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New J-1 International Scholar Orientation for the Sacramento Campus

Welcome to UC Davis! Get important information on immigration regulations, community resources, and more for J-1 scholars at the Sacramento Campus.

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New J-1 International Scholar Orientation for the Sacramento Campus

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  1. New J-1 International Scholar Orientation for the Sacramento Campus

  2. Welcome to the University of California, Davisfrom Services for International Students and Scholars (SISS), a Part of Global Affairs!

  3. International Center in Davis: Home of SISS, Study Abroad, Global Affairs VPAC and UCD Extension

  4. SISS Scholar Advising Team Director of SISS: Dr. Wesley Young, wryoung@ucdavis.edu Our contact information is at https://siss.ucdavis.edu/people Mary Alurwar: International Scholar Advisor, J scholars M-Z Kim Haky: Senior Immigration Advisor Angela (Chun Hui) Hamilton: International Scholar Case Coordinator Simone Kueltz: Assistant Director, Scholar Services, J scholars K, L Gayle Oberlies: International Scholar Advisor, J scholars F-J Daniel Padron: International Intake Scholar Advisor, J scholars A-E Stephanie Partridge:International Scholar Case Coordinator

  5. Dec 2018 siss.ucdavis.edu Please visit our SISS website for: • SISS advisor contact information and areas of responsibility • Information/resources for international students & scholars • Information on immigration regulations, travel, embassies, government agencies, programs etc. • SISS Bulletin listserv sign-up information

  6. SISS Scholar Services at the Sacramento Campus Our main office is to be found in the International Center in Davis. However, SISS advisors Gayle Oberlies and Kim Hakyhave an office in Betty Irene Moore Hall at the Med Center. Kim works at the Sacramento campus on Tuesdays and Thursdays, and Gayle on Wednesdays and Fridays. Please email them directly for appointments at the Sacramento campus: • Gayle geoberlies@ucdavis.edu • Kim kkhaky@ucdavis.edu

  7. Gayle and Kim’s office is in Betty Irene Moore Hall

  8. University of California Medical Centers UC operates five medical centers in: • Davis • Irvine • Los Angeles • San Diego • San Francisco They provide a full range of health care services in their communities and are sites for the development and testing of new diagnostic and therapeutic techniques. Collectively, the centers comprise one of the largest health care systems in California. Dec 2018

  9. University of CaliforniaThe US #1 Public University One of 10 campuses of the University of California ” UC Davis’ sister campuses: UC Berkeley UC Santa Cruz UC San Diego UC Los Angeles UC Riverside UC Santa Barbara UC Irvine UC Merced UC San Francisco Located 2 hours east of San Francisco Bay Area. UC Davis hosts about 2,500 J-1 scholars and their families throughout the year. Dec 2018

  10. Our University UC Davis Medical Center serves a 65,000-square-mile area that includes 33 counties and 6 million residents across Northern and Central California. UC Davis has 38,369 students, 102 undergraduate majors & 99 graduate majors. UC Davis ranked one of the top 10 public universities in the US according to US News and World Report.

  11. Life in the City of Sacramento Capitol of California, est. 1879 during the “Gold Rush” era Sixth largest city in California Many historical sights: Governor’s Mansion, State Capitol Building, Sutter’s Fort, Old Town Sacramento Get more information about Sacramento at: http://www.sacwiki.org/ http://www.cityofsacramento.org/ Dec 2018

  12. Things to do in Sacramento • Sacramento Parks and Recreation: https://www.cityofsacramento.org/ParksandRec • Sacramento Museums: http://sacmuseums.org/ • UC Davis English classes (Only part-time study permitted up to 8 units per term) http://extension.ucdavis.edu/ • Sacramento City College/English Programs (only part-time study): https://www.scc.losrios.edu/esl/ • Libraries http://www.cityofsacramento.org/Living-Here/Libraries Dec 2018

  13. Orientation Objective The U.S. Department of State requires J Exchange Visitor program sponsors (UC Davis) to provide J scholars with information about immigration regulations for exchange visitors. In addition we offer information on a variety of topics during your temporary stay, such as local community resources and sponsor rules. Please don’t hesitate to contact us with questions! We are also required to provide you with the US Department of State Wilberforce Pamphlet about rights while working in the US.

  14. J-1 Exchange Visitor Program For educational & cultural exchange “…to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges…” The Mutual Educational and Cultural Exchange Act (Fulbright-Hayes Act of 1961)

  15. US Department of State oversees the J Exchange Visitor Program Contact information: U.S. Department of State, Office of DesignationAcademic and Government Programs DivisionECA/EC/AG– SA-5, Floor C22200 C Street, NWWashington, DC 20522-0505 • Tel.: (202)632-3235 • FAX: 202-632-2701 • E-mail: jvisas@state.gov • http://j1visa.state.gov

  16. UC Davis Highlights • Total Number of students: 38,369 • Over 102 academic majors and 99 graduate programs. Davis is a leader in interdisciplinary collaboration in teaching and research. • Major research centers: Cancer Center, Center for Biophotonics Science & Technology, Institute of Transportation Studies, John Muir Institute for the Environment, UC Davis Energy Institute • UCD ranks 11th in hosting international scholars nationwide. • Other UC Davis rankings https://www.ucdavis.edu/about/rankings • UC Davis Principles of Community • Campus safety: tips from UCD police (apply to scholars also) https://police.sf.ucdavis.edu/sacramento-campus Here, students are in the ARC gymnasium attempting to break the record for attendance at a basketball game.

  17. International House, Davis Location: 10 College Park, Davis, CA 95616 Telephone: (530)-753-5007 Website: http://www.internationalhousedavis.org/ English classes International film series Campus book project Club International Children’s storytelling Connections group Art exhibits International Festival: Every year in beginning of October Dec 2018

  18. Transportation Parking Permits for the Med Center Intercampus Shuttle between Sacramento and Davis campus Sacramento Bus System: Sacramento Regional Transit District Davis-Berkeley Bus

  19. Social Security Number (SSN) • SISS website info about SSN (under “For International Scholars”). • Apply in person at the West Sacramento social security office . • Wait 10 business days after you completed and submitted our iGlobal check-in eForm. • Application should include: complete application form, copies of the passport ID page, J-1 visa stamp, I-94 print-out from www.cbp.gov/I94, DS-2019 and department invitation letter. • CAUTION: memorize your social security number and keep the card in a safe place, be careful when you provide your SSN information. Protect yourself from identity theft.

  20. How to get a California Driver’s License You may apply for the license at the Department of Motor Vehicles (DMV) http://www.dmv.ca.gov 1-(800)-777-0133 Davis office: 505 Pole Line Rd. Sacramento offices To apply for a driver’s license, J-1 scholars need a social security number (SSN) first. The international driver’s license is NOT accepted in California. J-2s may apply without a SSN.

  21. Continued: Applicantsmust provide 2 different forms of acceptable residency documents Examples: • signed rental/lease agreement • home utility bill • medical document • employment document • insurance document • CA car title or registration • Postal Service change of address confirmation…

  22. Tax Information Glacier: • is the Nonresident Tax Compliance System at UCD: if you are paid by UCD, you will be asked to complete your Glacier record after arrival here • for Glacier questions, contact UCD Accounting & Financial Services Tax returns (forms) have to be filed by April 15 every year for the income during the previous calendar year. No UCD payments: complete only Form 8843. General tax information is found on our website under “resources.” Every spring, we’ll make tax filing software available. SISS is not authorized to provide tax advice.

  23. Health Insurance • You (and J-2 family) must have health insurance coverage for the entire J program duration to maintain your J immigration status! • Has to meet the minimum coverage requirements by US Department of State See SISS website for more information regarding health coverage and the new minimum requirements. The Postdoc insurance meets all requirements. • Scholars employed by UC Davis with UC Davis health insurance who are not Postdocs must buy an insurance supplement to cover Medical Evacuation and Repatriation of remains. We recommend Betins International Health and Travel Insurance, Medical Evacuation and Repatriation Supplement: http://www.betins.com/products/evacuation/evacuation.aspx • For scholars not employed by UC Davis, we recommend Marsh and McLennan Insurance(see SISS website) SISS has partnered with health insurance provider Garnett-Powers & Associates resulting in a change of the process for J scholars who are not receiving UC Davis postdoc health benefits or UC Davis health plan benefits. We expect changes to be implemented in the beginning of 2019. We will keep scholars posted.

  24. Health Insurance Tips • You and your spouse should always carry information with you about your insurance company and their contact information. • Check your insurance’s website to find out what doctors you can use in the area before you get sick. • In general, hospitals want to confirm with your insurance company prior to offering medical help; it is not the custom to expect the individual to pay and be reimbursed for the expense, especially if it is an expensive procedure. • Check the validity of your insurance coverage. Insurance companies do not automatically extend your coverage once it expires. If your insurance coverage is to expire before you complete your J program, you have to extend it before it expires. • Most insurance companies will not cover a visit to an “Emergency Room” unless the doctors there determine that it was a medical “emergency;” therefore, make an appointment with a doctor whenever possible. • Most medical insurance does not cover pre-existing conditions or dental needs. Check your insurance carefully for exceptions. • A list of area hospitals is on the SISS website under: J-1 Visa for Scholars - Health Insurance.

  25. J Immigration Regulations It is your responsibility to maintain legal immigration status while in the U.S.! • You must have a valid DS-2019 and passport at all times while in the program. You have to comply with J immigration regulations. Always contact SISS if you have questions about your immigration status and regulations. • During the US entry inspection an electronic I-94 record (arrival & departure record) was created for you, which shows your legal entry and confirms your status information. Another document that shows legal entry as a J-1 is the admission stamp in your passport.

  26. Visa and Immigration Status The term “visa” only refers to the passport visa stamp. • It is a document needed to apply for admission to enter the U.S. • The J visa may expire while you are here and you would remain legal. Immigration status refers to your temporary stay in the U.S. in the J visa classification.

  27. How to maintain J status? • Do not work unauthorized, you may work for your UCD host department only. • Do not engage in unauthorized activities. • Do not overstay your 30-day grace period. • Report US address changes to SISS within 10 days of your move, update your contact info within 10 days. • Maintain health insurance coverage for duration of J program. Not maintaining status can have serious consequences. Always contact SISS if you have any questions that could impact your immigration status. We are here to assist you!

  28. Don’t become a victim of fraud! Example of fraud: someone pretends to be from the government or a public office, making false statements about a problem with your immigration status and ask you for money to have it resolved. Please do not pay. The government will never call or email you to request money from you. Let SISS know about this type of call or email immediately.

  29. QUESTION: What happens if my visa expires during my stay? • Answer: NOTHING! The visa in your passport is just an entry document. • If you leave the US with the plan to return to your UC Davis J program, you may need to have your J visa renewed at a US embassy if it has expired.

  30. J-1 Visa Sample Visa class o Multiple entries Visa expiration date

  31. I-94, Passport Stamp and DS-2019 • The electronic I-94 and the admission stamp in your passport should show “J-1” and “D/S” (duration of status). Please confirm this by checking your I-94 record at www.cbp.gov/I94 • You have to print your I-94 record, if you need to apply for a social security number or a driver’s license. • Form DS-2019 has to be valid at all times during the J-1 program.

  32. Electronic I-94 you can download at cbp.gov/i94

  33. Passport Admission Stamp J-1 D/S

  34. DS-2019 Dates of Program J-1 Category 212e Annotation

  35. 30-day grace period You have 30 days after your J-1 program completion date to stay in the US – this is a “grace period.” You may not overstay your grace period. During your grace period you: • cannot continue to work • cannot travel internationally with the intent to return to the US for the remainder of the grace period • may travel in the U.S. (we suggest Lake Tahoe!)

  36. J-1 Categories and their Maximum Program Durations Check box 4 on the DS-2019 for your J-1 category. Scholar categories Short-Term Scholar (no more than six months program duration) Specialist (no more than one year) Research Scholar or Professor (no more than five years) – Note: 12-month and 24-month bar may apply to future return as J Research Scholar or Professor

  37. SEVIS SEVIS (Student Exchange Visitor Information System) is a governmental database. SEVIS is used to issue DS-2019s and to report all program changes to SISS (funding, program dates, address & name changes etc.). Important! Contact SISS within 10 days about: changes of US residentialaddress, J-1 and J-2 e-mail address and phone number.

  38. DS-2019 Extension and Transfer For your program extensions - your department initiates and submits the iGlobal DS-2019 extension request to SISS two months in advance. You will be notified to complete the scholar eForms in iGlobal. Please contact SISS if you have J-1 transfer plans. Transfers to other J sponsors by SISS possible if: • same type of research • no gaps in employment • there is still time left in current status and J category

  39. iGlobal New and extension DS-2019 requests will be submitted to SISS electronically. This will reduce errors and streamline the document issuance process. You will receive an email with login info to complete eForms in iGlobal and submit to SISS. For the completion of eForms such as check-in, travel signature and departure, you will have to log in directly at https://iGlobal.ucdavis.edu (under “Limited Services”).

  40. International Travel? J-1/J-2 DS-2019 Travel Signature • Complete travel signature request in iGlobal • Drop off your DS-2019 at Betty Irene Moore Hall (contact Gayle or Kim first) or at SISS in Davis after completing the travel signature request eForm (click on Limited Services, please see following slides), signature is valid for 6 months • If your J visa expired and you do not travel to Canada or Mexico: check US embassy website information about visa renewal and set up visa interview appointment http://www.usembassy.gov/ • Travel to Canada or Mexico: automatic visa revalidation Caution: • A DUI (driving under the influence) or Marijuana possession and use will affect your visa application or US entry. Although Marijuana use is permitted under California State Law, it is banned under US Federal Law. Please do not use Marijuana. • Do you have a layover (stop) in another country prior to reaching your destination? You may need a transit visa. Check with the embassy of the country where you stop, or the airline, to get more information. • If you have applied for a waiver of 212e, travel can be risky. Please consult with your SISS scholar advisor.

  41. Enter TEMP # after you receive PIN Starts with TEMP Enter the pin that was emailed to you First step, click on:

  42. QUIZ! What three documents are required for your international travel? • Valid J Visa, except Canadian citizen • DS-2019, signed for travel • Passport valid for six months beyond J program end date

  43. Home Residency Requirement: “Two Year Rule”or “212 (e)” • Based on the home country skills list or government funding • Has to be waived or fulfilled to change status to H-1B, L-1, K or apply for permanent residency (green card) • To obtain a waiver, review information on the Department of State website, under the J-1 category: http://travel.state.gov • The DS-2019 cannot be extended after waiver recommendation from the Department of State. Keep SISS informed of your plans! Let us know if you plan to apply for a waiver. • Don’t confuse with the 24-month bar! Consult with SISS if you have questions.

  44. Incidental Employment Contact SISS first before considering incidental employment as you are authorized to work for your UC Davis host department only! • For short-term lectures and consultations only. • Incidental means “not essential” or “minor” employment. • Scholar must receive written approval from an SISS advisor prior to accepting an offer outside of the UC Davis host department and receiving payment. Please seek advice from SISS! • SISS has to update your SEVIS record. Also, notify SISS if you are invited to conferences or seminars.

  45. UC Davis Resources • Mediation • Academic & Staff Assistance Program (ASAP): (916) 734-2362 • Ombuds Office on Davis & Sacramento campus, (530)219-6750 • Center for Advocacy, Resources and Education (CARE) • UCD Work/Life Balance • Emergency Services/Campus Safety (UCD website): to report an emergency call 911

  46. City of Davis Resources (if you live in Davis) Davis Wiki: banks, libraries, shops restaurants, parks etc. http://daviswiki.org Yolo Conflict Resolution Center: Off-campus housing issues http://yolocrc.org/ City of Davis website: schools, events & more http://cityofdavis.org/

  47. Departure • Please complete our iGlobal departure form 30 days before you leave. • Separate early J-2 departure form completion only if J-2 leaves before the J-1 ends program at UC Davis. • 24-month bar applies to J-1 research scholar/professors (& their J-2 dependents) who want to return as research scholars/professors in the future. If this is a concern, contact your advisor. • If you are a J-1 short-term scholar, you may return as a J at any time (if otherwise eligible). • Caution: • If you think there are some concerns related to your maintenance of immigration status, you should consult with an immigration attorney before you leave. SISS can provide an attorney list.

  48. ISI Volunteers(International Students, Inc.) Non-profit community organization made up of volunteers from churches in the Davis area. Volunteers can assist international scholars with things like moving and settling in Davis. Host dinners take place at homes or in parks with Americans each month in Davis. Sign up today! For more information, contact: Simon Zeigler at simonzeigler@gmail.com

  49. Scholars and their Families at a ISI Dinner

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