André Henriques DGS/SEE

1. LIU-PSBooster .HSE Safety Correspondent • 13TH September 2012 André Henriques DGS/SEE September 2012

2. Topics • Safety Policy at CERN • Implementation • Safety File • HSE/SEE Specialists • HSE/SEE Services

3. Safety Policyat CERN Following the requirements of the Staff Rules and Regulations in matters of safety at CERN, the Safety Policy Committee developed the document that defines the Organization’s policy concerning all aspects of Safety – SAPOCO 42 According to this documents the fundamental aim of CERN’s safety policy is to assign the indicated order of importance to these different aspects:

4. Implementation HSE Correspondent: Andre Henriques HSE Correspondent PSO HSE Specialists Project Input RP Equipment 1 – Responsible 1 Mechanical Radiation Protection Contact: Robert Froeschl Electrical Output Equipment n – Responsible n Environment …

5. Implementation Guideline documents – Safety advice: 1- Schedule & Safety organization of the project • 2- Description of the equipment integrated in the project • 3- Description of activities (with Safety relevance) • How to install? Operation? Maintenance? • 4- Identification of the hazards generated • 5 – Safety requirements, & control measures applicable to the project • Defined on the basis of the CERN Safety rules, Host states regulations, EU Directives, international standards & best practices • Requirements on the relevant Safety domains; e.g. mechanical, electrical, chemical... • Control measures: guidance on Safety inspections; Safety systems; training; ... • Contact of the Safety officers & specialists • 6 – Safety file (to demonstrate compliance) • List of documents on the relevant Safety domains; e.g. mechanical, electrical, chemical... Input to HSE Output from HSE

6. Implementation Guideline documents – Safety Requirements: Safety requirements Control measures refer to internal procedures and checks to be performed Safety file Docs. to be delivered by suppliers/designers…

7. Safety File Project Safety File: • A set of documents necessary to demonstrate that: • 1 – activities; • 2 – equipment; • associated to a project comply with the applicable CERN Rules. • The Safety file also serves when requested to demonstrate to external bodies, CERN’s ability to manage and master the safe operation of the project. Project Leader (PSO) shall ensure that the Safety file is kept up-to-date & available to the collaboration, HSE Unit or Safety Officers of the Host Department.

8. Safety File Example: The Safety file: - Multidisciplinary set of documents; - Demonstrates that the project complies with the Safety requirements identified for each hazard

9. Safety File Example – Mechanical Safety File: • Risk assessment; • Technical File (drawings, calculations, technical specifications, …); • Fabrication certificates: Material, welding NDT reports, … ; • EC Declaration of Conformity (if applicable); • Instruction Manual (En and/or Fr); • Installation Report; • CommissioningReport; • Certificate of authorization to put the equipment into service; • Operating procedures and instructions for safe use; • Periodic inspections and maintenance programs/reports.

10. HSE/SEE Specialists

11. HSE/SEE Services

12. “Safety is our highest priority” CERN DG Prof. Heuer Thank You for your Attention André Henriques DGS/SEE September 2012