow Services office (await information/materials from Junior Fellow Services office) • Send in meeting registration for the ACM (via national Junior Fellow services office)

  24. DISTRICT VICE CHAIR AND CHAIRMarch-April • Follow-up on and verify status of nominations/candidates for Junior Fellow District Vice Chair and Secretary-Treasurer • Read preliminary agenda material for the JFCAC Annual Meeting (held at the ACM in May) • Review Sturgis Rules of Parliamentary Procedure and minutes from the JFCAC meeting in January

  25. DISTRICT CHAIRMarch-April • Submit application for JFCAC Vice Chair (deadline late-March)

  26. DISTRICT VICE CHAIR AND CHAIRMarch-April • Remind current Junior Fellow Section Chairs to appoint a Section nominating committee: Junior Fellow Section Chair Another Junior Fellow from the Section - Can be the Junior Fellow Section Vice Chair Junior Fellow District Advisor (auditing member)

  27. DISTRICT VICE CHAIR AND CHAIRMarch-April • If a Stump the Professors case was chosen from your district, contact the presenter to assist in preparation for ACM • District Chair should prepare a report for the JFCAC Annual Meeting (submit to Junior Fellow Services)

  28. DISTRICT VICE CHAIR AND CHAIRMay • Attend the JFCAC Annual Meeting (held the Saturday prior to the ACM) and the ACM • Confirm fall ADM Junior Fellow activities with District Fellows • Contact Fellow District Treasurer for travel reimbursement information to the fall District Meeting for Junior Fellow District and Section officers

  29. DISTRICT CHAIRMay • Submit list of Junior Fellow District officer candidates (due June 1) • Attend the ACM: Conduct Junior Fellow Interim District Advisory Council Meeting (for districts where applicable)

  30. DISTRICT VICE CHAIR AND CHAIRJune-July • Notify District and Section officers outlining funding available from the District for attendance at the fall ADMClearly outline the JFDAC meeting and other Junior Fellow events scheduled for the ADM Arrange for Vice Chair attendance if Section Chair unable to attend

  31. DISTRICT VICE CHAIR AND CHAIRJune-July • Block out time and register for your fall ADMRemind District/Section officers to register, make travel/hotel arrangements • Finalize arrangements for Junior Fellow activities and Junior Fellow meetings to be held at the fall ADM Call for Section Officer reports for JFDAC meeting, if applicable Confirm Junior Fellow scientific paper presenters, if applicable

  32. DISTRICT CHAIRJune-July Prepare agenda for Junior Fellow Business Meeting to be held at the ADM Initiate selection process District John Gibbons Medical Student Award JSOG Exchange Award.

  33. DISTRICT CHAIR/VICE CHAIRJune-July • Prepare/submit District report to JFCAC Executive Committee Meeting (to be held in August) Block out time to attend JFCAC Executive Committee Meeting Complete travel/hotel forms sent from Junior Fellow Services office

  34. DISTRICT CHAIR/VICE CHAIRAugust • Attend JFCAC Executive Meeting • Essay Contest Submissions due August 31st.

  35. DISTRICT VICE CHAIR AND CHAIRAugust • Send out second notice for JFDAC reports • Finalize and distribute agenda for JFDAC meeting at ADMConsider a consent agenda for section reports Allow adequate time for review prior to ADM • Chair should prepare/submit Junior Fellow report to be presented to Fellow DAC at ADM

  36. DISTRICT VICE CHAIR AND CHAIRAugust John Gibbons Medical Student attendee notifications Assist with medical student activities for ADM JSOG Exchange Award determination

  37. DISTRICT CHAIRAugust-October • Conduct Junior Fellow meetings/activities at the fall ADM Junior Fellow report to Fellow DAC JFDAC Junior Fellow Business Luncheon Junior Fellow Scientific Program JFCAC National Officer will attend ADM

  38. DISTRICT VICE CHAIRAugust-October • Vice Chair assumes role as Junior Fellow Chair at close of Junior Fellow Business meeting at ADM • At the ADM, speak with the following year’s ADM Program Chair regarding Junior Fellow activities for next year ADM

  39. DISTRICT PAST CHAIR

  40. DISTRICT PAST CHAIRSeptember-October • Verify Donald F. Richardson prize entry, as determined by your JFDACArrange for submission by November 30 to Junior Fellow Services office • Prepare/submit District Report for JFCAC Interim Meeting (to be held in January) • Transition responsibility, District files/minutes/etc. to new Junior Fellow District Chair

  41. DISTRICT PAST CHAIRFebruary-March • Contact members of the Junior Fellow District Nominating Committee to verify District Elections timeline: Junior Fellow District Past Chair (committee chair) Junior Fellow District Chair Junior Fellow District Vice Chair District Junior Fellow Advisor (auditing member)

  42. SUMMARY

  43. SUMMARY OF MEETINGS ADM JFCAC Orientation and Interim Meetings AIM ACM JFCAC Exec Meeting MAR SEPT OCT NOV DEC JAN FEB APR MAY JUN JUL AUG

  44. SUMMARY OF REPORTS ADM JFCAC Interim and Orientation Meeting AIM ACM JFCAC Exec Meeting SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Chair and V-chair Past-Chair Chair and V-chair Chair Chair

  45. Essay Contest August 31st JSOG Exchange September 1st Stump The Professor December 1st John Gibbons Award Before your ADM Donald Richardson Prize November 30th Officer Nominations JFCAC Vice Chair in mid-March JFCAC District officers May 1st SUMMARY OF DEADLINES

  46. Most Importantly… • Share your enthusiasm and knowledge to get others involved. • BE AN ACOG HUMAN HIGHLIGHTER

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