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Hang In There! Winter Can’t Last Forever!!!

Hang In There! Winter Can’t Last Forever!!!. Payroll Forum. Payroll Compliance Group February 18, 2014. Agenda. Preview: Clothing &Uniform Fringe Benefits Workshop Open Discussions: Payments To Employee Payroll Accounts Payable Petty Cash Payroll Internal Controls On the Horizon.

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Hang In There! Winter Can’t Last Forever!!!

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  1. Hang In There! Winter Can’t Last Forever!!!

  2. Payroll Forum Payroll Compliance Group February 18, 2014

  3. Agenda • Preview: Clothing &Uniform Fringe Benefits Workshop • Open Discussions: • Payments To Employee • Payroll • Accounts Payable • Petty Cash • Payroll Internal Controls • On the Horizon

  4. WORKSHOP PREVIEW:Clothing and Uniform Fringe Benefit The full version of the Workshop will be posted on the Payroll Compliance Group website at http://accounting.delaware.gov/payroll_comp/payroll%20forum.shtml

  5. OPEN DISCUSSION PAYMENTS TO EMPLOYEES

  6. Payments to Employees Any type of wages must ALWAYS be paid through PAYROLL!

  7. Payments to Employees • Is it ever OK to pay wages out of… • FSF Voucher Process – NO • Petty Cash Accounts – NO • My Personal Account – NO X X X

  8. Payments to Employees • Valid Accounts Payable Payments with Payroll Implications (Imputed Income) • Tuition Reimbursements • Clothing Reimbursements/Allowances • Tools Reimbursements • Travel Expense Reimbursements

  9. Payments to Employees • Petty Cash ??? • Under what circumstances would you pull money from Petty Cash for an employee?

  10. OPEN DISCUSSION Internal Controls

  11. Payroll Internal Controls • Optimum PICs include (but are not limited to): • Segregation of HR and PR Duties • Segregation of System Access • Payroll Authorized Signers Limited to View Only Access • Payroll Reconciliations Performed by Staff Limited to View Only Access • Every Organization has Challenges to Overcome

  12. Questions

  13. On the Horizon…. • Payroll Repayment Workshop • 2014 Statewide Compliance Examination • Next Forum: May/June/July 2014 (watch for a Save the Date notification)

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