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Preservation Costs and Benefits Study: KRDS and I2S2 Overview

Explore the costs and benefits of keeping research data safe through the KRDS and I2S2 studies, providing insights into cost frameworks, resource templates, and activity models for transparent costing. Discover new findings and frameworks for understanding and allocating preservation costs effectively.

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Preservation Costs and Benefits Study: KRDS and I2S2 Overview

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  1. Costs and Benefits in KRDS and I2S2 Neil Beagrie RAL Feb 2010

  2. Agenda • Costs – Keeping Research Data Safe 1 • Benefits – Keeping Research Data Safe 2 • I2S2

  3. Keeping Research Data Safe1JISC Research Data Digital Preservation Costs Study(co-authors Brian Lavoie, Julia Chruszcz,+institutions)

  4. Overview • KRDS1 Aim – investigate costs, develop model and recommendations • Method – detailed analysis of 4 models: LIFE1/2 & NASA CET in combination with OAIS and UK Research TRAC; • Plus literature review;12 interviews; 4 detailed case studies.

  5. What was Produced? • A cost framework consisting of: • activity model in 3 parts: pre-archive, archive, support services • Key cost variables divided into economic adjustments and service adjustments • Resources template for Transparent Costing (TRAC) • 4 detailed case studies (ADS, Cambridge, KCL, Southampton) • Data from other services.

  6. KRDS

  7. Putting it all together • Activity model helps identify cost allocations across preservation process • Service adjustments helps identify and adjust costs to specific requirements • Economic adjustments help spread these costs appropriately over time • Resource framework: pulls all of it together into a TRAC-friendly costing model

  8. What was New? • FEC and TRAC friendly– not in or partial in other models but • Requirement for HEIs • Absence of FEC (a) distorts business cases e.g. for automation (b) cannot accurately compare in-house or out-source costs • Included pre-archive phases – not solely archive centric • Not an implementation- customisable - application neutral – can cost for in-house archive, full or partial shared service(s), national/subject data centre archive charges • Tailored for research data: different collection levels, products from data, etc • Whole of Service costing/Seeing “Big Picture”

  9. Keeping Research Data Safe2JISC Research Data Digital Preservation Costs Study(co-authors Brian Lavoie, Matthew Woollard,+ partner institutions)

  10. Aims • Review and re-format KRDS1 Activity Model (KRDS2 models now available) • Identify/Survey Sources of Cost Information (KRDS2 survey now available) • New in Depth Cost Studies (Oxford, ADS, ULCC, UKDA) • Analysis and Framework of Benefits • Benefits studies (UKDA, Soton, Oxford)

  11. Benefits Framework

  12. Benefits Framework • Some benefits can be costed (direct or counter-factual) • Some benefits can be measured in other ways • Some benefits only have qualitative metrics

  13. Some Thoughts... • Cost framework helpful for planning and analysis (both internally and cross-project) • “Off-the-shelf” but flexible cost framework facilitates implementation across very different disciplines • “What does it cost?” = “It depends” • Evidenced by service adjustments • Choices shape preservation/dissemination strategy, which determines overall cost • More work needed on “non-centralised” research data • More work needed on identifying and expressing benefits

  14. I2S2

  15. Questions?

  16. Further Information “Keeping Research Data Safe” (KRDS1)Final report and Executive Summary at http://www.jisc.ac.uk/publications/publications/keepingresearchdatasafe.aspx Keeping Research Data Safe2 (KRDS2) webpage at www.beagrie.com/jisc.php

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