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Emergency Solutions Grant 2017-2018 Request for Proposals Overview

This overview provides information on the Emergency Solutions Grant (ESG) in Indiana, including funding allocations and maximum award requests for different types of projects. It also outlines eligibility criteria for Rapid Rehousing and Homelessness Prevention programs, as well as eligible activities for funding. Don't miss the important closeout dates for ESG Final Claims, Financials, and CAPER Data.

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Emergency Solutions Grant 2017-2018 Request for Proposals Overview

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  1. Emergency Solutions Grant 2017-2018 Request for Proposals Overview Presented by IHCDA jirobertson@ihcda.in.gov; 317.234.7572

  2. Emergency solutions grant Closeout reminder Closeout dates for ESG Final Claims due – 7/15/17 Financials due – 7/31/17 CAPER Data due – 8/15/17

  3. Emergency solutions grant Overview Emergency Solutions Grant is a federal formula grant allocated to the State of Indiana and entitlement cities including Ft. Wayne, Gary, Hammond, East Chicago, Lake County and Evansville. IHCDA is the recipient of State ESG Funding which is allocated only to the Balance of State (BoS) Continuum of Care (CoC) Funded counties (excludes Marion County and St. Joseph County).

  4. ESG Balance OF STATE Funding HUD is expected to announce the 2017-2018 allocation in May; the Indiana Balance of State funding amount is undetermined at this time. Activity funding is expected to continue at 2016-2017 levels:

  5. ESG Funded Activities ESG funds three (3) distinct project types: Program Operations-includes funding for Emergency Shelter/Day Center operations and essential services (case management, mileage, etc.) Rapid Rehousing and Homelessness Prevention Street Outreach Maximum Award Requests: ESG Operations: $60,000 • Maximum for new applicants is $25,000 ESG RR/HP: $250,000 ESG Street Outreach: $50,000

  6. Rapid Rehousing Program Model Access to Rapid Rehousing without Pre Condition: Sub-recipients must not apply eligibility criteria to the RRH program based on subjective experiences • No income requirement • No criminal history thresholds • No criteria related to rental/housing history Rental Subsidies available for up to 12 months; based on household need • IHCDA recommends promoting Progressive Engagement approach as a standard; develop standards for extending subsidy as necessary Expand housing-focused Case Management

  7. Additional Considerations for Shelter Operations funding ESG funds will not be awarded to programs that were denied funding through the Competitive Balance of State application for McKinney Vento funds from 2011-2016 Applicants cannot use gender or age of children under 18 as basis for denying a family admission to an emergency shelter New applicants: Program must be classified as Short-term Emergency Shelter • Transitional Housing programs are only eligible for funding if they received funding in the 2016-2017 funding year and have not been denied funding through the Competitive Balance of State application No seasonal programs will receive ESG funding; operations must be year-round

  8. Homelessness Prevention Funds All ESG RRHP applicants are asked to allocate 10% of their overall budget to Homelessness Prevention activities • Exceptions will be made if the agency can demonstrate the receipt of HP funds from another funding source or sufficient available resources in their region

  9. Eligible Activities for Rapid Rehousing and Homelessness Prevention Rapid Rehousing and Homelessness Prevention: • Rental application fees • Security deposits • Arrears • Utility payments/deposits/arrears • Moving costs • First month’s rent • Last month’s rent • Monthly rental subsidy for up to 12 months • Housing location and stabilization services: • Housing Search and Placement • Housing Stability Case Management • Administration

  10. Eligible Activities- Shelter/ Operations Shelter/Program Operations: • Maintenance • Rent • Security • Fuel • Equipment • Insurance • Utilities • Food • Furnishings • Supplies necessary for the operation of Emergency Shelter/Day Center Essential Services: • Case Management • Child Care • Educational Services • Employment Assistance & Job Training • Outpatient Health Services • Legal Services • Life Skills Training • Mental Health Services • Substance Abuse Treatment Services • Transportation • Services for Special Populations

  11. Rapid Rehousing Activities in Emergency Shelter Emergency Shelters are eligible to apply for Rental Assistance funds to assist residents with transitions to permanent housing if a Rapid Rehousing Program is not established in the county/region Funds are available to assist people with one-time financial assistance to establish permanent housing. • Rental application fees • Security deposits • Arrears • Utility payments/deposits/arrears • Moving costs • First month’s rent • Last month’s rent • Housing location and stabilization services: • Housing Search and Placement • Housing Stability Case Management

  12. Threshold to Apply for RRHP funding The Applicant: Must be a part of a private non-profit organization 501 (c) Must not have any unresolved findings with IHCDA or HUD Has not had state or federal funds recaptured Actively attends Regional Planning Council on Homelessness meetings with at least 75% documented attendance within the 2016-2017 calendar year Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph Has experience operating a rental assistance or Rapid Rehousing program in some capacity

  13. Threshold to apply for Shelter Operations Funding The Applicant: Must be a part of a private non-profit organization 501 (c) Must not have any unresolved findings with IHCDA or HUD Has not had state or federal funds recaptured Actively attends Regional Planning Council on Homelessness meetings with at least 75% documented attendance within the 2016-2017 calendar year Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph Provides 100% of their services to people experiencing homelessness

  14. Threshold to Apply for Outreach funding The Applicant: Must be a part of a private non-profit organization 501 (c) Must not have any unresolved findings with IHCDA or HUD Has not had state or federal funds recaptured Actively attends Regional Planning Council on Homelessness meetings with at least 75% documented attendance within the 2016-2017 calendar year Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph Must provide services in a city/region where unsheltered homeless persons as reported in the 2016 Point in Time Count make up at least 5% of the total count, regionally

  15. Match Requirements ESG Sub-recipients must match 100% of the award received by IHCDA Eligible match includes: CSBG or CDBG awards (See RFP for limitations) TANF Block Grant Cash from private donations or foundations In-kind donations and contributions Volunteer time

  16. Expectations of Applicants/Sub-Recipients All ESG funded RRHP, Shelter & Outreach sub-recipients will be expected to participate in Coordinated Entry in their city/region (as applicable)

  17. Scoring Considerations The total available points per section have been included Reminder: all information shared on the application is considered binding and it is expected that information is true All RFPs will be reviewed by two readers and the scores will be averaged

  18. Rapid Rehousing Scoring Organizational Capacity: 15 points Rapid Rehousing program: 30 points Homelessness Prevention:15 points Performance goals: 5 points Overall Application Completeness: 30 points Deduction Potential: 15 possible points deducted • Late Quarterly Match- up to 5 points • Late reports (reports, claims, award documents)-up to 5 points deducted • More than $500 in unclaimed ESG funds from 2015-3 points deducted • Missed attendance for the 2016-2017 award webinar-2 points deducted Bonus Point: one extra point received if the Housing Inventory Chart was submitted on time.

  19. Scoring- Shelter Operations Organizational Capacity- 15 points Services-20 points Overall Application Completeness:12 points Deduction Potential: 10 possible points deducted • Late reports (reports, claims, award documents)-up to 5 points deducted • More than $500 in unclaimed ESG funds from 2015-3 points deducted • Missed attendance for the 2016-2017 award webinar-2 points deducted Bonus Point: one extra point received if the Housing Inventory Chart was submitted on time.

  20. Scoring-Outreach Organizational Capacity- 15 points Program model-23 points Overall Application Completeness:27 points Deduction Potential: 10 possible points deducted • Late reports (reports, claims, award documents)-up to 5 points deducted • More than $500 in unclaimed ESG funds from 2015-3 points deducted • Missed attendance for the 2016-2017 award webinar-2 points deducted

  21. Submission Instructions ESG RFP’s are due no later than May 30th, 2017 at 5pm EST. • Applications received after this date and time will be rejected. • Faxed applications will not be considered Email is the required method of submission Email to: jirobertson@ihcda.in.gov

  22. Submission Instructions Application forms must be sent electronically by sending as one e-mail to jirobertson@ihcda.in.gov. The Application Forms should be attached as one Excel or PDF document and the Attachments/Tabs should be scanned and attached as one PDF document (wherever possible). Certification and Signature page must also be printed, signed with original signature, scanned and attached to e-mail.

  23. RFP Questions Please EMAIL questions to jirobertson@ihcda.in.gov The RFP webinars will be posted on the ESG page of IHCDA’s website.

  24. Timeline RFPs are due by May 30th, 2017 at 5PM EST Reviews and scoring will take place during the month of June Awards will be announced the end of July Award agreements are due by August 31st , 2017 IHCDA will receive a disbursement of funds from HUD (date to be determined)

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