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Facilitating Meetings

Facilitating Meetings. Groups of 3 Number yourselves (1, 2 and 3). 1 – Speaker 2 – Facilitator 3 – Observer. Roles – Take 5 mins. Speaker: Give your ideas, opinions in response to the question: “Concretely, what can a facilitator do to support a meeting or workshop?”

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Facilitating Meetings

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  1. Facilitating Meetings Groups of 3 Number yourselves (1, 2 and 3). 1 – Speaker 2 – Facilitator 3 – Observer

  2. Roles – Take 5 mins Speaker: Give your ideas, opinions in response to the question: “Concretely, what can a facilitator do to support a meeting or workshop?” Facilitator: Help clarify the ideas (summarize, repeat what is said in your own words, ask for examples) Observer: Just listen. Focus on the facilitator. Write down what you observe. At the end you will provide feedback.

  3. Feedback Observer You are setting an example Balanced list of what the facilitator did well and what you feel they could improve If you run out of feedback, the speaker can give feedback too Facilitator Try to listen (and not be defensive). Absorb what is being said.

  4. Round 2 – New Roles 1 - Observers 2 - Speakers 3 - Facilitators

  5. Plenary Debrief Any points of discussion before going into Round 2?

  6. Round 2 – Take 5 mins Speaker: Give your ideas, opinions in response to the question “What skills are useful to have as a facilitator? How would they be developed?” Facilitator: Help clarify the ideas (summarize, repeat what is said in your own words, ask for examples) Observer: Just listen. Write down your observations. Focus on the facilitator. At the end you will provide feedback.

  7. Feedback Observer Balanced list of what the facilitator did well and what you feel they could improve If you run out of feedback, the speaker can give feedback too Facilitator Try to listen (and not be defensive). Absorb what is being said

  8. Round 3 - New Roles 1 - Facilitator 2 - Observer 3 - Speaker

  9. Plenary Debrief Any points of discussion before going into Round 3?

  10. Round 3 – Take 5 mins Speaker: Give your ideas, opinions in response to the question... “What are the main challenges faced by facilitators? What can they do to overcome them?” Facilitator: Help clarify the ideas (summarize, repeat what is said in your own words, ask for examples) Observer: Just listen. Write down your observations. Focus on the facilitator. At the end you will provide feedback.

  11. Feedback Observer Balanced list of what the facilitator did well and what you feel they could improve If you run out of feedback, the speaker can give feedback too Facilitator Try to listen (and not be defensive). Absorb what is being said

  12. Final Plenary Debrief How did you find that experience? What surprised you? What did you learn? How do you see these skills applied in your work?

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