Presentation Transcript

1. State Cyber Crime Grant (SCCG)2013 Pre-Bid Webinar

   Missouri Department of Public Safety October 1, 2012
2. DEPARTMENT OF PUBLIC SAFETYCRIMINAL JUSTICE/LAW ENFORCEMENT UNIT SCCG Contacts: Eric Shepherd, Program Manager (573) 751-5997 eric.shepherd@dps.mo.gov Heather Haslag, Program Specialist (573) 751-1318 heather.haslag@dps.mo.gov Sarah Verhoff, Program Representative (573) 526-1928 sarah.verhoff@dps.mo.gov Main Phone: (573) 751-4905 Fax Number1: (573) 522-1908 Fax Number2: (573) 751-5399 CFDA #: N/A MO Department of Public Safety Attn: CJ/LE PO Box 749 301 W. High Street, Room 870 Jefferson City, MO 65102
3. OUTLINE FOR TODAY Grant Information Application Review Process Other Information Questions?
4. GRANT INFORMATION
5. BACKGROUND Internet Cyber Crime Grant (ICCG) - - FY07 Created pursuant to Section 650.120 RSMo and House Bill 1672 Developed in correlation with House Bill 1698, also known as Jessica’s Law Funds came from Missouri’s General Revenue and were subject to legislative appropriation each year Funds were deposited into the “Cyber Crime Investigation Fund” Statute said “Beginning with the 2010 fiscal year and each subsequent fiscal year, the general assembly shall appropriate $3 million to the cyber crime investigation fund.” Statute required DPS to “create a program to distribute grants to multi-jurisdictional Internet cyber crime law enforcement task forces, multi-jurisdictional enforcement groups…that are investigating Internet sex crimes against children, and other law enforcement agencies.” Statute created a “panel” appointed to serve a 4-year term consisting of 1) the director of DPS, 2) two members of the Missouri Police Chiefs’ Association, 3) two members of the Missouri Sheriffs’ Association, 4) two members of the Missouri State Highway Patrol, 5) one member of the House of Representatives, and 6) one member of the Senate The “panel” set a 10% local match requirement and was the final approval of funding recommendations made by DPS-CJ/LE Multi-Jurisdictional Cyber Crime Grant (MJCCG) - - FY10 Created in response to $0 appropriations for ICCG and the award of $25 million from ARRA Funds came from the U.S. Department of Justice, Bureau of Justice Assistance through the JAG grant program Continued the goal and purpose areas previously created for ICCG Eligible applicants were required to be multi-jurisdictional (and have Memorandum of Agreements) due to eligibility There was no local match requirement The Governor and DPS Director gave final approval of funding recommendations made by DPS-CJ/LE State Cyber Crime Grant (SCCG) - - FY13 Created in response to ARRA project period ending February 28, 2013 Funds came from Missouri’s General Revenue and are subject to legislative appropriation each year Funds are deposited into DPS’ general account, which doesn’t have statutory requirements on how the monies are administered Will continue the goal and purpose areas previously created for MJCCG, to include the multi-jurisdictional requirement There will be no local match requirement The DPS Director will give final approval of funding recommendations made by DPS-CJ/LE
6. FUNDING
7. ELIGIBLE APPLICANTS Any state or local unit of government Must be for multi-jurisdictional task forces Law enforcement agencies must apply through their respective local unit of government (pass-thru agency) Agencies currently served by a grant-funded task force should request resources through the task force Promotes cooperation and augments monies
8. ELIGIBILITY REQUIREMENTS Law Enforcement Agencies (or pass-thru) must be in compliance with: Section 43.505 RSMo Uniform Crime Reporting (UCRs) Section 590.650 RSMo Racial Profiling Reporting Section 513.653 RSMo Federal Forfeiture Report Section 590.700 RSMo Recording of Custodial Interrogations Section 577.005 RSMo Forwarding Intoxication-Related Offenses to MSHP http://www.moga.mo.gov/homestatsearch.asp
9. ELIGIBLE BUDGET CATEGORIES Personnel Detectives and forensic personnel whose focus is investigating Internet sex crimes against children Personnel Benefits Personnel Overtime Personnel Overtime Benefits Travel/Training Costs of law enforcement and forensic personnel as well as prosecuting attorneys and circuit attorneys Costs of consultants hired to provide training at the project agency Refer to the solicitation for minimum training standards Equipment Directly related to digital imaging, preventing or combating cyber crime activities, or evidence storage Supplies/Operations Directly associated with operating a cyber crime task force and its activities Contractual Fees of a consultant hired to provide training at the project agency
10. ALLOWABLE COSTS Allowable costs include, but are not limited to: Salaries & Benefits Overtime & Benefits Training & Travel Costs Projectors Computer Hardware Printers Servers Voice Changers Voice Recorders Evidence Lockers Write Blocking Devices Wireless Network Finders Digital Cameras/Camcorders Covert PO Box Software Licenses/Maintenance Forensic Tools Internet Wireless Air Cards Media Storage Hard Drives Cell Phone Tips
11. UNALLOWABLE COSTS Unallowable costs include, but are not limited to: Military-type Equipment Office Equipment/Furniture Office Lease/Purchase Office Supplies Personal Incentives for Employment Pre-Paid Fuel or Phone Cards Spikes/Stop Sticks Tasers Telephones and Pagers Vehicle Lease/Purchase Weapons and Ammunition Alcohol/Bar Charges Bonuses or Commissions Construction/Renovation Projects Daily Subsistence within Official Domicile Entertainment Expenses Finance Fees/Late Charges First Class Travel Indirect Costs Less than Lethal Weapons Lobbying or Fundraising
12. SCCG GRANT TIMELINE October 1: Post Solicitation November 9: Applications Due November: DPS’ Internal Review December: Revisions December/January: Sign Contracts March 1: Contracts Begin May 31: Contracts End
13. GENERAL GRANT GUIDELINES Contract Period: March 1, 2013 to May 31, 2013 3 months No requests to extend this contract period Any funds not used will lapse Funds disbursed monthly (reimbursement) First Claim report due April 10, 2013 Funds obligated within the contract period Cannot allow activities occurring before the contract period start date or after the contract period end date Must pro-rate expenses Funds expended within 10 days after the contract period Final Claim report due June 10, 2013
14. APPLICATION
15. GENERAL APPLICATION GUIDELINES Solicitation is available on DPS website http://www.dps.mo.gov/dir/programs/cjle/sccg.asp Applications must be submitted in WebGrants https://dpsgrants.dps.mo.gov Applications must be submitted no later than 5:00 p.m. on Friday, November 9th Paper applications will not be accepted WebGrants will not accept late applications
16. WebGrants https://dpsgrants.dps.mo.gov
17. REGISTER vs. LOGIN Returning Users or Organizations: enter UserID and Password under Login New Organizations: click the Register Here link
18. REGISTRATION Registration will register the individual and the organization Registration consists of Personnel Information and Organization Information Personnel Information should be for the registrant Organizational Information should be for the unit of government Enter applicant agency as unit of government, department A fictitious “Central MO Cyber Crime Task Force” operated by Cole County, for example, would be entered as “Cole County, Cyber Task Force”
19. REGISTRATION Once a registration is submitted, DPS will receive an email to confirm the registrant If approved, the registrant will receive an email with their UserID and Password If denied, the registrant will receive the reasoning for denial Once approved, the registrant can add users associated with the organization (e.g. Project Director, Fiscal Person, Secretary, Commander, etc) These users are not subjected to approval by DPS
20. ADDING REGISTERED USERS First, check who is a registered user already: Log into WebGrants Click “My Profile” Scroll down to the Organization table Select your agency name Scroll down to the Registered Users table If you don’t see someone listed, check with them to see if they are an existing user on other grants with DPS. If so, contact DPS to have them add internally. If not, continue with the following steps: Click Add Complete the registration form Click Save The system will automatically notify the person at the email address provided and provide a system-assigned login. DO NOT COMPLETE THE REGISTRATION FORM ON THE LOGIN PAGE OF WEBGRANTS IF YOU FORGET YOUR LOGIN - - THIS IS FOR NEW ORGANIZATIONS ONLY!! IF YOU COMPLETE THIS FORM, IT WILL RE-REGISTER YOU AND YOUR ORGANIZATION.
21. REGISTERED USERS My Profile: Maintain profile and contact information Maintain organization’s information Add additional registered users Add only if individual is not already a user Alerts: Add dpswebgrants@dps.mo.gov to safe sender list
22. GETTING STARTED: TIPS & TRICKS SCCG Application has 19 components (forms) Each component must be “Marked Complete” Form and field instructions have been provided to aid in the completion of each form Each form has required fields, indicated by a red asterisk (*) – form cannot be saved until each field contains data If you are not completed with a form but need to save it, enter something and come back later If you have not completed a required field or supplied information in an incorrect format, the cursor will return to the field that contains the error START EARLY!!
23. MAIN MENU Grantee Instructions: general instructions and navigational aids My Profile: maintain contact information, reset password, & add users Funding Opportunities: displays posted program funding opportunities My Applications: displays previously created applications for the user’s organization My Grants: displays awarded grants for a user’s organization
24. FIND THE FUNDING OPPORTUNITY Select “Funding Opportunities” from the Main Menu Select the appropriate “Opportunity Title” from the list of posted grants
25. CREATE APPLICATION Start a New Application: must be used since this is the first year of the SCCG program area
26. FORM #1: GENERAL INFORMATION Primary Contact: select from the drop-down box, which will pre-populated based on name of the individual associated with the login information. This individual will be the recipient of emails during the application, review, and negotiation phases. Project Title: enter a carefully chosen, brief descriptive title for the proposed project. If the application is a continued project, use the same project title from past years. Organization: select from the drop-down box, which will pre-populate based on the organization associated with the selected primary contact person. Click “Save” when complete, review the form, and click “Go to Application Forms” to continue
27. APPLICATION FORMS LIST This screen displays all the application forms for SCCG. The Complete column will track the completion of each form. The Last Edited column will track any changes to each form.
28. FORM #2: CONTACT INFORMATION Complete the entire form as indicated Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the data is complete Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract Project Director (PD) – the individual that will have direct oversight of the proposed project Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level Officer in Charge (OIC), if applicable – the individual that will act as the supervisor or commander of the proposed project
29. FORM #3: PROJECT SUMMARY Complete the entire form Application Type Current Contract Number(s) Program Category Project Type Geographic Area Brief Summary Program Income Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete
30. FORM #4: BUDGET Complete the budget lines To create new budget lines, click “Add” for the appropriate category To edit a budget line, click on the blue hyperlink of the budget item, make the changes, and click “Save” To delete a budget line, click on the blue hyperlink of the budget item and click “Delete” Complete the budget justification; click “Edit” Review for accuracy Click “Mark as Complete” when the form is complete Refer to the 2013 SCCG solicitation for examples!!
31. FORM #5: BRIEF HISTORY OF PROJECT AGENCY Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Provide a brief history of the Project Agency, which is the agency that will be implementing the proposed project (e.g. County, Sheriff's Office, City, Police Department, State Department, etc), information pertaining to the creation of the task force, and the determination to select the project agency as the pass-thru agency. Include a description of any existing programs/services offered by the project agency and explain if the proposed program will coordinate with any of those existing programs.
32. FORM #6: STATEMENT OF PROBLEM Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Identify the problem you will be attempting to impact with the project for which you are requesting funds. Do not include every issue the Project Agency addresses but only the one(s) that will be impacted by the use of the funds being requested. Include facts and statistics on task force activity (e.g. number of investigations, number of arrests, types of arrests, number of forensic exams, types of forensic exams), incidents of crime, growing issues/trends, demographic and geographic specifications (e.g. number of registered sex offenders in the jurisdiction), etc. to demonstrate a need for funding.
33. FORM #7: GOALS & OBJECTIVES Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Explain your expectations for the proposed program. Be specific.Goals are the program's desired results. The goals should be clearly stated, realistic and achievable, even if they are not readily measurable. Objectives are the intermediate results or accomplishments to achieve each goal. The objectives must be both measurable and achievable.
34. FORM #8: TYPE OF PROGRAM Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Correlate the proposed project to the purpose area Law Enforcement. Define the services to be provided by this project, who will provide these services, how they will be provided, and who will benefit from them. Give as much detail as possible about your proposed project. Also, identify the number of agencies, officers, and forensic personnel associated with the law enforcement task force. Provide other details where possible to clearly describe the makeup and operation of the proposed project.
35. FORM #9: PROPOSED SERVICE AREA Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: State the geographic area to be served by this project. Provide information to easily locate the jurisdiction(s) within the state. Identify the names of each agency that have signed the Memorandum of Agreement (MOA) and any areas/agencies in which this project will assist if called upon.
36. FORM #10: PROJECT IMPLEMENTATION Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: If the proposed project is new, explain the actual steps that will be taken to use the resources requested in your application to implement the program. Provide a timeline for having the requested budget items in place so that the project may be considered fully operational (e.g. if personnel are requested, provide details about the hiring process and an anticipated start date or if equipment is being requested, provide details about the bid, procurement, installation, and training processes). If the proposed project is simply a continuation with no new budget items, explain how current efforts will be continued or actions will be taken to add additional services/activities. If the proposed project is a continuation with new budget items (e.g. personnel), provide details about the hiring process and anticipated start date.
37. FORM #11: SUPPLANTING Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Address how the requested funding will not supplant other federal, state, or local funds available to the program, if such exist. If your application includes existing costs, explain how those costs are currently being funded and if and when that funding source will cease.
38. FORM #12: COMMUNITY IMPACT Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Describe how your proposed project will affect the communities that your program will serve. Describe how your program will affect the citizens this project serves and crime-related issues within the communities concerning public safety.
39. FORM #13: COST ASSUMPTION Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Describe how the Project Agency plans to continue the activities of this project if SCCG funds would no longer be available. What proactive steps are being taken to absorb the project cost into the Project Agency's future budget? Be specific.
40. FORM #14: EVALUATION PROCEDURE Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: Describe the process to be used to determine the effectiveness and success of your program. Provide details about the types of data that will be collected, who will evaluate such data, and how often it will be evaluated. Evaluation data may include, but not be limited to, arrest rates, surveys, rates of recidivism, client satisfaction evaluations, prosecution rates, etc. If you will be using a survey or evaluation form and have that form available, it may be included under the "Other Attachments" application form.
41. FORM #15: REPORT OF SUCCESS Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete INSTRUCTIONS: If the proposed project is not currently being supported with MJCCG funds from the Missouri Department of Public Safety, Office of the Director, put N/A. If the proposed project is currently being supported with MJCCG funds, restate the goals and objectives from your current 2012/2013 contract as listed in your approved MJCCG application. Clearly identify whether or not each goal and its objective(s) have been attained to date. You may include any reports, surveys, or other measurement tools that support the success of your project in the "Other Attachments" section.
42. FORM #16: AUDIT REQUIREMENTS Provide the requested information Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete Grant guidelines require agencies to perform an organization-wide, independent audit if their organization has expended $250K or more in state funds within a 12-month fiscal year. Recipients of SCCG funding that expended $250K or more in state funds must submit a copy of the audit to MO DPS on the grant is “Underway”.
43. FORM #17: REQUIRED ATTACHMENTS To upload the required documents, click on the respective blue hyperlink To delete an uploaded file, click on the recycle bin in the Delete column Click “Mark as Complete” when the form is complete Project Agency’s Organizational Chart: a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs. Should preferably be designed as a flow chart type of document. Memorandum of Agreement (MOA): agreement between each municipality, political sub-division, and/or MSHP that pledges to participate in the task force. Should be current and contain the signatures and date of signature of each member party. If the MOA is not re-signed from year-to-year, must include a letter indicating it is still in effect.
44. FORM #18: OTHER ATTACHMENTS To upload an additional document, click “Add” Browse for the attachment on your computer or storage device Enter a brief title for the document Click “Save” To delete an uploaded file, click on the blue hyperlink in the Description column Click “Mark as Complete” when the form is complete If you have no “other” attachments, just click “Mark as Complete” and continue. Possible “other” attachments: Quotes for equipment Survey or evaluation form to support the Evaluation Procedures Letters of support
45. FORM #19: CERTIFIED ASSURANCES Complete the form as necessary Click “Save” when complete Review for accuracy If revisions are necessary, click “Edit” and then re-save when completed Click “Mark as Complete” when the form is complete Make sure the typed Authorized Official Name is the correct Authorized Official or else the contract will be deemed invalid and funding will automatically be denied!!
46. REVIEW/SUBMIT APPLICATION An application may only be submitted if each form is marked complete!
47. REVIEW/SUBMIT APPLICATION Preview your completed application Read through the entire application Review your proposed budget Have another individual critique your proposal! Click “Submit” Primary Contact will receive a confirmation email DPS will be able to see application Contact DPS staff at dpswebgrants@dps.mo.gov prior to deadline if revisions are necessary to a submitted application Contact DPS staff at dpswebgrants@dps.mo.gov within 24 hours after the deadline if technical issues with WebGrantsprevents you from submitting your application by the deadline.
48. REVIEWPROCESS
49. APPLICATION REVIEW Grants will be reviewed internally by DPS – CJ/LE staff Applicants will not be contacted if their application is deficient of information Applicants will likely receive notification via WebGrants in December Funding will not be released through any other forum – so please be patient!!
50. EVALUATION CRITERIA Demonstration the project fits within parameters of SCCG Program Correlation between the cost of the project and the objectives to be achieved Probability of project to meet goals and objectives Report of success from MJCCG contract, where applicable Justification for items being requested Demonstration that funds will not be used to supplant other federal, state, or local funds Key elements captured in written narrative Overall quality and completeness of the application Availability of funding
51. OTHER INFORMATION
52. REPORTING REQUIREMENTS Claim Forms – Monthly Submit your actual expenditures for reimbursement Status Reports – Quarterly Submit your activities, obstacles, & statistics
53. OTHER AVAILABLE RESOURCES COPS Hiring Program U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) awards grants to hire and train community police professionals. www.cops.usdoj.gov Bulletproof Vest Program (BVP) U.S. Department of Justice initiative created in 1998. BVP funds up to 50% of the cost of each vest purchased or replaced. www.ojp.usdoj.gov/bvpbasi Department of Defense (DoD) Program Administered by DPS to provide excess military equipment to law enforcement agencies for use in counter-narcotics, counter-terrorism, and officer safety efforts. http://www.dps.mo.gov/dir/programs/cjle/dod.asp MO Crime Prevention Information Center Established within DPS in 1994 as an information clearinghouse for crime prevention efforts. Items such as brochures, coloring books, crayons, pens, bookmarks, key chains, and litterbags are available upon request at no cost (other than shipping). Videos, Fatal Vision Goggles, and the McGruff Costume are also available on a loan basis http://www.dps.mo.gov/dir/programs/cjle/crimeprevention.asp Other DPS Grants http://www.dps.mo.gov/dir/grants.asp
54. QUESTIONS?