1 / 14

Acquisition 101 briefing

Acquisition 101 briefing. Partner with our customers in accomplishing their mission by providing Procurement leadership, guidance, oversight, and procurement solutions in an innovative, customer-focused and collaborative manner. ACQUISITION PROCESS.

stevensimon
Download Presentation

Acquisition 101 briefing

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Acquisition 101 briefing Partner with our customers in accomplishing their mission by providing Procurement leadership, guidance, oversight, and procurement solutions in an innovative, customer-focused and collaborative manner.

  2. ACQUISITION PROCESS • The Department of Transportation is responsible for the oversight and stewardship of billions of taxpayer dollars each year through contract and grant awards.  Consistent with the vision of the Federal Acquisition System, the Department of Transportation endeavors to deliver on a timely basis the best value product or service to the customer, while maintaining the public’s trust and fulfilling public policy objectives. The various participants in the DOT acquisition process work together as a team and are empowered to make decisions within their area of responsibility. This brief provides a summary overview of the DOT acquisition and contracting  process.

  3. Chief of Policy for the Department of Transportation Mr. Harry Palm Partner with our customers in accomplishing their mission by providing Procurement leadership, guidance, oversight, and procurement solutions in an innovative, customer-focused and collaborative manner.

  4. Briefing Objectives • CONTRACTING OFFICER • CONTRACTING FUNDAMENTALS • CONTRACTING PROCESS

  5. CONTRACTING OFFICER • Contract Authority (FAR 1.602) • Only Contracting Officers have authority to enter into, administer, or terminate contracts and AND MAKE CHANGES TO THE CONTRACT (i.e., with limited exceptions like the SPE and S1 who hold contractual authority by virtual of their positions) • Contracting Officers may bind the Government only to the extent of the authority delegated to them • Contracting Officers must ensure contracts are in compliance with all laws, executive orders, regulations, and all other applicable procedures • Appointed via a Warrant with dollar limitations

  6. CONTRACTING FUNDAMENTALS • WHAT IS A CONTRACT? • An agreement between two or more parties • Enforceable by law • Oral or Written • Must contain the following five elements: • (1) Offer • (2) Acceptance • (3) Consideration • (4) Legally Binding • (5) Competent Parties

  7. CONTRACTING FUNDAMENTALS • UNAUTHORIZED COMMITMENT/CONSTRUCTIVE CHANGE • The contractor performs work beyond that required by the contract without a formal change order • Originated from a Government informal order • A Government informal order can be defined as words or deeds • CORs are primary source of unauthorized commitment/constructive change; e.g., • THE GOVERNMENT IS NOT LIABLE FOR UNAUTHORIZEDACTS OF ITS EMPLOYEES!

  8. CONTRACTING FUNDAMENTALS • TYPES OF UNAUTHORIZED COMMITMENTS/CONSTRUCTIVE CHANGES • Disagreement over contract requirements • Failure of the Government to cooperate during contract performance. • Defective specifications and misleading information • Acceleration of contract performance to finish sooner than what is stated in the contract schedule

  9. CONTRACTING FUNDAMENTALS • Ratification • Is the subsequent adoption of an unauthorized act • This is a long and time consuming process, involving justifications and approvals –It is not automatic • Be careful when instructing a contractor to perform a task that may be outside the scope of the contract • You may be liable for the cost involved if the action is not ratified!

  10. CONTRACTING PROCESS • ACQUISITION PLANNING • Customer Establishes Requirements • Determine Acquisition Strategy (w/KO) • Conduct Market Research • Define Requirement/Develop Requirements Package-PR&C-SOW/PWS (Drawings/Specifications-IGCE -Security Requirements • Competition Preferred, FAR 6 • Sole Source, FAR 6.38 • SOLICITATION PROCESS • KO Prepares/ Issues Solicitation • Post Synopsis • Conduct Site Visits/Industry Days • Small Business, FAR 19.8, TAR 1219, and TAM 1219.8 • Develop Solicitation/Documentation • Obtain Reviews/Approvals • Release Request for Proposal

  11. CONTRACTING PROCESS • EVALUATION OF PROPOSALS • KO/COR Evaluates Proposals • Evaluate proposals IAW Solicitation Factors • May require COR participation • AWARD SELECTION • KO Awards Contract • Select Awardee IAW Solicitation Factors • Debriefs Unsuccessful Offerors • May require COR participation • CONTRACT ADMINISTRATION • COR Monitors Contractor’s Performance • Quality Assurance, Documents Past Performance • Options, Modifications

  12. OSPE Priorities • Strengthening the Acquisition Workforce • Elevating our stewardship and oversight • Enhancing systems management and data quality • Driving strategic sourcing

  13. OSPE S.E.E.D Strategy

  14. How to contact us Office of the Senior Procurement Executive  United States Department of Transportation 1200 New Jersey Avenue, S.E. (Room W83) Washington, D.C. 20590 Office:  202-366-4271 U.S. Department of Transportation Office of Administration

More Related