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MAQUASSI HILLS LOCAL MUNICIPALITY

This presentation report provides an overview of the financial management, budget performance, and intergovernmental relations of Maquassi Hills Local Municipality. It includes information on revenue, expenditure, creditor analysis, cash flow, and the status of annual reports. The report also highlights the challenges faced in planning and intergovernmental relations with various departments and agencies.

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MAQUASSI HILLS LOCAL MUNICIPALITY

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  1. MAQUASSI HILLS LOCAL MUNICIPALITY PRESENTATION REPORT: 23 November 2011 PRESENTED BY MUNICIPALITY ‘S MAYOR: MS GV KGABI

  2. FINANCIAL MANAGEMENT

  3. BUDGET PERFORMANCE: REVENUE PER SOURCE FOR 2010/2011

  4. PAYMENT SUCCESS RATES & DEBTOR BALANCES FOR 2010/2011

  5. (

  6. REVENUE BUDGET FOR 2011/2012

  7. BUDGET PERFORMANCE: EXPENDITURE PER ITEM FOR 2010/2011 Company Logo

  8. EXPENDITURE BUDGET FOR 2011/2012 Company Logo

  9. BUDGET PERFORMANCE: CAPITAL ITEMS FOR 2010/2011 Company Logo

  10. BUDGET PERFORMANCE: CONDITIONAL GRANT SPENDING FOR 2010/2011 Company Logo

  11. CREDITOR AGE ANALYSISAS AT 30 SEPT 2011 Company Logo

  12. CASH FLOW POSITION FOR 2010/2011 Company Logo

  13. INDIGENT REGISTER FOR 2011/2012 Company Logo

  14. Annual Reports

  15. Status Quo • The last tabled and approved Annual Report was the 2005/2006 • The 2006/2007, 2007/2008 and 2008/2009 Annual Reports are compiled and finally completed. Reports will tabled before Council and Oversight Committee before 31st January 2012. • 2009/2010 was however attended to and receiving the attention of the Auditors an opinion was released Disclaimer. • 2011/ 2012 is still having lot of work to be done at.

  16. SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN & PERFORMANCE AGREEMENTS

  17. Status quo • The 2011/2012 SDBIP is signed and approved by the Mayor. • The 2011/2012 Performance Agreements are signed by all Sec. 57 Managers and submitted to relevant departments • The SDBIP was advertised for community participation Company Logo

  18. CHALLENGES ON PMS

  19. IDP/PLANNING/SDF

  20. Challenges • We need to improve our reporting strategy (Sec 46). • No assessments done. • No PMS Unit Established. • The municipality uses the Shared Services (Internal Audit) which results in auditing of reports Company Logo

  21. Intergovernmental Relations The following is a representation of the relations we have with these sectors. • Dr. Kenneth Kaunda District Municipality • There is a healthy working relationship between District and the Municipality. The District provides the following assistance to the Municipality: • - Funding for identified Capital and Operational Projects/Programs • - HR – District Personnel provides technical assistance with the Implementation of the PMS, IDP, Internal Audit Function/ Shared Internal Audit Committee - The District has also appointed PMS Software Service Providers to assist with the implementation of PMS Policy and Plan - Development of Municipality Risk Assessment and Training of Personnel and Councillors on Risk Management • NW Department of Local Government & Traditional Affairs • The Department was instrumental in assisting the Municipality with the following: - Development of MTAS, Development of SDBIP/ Performance Agreement, IDP Review - Implementation Mini Cadets Pilot Programme (Maintenance of water infrastructure) - Part of the Bulk Water Network Project and Presently part of the Water Conservation Program. • - Technical assistance to the MHLM-PMU on projects monitoring and implementation • - Grants- Bulk Water Pipe Line (R........) repayment of Loan to DBSA • - PIG Grant 2009/2010 (R5, 948,352) Internal Water Reticulation Extension.13 Tswelelang and (R7, 931,184) Lebaleng Ext. 5. • - PIG Grant 2010/2011- R10m; Sewer Network and House Connections, Lebaleng X5

  22. Intergovernmental Relations • NW Treasury • The Department has assisted the Municipality with - Secondment of the BTO interns - Assisted the Municipality with the Compilation of the 2010/2011 Budget Schedules •  Dr. K Kaunda District : Auditor General Office - The Office of the AG has been helpful on guiding the municipality during AG's Audit and on request to clarify or offer advice when required from time to time including: - Training of Oversight committee and PMS Personnel - Guiding the Municipality Management and PMS Personnel to deal with the backlog on Annual Reports • DBSA • The Bank has assisted the Municipality on a number of projects/programs through Loans and Grants i.e - Funding the Bulk Water Pipe Line(R.....- Loan not repaid) and the Water Demand and Management Project (R6million – Grant) - Technical Assistance- Two Deployees- Full time Professional Engineer and Part Time Professional Town Planner - Assessment of the Municipality by DBSA Consultants

  23. Intergovernmental Relations • ESKOM • The is no structured relationship between the municipality and ESKOM, to this effect on most of the community uprising ESKOM is cited as a major contributory factor. Most of the township electricity electricity project are delayed for years and high mast lights not maintained. • The Municipality has engaged local/regional ESKOM offices to resolve on the community concerns. • Sedibeng Water Board • The municipality has a structured relationship with Sedibeng Water Board. The Bi-monthly top management meetings are scheduled to resolve on matters of common concerns including any queries on municipal payments and the provision of quality water and maintenance of infrastructure. • Other Departments • We are finding it difficult to establish a good working relations with the following departments, Public Works & Roads, South African Security Agency [SASSA] SAPS, Department of Education, Sports Arts and Culture, Agriculture, Land Affairs and Home Affairs. • These are the departments that never make submissions for integration and/or alignment with IDP, when invited for IDP processes they either do not attend or send junior officials. • The former Mayor had raised this matter at the North West Premier’s Co-ordinating Committee but the problem still persists today.

  24. IDP Processes • IDP has been accordingly reviewed annually • Community has been consulted through ward meetings led by the Mayor and Ward Councillors • IDP Steering Committee led by Municipal Manager has been sitting regularly • The IDP document is regularly sent to the office of the MEC, COGTA every after adoption • Budget is informed by the IDP • MTAS report has been integrated in the IDP

  25. Challenges of Intergovernmental Relations • There is no established instrument to gauge progress made on the respective submissions. • Because of lack of co-operation by sister departments, Representative forum became futile and we resolved to meet with sectors at a district level. • There are no established relations with all parastatals. No initiative has been taken to establish such relation from both sides, safe to say we have been regularly inviting these entities to our IDP matters but would not respond. • We have had PMS as a weakness therefore it was difficult to determine exact performance in terms of IDP matters.

  26. Local & Provincial Growth and Development Strategy The Local Growth and Development Strategy were aligned with the IDP. The growth strategy encompasses LED and Tourism plans. However, little progress was made regarding implementation because of resources. The strategy is currently under review to make it more realistic. We had a challenge of vacant LED posts for some time now, we were able to appoint LED Officer and awaiting to appoint LED Manager. THE FOLLOWING COMPONENTS ARE UNDERGOING A REVIEW PROCESS Local Growth and Development Strategy This strategy is undergoing a process of review with all its components (LED &Tourism Plan). The aim was to implement the projects to the value of R10m over a five year period, on areas and Tourism. This cold not be realized because of resource constraints . Spatial Development Framework The SDF is undergoing a process of review especially that it was adopted in 2002.

  27. HOUSING

  28. Basic Services Delivery: Current Projects PHASE 1 = 72m (2005) LEBALENG EXT3 • ALLOCATED – 550 • COMPLETION – 510 • OUTSTANDING – 40 WOLLIES EXT10 • ALLOCATED – 987 • COMPLETION – 970 • OUTSTANDING – 17 TSWELELANG PROPER • ALLOCATED – 250 • COMPLETION –80 • OUTSTANDING – 170 PHASE 2 = 48m (2008) LEEUDORINGSTAD EXT4 • ALLOCATED – 988 • COMPLETION – 825 • OUTSTANDING – 173

  29. Basic Services Delivery: Outstanding Housing Projects Backlog 4707 – Serviced Residential Sites • Lebaleng Ext4 = 560 Approved • Lebaleng Ext5 = 300 Approved phase 1 • Wollies Ext13 = 1700 • Wollies Ext15 = 972 • Leeudoringstad Ext5 = 375 Boskuil&Oerskraal = 500 • Province has Approved 4000 Allocation for MHLM • BLOCKED PROJECTS – No Funding (Metroprojects Developers) • Lebaleng Ext 1 and 5 = 348 units • Tswelelang Ext2,3 and 4 = 46 • Leeudoringstad Ext 1,2 = 118 units • TOTAL = 544 • INTERVENTIONS • Department of Human Settlement topped-up 466 units in order to unblock the abovementioned projects.

  30. Basic Services Delivery: Informal Settlement Leeudoringsstad * Total No = 800 Wolmaransstad • Total No = 2000 • Lebaleng • 50 • Rulaganyang • 45 INTERVENTIONS • We have established new township in Wolmaransstad with 970 residential sires • We are in a process of establishing new townships in Leeudoringstad and Rulaganyang • A request will be submitted to either the District or province to provide us with funding

  31. Basic Services Delivery CHALLENGES • Untraceable Beneficiaries • Slow approvals by Province • High number of declines • Price escalation of building materials INTERVENTIONS • Request for top-up funding • Advertise for untraceable beneficiaries • Conduct a survey for qualifying beneficiaries • Re-allocated subsidies of untraceable beneficiaries to other areas

  32. BASIC SERVICE DELIVERY

  33. Basic Service Delivery DEPARTMENT OF ENGINEERING SERVICES BACKGROUND : • REVIEWED ORGANONGRAM • A) Public works Division • B) Water and Sanitation Division • C) Electrical Services Division.

  34. CORE FUNTIONS • Water and Sanitation Services . • Roads and Storm-water Services . • Parks , Cemeteries and Recreational . • Building Services and Municipal Building Maintenance. • Mechanical Workshop. • Electrification:- Metering and Protection.

  35. Basic Services Delivery • TOTAL NUMBER OF HOUSE HOLDS: • = 16282. TOTAL POPULATION: = 114000. IDP Review 2010-2011. • SETTLEMENTS PATTERN: • TOWNS and TOWNS HIPS:- • WOLMARANSTAD / TSWELELANG . • MAKWASSIE / LEBALENG. • LEEUDORINGSTAD / KGAKALA. • WITPOORT / RULAKGANYANG. • VILLAGES:- • BOSKUIL. • OESRSONSKRAAL. • KAREENPAN. • FARMLANDS • FARMING AREAS

  36. Basic Services Delivery 1. WATER SERVICES : * NUMBER OF HOUSEHOLD WITH ACCESS OF WATER SUPPLY: • MHLM is currently supplying basic free water to all the community members. • 16282 house holds units have access to potable water. • Farmers are excluded, they are dependent on their private boreholes. *FREE BASIC WATER SUPPLY: - 6000 Kiloliters is serviced to all the 1427 indigents house holds units per month. - 25 liters per person per day. - Villages such as : Boskuil, Oersonskraal and Kareenpan access potable water from the stand pipes (200m) National RDP Standard. - Bulk Water Project R156million projects was completed and Potable Water Supplied to all the Towns and Townships of MHLM is adequate and the Council will supply water for the next 10 -15 years.

  37. Basic Services Delivery WATER SERVICES DEVELOPMENT PLAN (WSDP) • MHLM is a WSA (Water Services Authority) and is responsible for regulating water supply and providing sanitation services. (National Water Act 36 of 1998). • WSDP should be reviewed annually in terms of the Water Services Act 108 of 1997 SANITATION SERVICES: • NUMBER OF HOUSEHOLD WITH ACCESS OF SANITATION: - Rural approximately 500 house holds units will need water borne sewer system - All the house holds units at MHLM have access to sanitation, Bucket eradication was completed in 2007: a). Towns and Townships 16282 at MHLM are serviced with waterborne sanitation. b). Villages such as 1. Boskuil 2. Kareenpan 3. Oerosnskraal are serviced with the VIP toilets. * FREE BASIC SANITATION: Free sanitation services is accessible to all the MHLM community. (Water Borne and VIP for the indigents)

  38. Basic Services Delivery ROADS AND STORMWATER: • MHLM roads and storm-water system has collapsed, the Master-plan was developed all the Towns and Townships will be surfaced by Tar or Paving. • Main defects of existing storm-water system: • Potholes • Vegetation 3. Crack Sealing 4. Rehabilitation 5. Reconstruction and New Construction will be addressed by the plan. 6. Speed humps were completed all the townships have been serviced. MHLM challenges is funding of this programme which is costed up to R810 million.

  39. Basic Services Delivery ELECTRIFICATION: *MHLM all three Towns are serviced with council , We have a License for the areas. • There is no backlog from the Municipal License Areas. • FREE BASIC ENERGY: Eskom / MHLM license Area 1427 indigents are benefitting and registered 5000. *Eskom License Area: -All the Townships are services by Eskom, currently there is Electrification of x10 Wolmaranstad phase 1 and phase 2 has been switched on approx 2000 House holds units. • Areas such as 11 houses Tswelelang x10, Kgakala x5, kgakala 52 houses, Lebaleng x5 and Rulaganyang extension received attention from Eskom. Plans we submitted to the Energy Forum and Eskom Planning division. Some Extensions are currently getting Electrified. • Construction of Streets lights at MHLM has been completed and switched on. 422 street lights.

  40. Basic Services Delivery 5.WASTE MANAGEMENT AND REFUSE REMOVAL. NUMBER OF HOUSEHOLDS WITH WASTE REMOVAL SERVICES. • 16282 house holds units are receiving this services through a day to day programe that was adopted by council. ( including Garden Refuse) • - Villages and Farming areas are not rendered by this services. • Points of collection: • a). Residential on weekly and day to day basis refuse is collected. • b).Business. • c). Industry. • d). Yellow bins were posted at the towns only. • e). 89 Yellow Bins were purchased and currently awaiting a special refuse truck to redistribute them to their respective sports at the towhships as well.

  41. Basic Services Delivery KPA 2. CAPITAL BUDGET OF INFRASTRICTURE DELIVERY2009-2010c • PARKS AND RECREATION: 1. 5 Entry point of MHLM have been identified to be developed . 2. Greening program me will be part of this establishment . • Our township are also becoming part of this development so that we can able to discourage . Illegal Dumping. • Major Challenges: * 2 Landfill site that needed to be relocated cost estimates R20million. * Establishment of Waste Management Plan cost estimates R2 million. * Purchasing of 3 refuse removal trucks cost estimate R6million. Total cost = R28 million

  42. CAPITAL BUDGET OF INFRASTRICTURE DELIVERY 2009-2010 NB For Information Purpose: Background report form capital budget as from 2009 financial year. • Financial year 2009 /2010 Total Budget is R30, 347 million (MIG and PIG). • MIG allocation was R 20 347 million fully committed. There was no roll-over. • PIG allocation was R10 million also fully committed. • Expenditure to date: R10,000,000.00. there was no rollover. • Internal Funding, Financial Year 2009/ 2010 is approximately : R10 million also fully committed. There was no rollover.

  43. Infrastructure Projects Implemented financial year 2009-2010 • For Information Purpose: MHLM MIG FUNDED PROJECTS: • Leeudoringstad Ext 5 Construction of Internal Water Supply (Stands 375) = Budget R 2,197.093.39 = Completed. • Leeudoringstad Ex5 Construction of Toilets (Stands375) Budget R 2,250.000.00 = Completed. 3. Leeudoringstad Sewer Connection (Stands375) Budget R2,418,330,61 =Completed. 4. Leeudoringstad Road Surfacing (Multi year project) Budget R4,154,404.12 Implementing.

  44. Infrastructure Projects Implemented financial year 2009-2010 Cont… For Information Purpose: MIG FUNDED PROJECTS: 4. Rulaganyang Sporting Facilities Phase 1 Budget 2,300,000.00 = Completed. 5. Boskuil Sporting Facilities Budget R4,500,00.00 completed . *MHLM PIG FUNDED PROJECTS: 1. Wolmaranstad x13 Water Connection (Stands 972) Budget R 5,948,352.74. = Completed. 2. Lebaleng x5 Water Connection (Stands 658) Budget R7,931,184.48 =Completed. * MHLM INTERNAL FUNDED PROJECTS: • Rulaganyang Oxidation Ponds Budget R12,000 000 000.00 Completed. • Connection Streets at Tswelelang Budget R450 000.00 Completed. • Purchased 2 Refuse Removal Trucks , 2 Sewer Jets and 4 traffic motor vehicles.

  45. PROJECT THAT WERE IMPLEMETED FINANCIAL YEAR 2010-2011 ( MULTI YEAR PROJECTS) • MIG FUNDED PROJECTS • Lebaleng x5 Road and Storm-Water Project Phase 1 & 2 Budget R22mil. Phase 1 Completed. Road and Storm-Water Master Plan: Categorized into 4 Regions • Wolmaranstad Town/Tswelelang. • Lebaleng / Makwassie. • Kgakala / Leeudoringstad. • Rulaganyang / Witpoort. Budget R40 mil Phase 1. 2009/2010. Completed. MIG PROJECTS FOR FINANCIAL YEAR 2011-12. (R28million) • Wolmaransstad x15 Sewer Connections 972 H/h. Budget estimate R10million • Roads and Stormwater X15 wolmaransstad R18 million • Projects are getting implemented and will be completed end of financial year 2011/2012.

  46. GENERAL CHALLENGES AT MHLM • Theft, Vandalism of MHLM infrastructure such as Pump Station Machinery, Cables, Main hole Lids etc. • Illegal Connections of both Water and Electrification. • Water loss 20-30% that is unaccounted for due to non-payment and illegal connections. • Blockages from our sewerage system caused by community members throwing hard substances into the system at Kgakala and Lebaleng towns. • MHLM have recently experienced massive sewer blockages short term solutions is costed R750 000 which the District Dr KK DM intended to assist with. • Unskilled and Unqualified staff members. • Not enough Capital budget to purchase basic services delivery Tools and Equipments, such as:- 2 x Graders 2x Bull dozers 2x Compacters

  47. . CHALLENGES CONT…. • 2 x TLb ‘s • 2x tipper trucks • 2 x Refuse Removal • Vehicles especially Single Cabs for labour transportation and carrying of tools and equipments. Eg workers are carrying tools and walk to attend problems such as pipe bursts and blockages. • Total cost estimates = R15million. URGENTLY !!! • 1. MAKWASSIE TOWN MAINLINE SEWER CONNECTION COST ESTIMATES =R24million. • 2. Road and Storm-water Master Plan Multi year plan = Annually cost estimates = R300million. • 3. WWTP at LDS cost estimates R50 million. • 4. WWTP at wolmaransstad cost estimates R64 million

  48. Total cost estimates needed for the project from 2010-2011 up to 2013 financial year • Sanitation Multi year R100 mil. (MTAS) • Roads and Storm Multi year R810 mil. ( MTAS) • Tools and Equipments 2010/2011 R15 mil. (MTAS) • Waste, refuse removal landfill Multi year R 10 mil. (MTAS) • Electrification Multi year R50 mil. (MTAS) • Housing Multi year R 46 000 per unit. • Estimates doesn’t include housing: Total Estimates = R 1 billion Company Logo

  49. MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT EMPLOYMENT EQUITY AND SKILLS DEVELOPMENT

  50. Maquassi Hills local Municipality • GOVERNANCE We strive to build and strengthen administrative and institutional capacity through transformation and institutional development. As contained in our service delivery budget implementation plan, we strive to achieve the following deliverables all quarters: Company Logo

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