General Section to HUD’s 2009 NOFAs for Discretionary Programs and Logic Model 2009 Changes

1. General Section to HUD’s 2009 NOFAs for Discretionary Programs and Logic Model 2009 Changes Barbara Dorf, Director Office of Departmental Grants Management and Oversight

2. What’s New for FY2009 • In FY2009 there is no SuperNOFA. • HUD issued the General Section on December 29, 2008. • General Section provides policies and requirements for all programs including threshold requirements.

3. What’s New for FY2009 • Program Sections will be released as they are ready for publication via Grants.gov • All applicants will apply for funding via Grants.gov except for the Continuum of Care, which will use the eSNAPS system.

4. What’s New for FY2009 • Grants.gov is using RSS Feed services to deliver information on funding opportunities. • RSS Feed Services reflect newer technology than email and frees up server space to allow more servers for processing applications.

5. What’s New for FY2009 • The Grants.gov site provides a wide variety of choices in selecting an RSS Feed service. • To assist applicants that are not familiar with this technology, the General Section contains directions on how to download and set-up an RSS Feed to your computer for three types of services.

6. What’s New for FY2009 • HUD is continuing to use the Grants.gov Adobe forms Application package. • Applicants must download Adobe Reader 8.1.3.

7. What’s New for FY2009 • Adobe Reader 8.1.3 is a newer version of Adobe Reader than 9.0 and is designed to address the “broken pipe” error messages received in FY2008. • If applicants do not have the correct Adobe Reader installed, they will have difficulty uploading their application.

8. What’s New for FY2009 • Applicants using Adobe Professional or another version of Adobe Reader must set their default setting to Adobe Reader 8.1.3 • Grants.gov has posted instructions in Frequently Asked Questions athttp://grants.gov/applicants/applicant_faqs.jsp.

9. What’s New for FY2009 • All persons working on the Adobe Forms Application package need to download Adobe Reader 8.1.3. Failure to do so may result in corrupting the files.

10. What’s New for FY2009 • Applicants must be authorized to submit the application by the eBizPOC for the organization listed in box 8a of the SF-424, Application for Federal Assistance. • In FY2008 many grant writers were using were using their organization DUNS number rather than the DUNS for the organization they were submitting on behalf of. The application must reflect the legal name of the applicant receiving the funding.

11. What’s New for FY2009 • Form HUD-96011 (the facsimile transmittal cover page is a mandatory form, but now allows you to enter “0” if you are not faxing materials. • Be sure to following the directions for faxing materials. • If your fax machine automatically creates a cover page, turn off this feature.

12. What’s New for FY2009 • New fax numbers for FY2009: 800-HUD-1010 (toll-free) 215-825-8798 (toll charge)

13. What’s New for FY2009 • HUD’s Policy Priorities have been modified for FY2009. • Applications in FY2009 will be rated on how well applicants propose outcomes to HUD’s policy priorities, as well as the quality of evaluation and monitoring plans. • The policy priorities also specify what specific data or outcome HUD is looking for applicants/grantees to achieve.

14. What’s New for FY2009 • The General Section contains an expanded list of Grants.gov error messages and what they mean to provide you a better understanding. • If you have difficulties be sure to call the Grants.gov help desk and get a ticket number.

15. What’s New for FY2009 • The General Section contains information on how to use Task Manager on your computer to monitor the upload of the application to see if it is processing. • If the upload takes longer than 1 hour or your Task Manager shows no processing, shut the application down, eliminate cookies and reboot your computer.

16. Common Errors in FY2008 • Most frequent errors in FY2008 were: • Wrong DUNS number keyed into the application • Applicant not authorized to submit the application by the applicant organization listed in box 8a of the SF-424, Application for Federal Assistance.

17. Common Errors in FY2008 • Attachment files names were over 50 characters in length and/or contained special characters or spaces, resulting in a “VirusDetect” error message. • JAVA reads these files as containing a virus and therefore applicants with attachment files with these errors received a “VirusDetect” error message and their package was rejected by the Grants.gov system.

18. Common Errors in FY2008 • 59% of applicants received an authorized error message alone, indicating the DUNS number was correct, but that the final step in the registration process for authorization was not completed.

19. Common Errors in FY2008 • 23% of rejected applications were rejected due to VirusDetect errors due to attachment files with file names of more than 50 characters and/or containing special characters or spaces.

20. Common Errors in FY2008 • 6% of the rejected applications failed validation for using a wrong DUNS number associated to the applicant organization.

21. What’s New for FY2009 • Establishment of 1-day grace period to allow applicants to cure errors. • Applications must be received by Grants.gov by the deadline date to be eligible for the grace period.

22. What’s New for FY2009 • Applicants that have successfully uploaded their application to Grants.gov prior to the deadline, and subsequently receive a rejection notice from Grants.gov after the deadline date and time, will have a one-day grace period from the date stamp on the first Grants.gov rejection notice after the deadline, to cure the basis for the rejection and upload an application that corrects the problems cited in the rejection notice.

23. What’s New For FY2009 • Applicants can upload the application as many times as needed to cure noted deficiencies within the one-day grace period. • Applicants that do not understand the error messages received in the rejection notice should immediately contact the Grants.gov Help Desk so they can get assistance in clearing the problem.

24. What’s New for FY2009 • Applications received by Grants.gov, including those received during the grace period, must be validated by Grants.gov to be rated or ranked or receive funding consideration by HUD. HUD will use the date and time stamp on the Grants.gov system to determine dates when the grace period begins and ends.

25. What’s New for FY2009 • Applications uploaded and received by Grants.gov after the deadline date and time for which there is no prior rejection notice in the Grants.gov system logs will be considered late and will not be rated and ranked or receive funding consideration. Failure to successfully upload the application to Grants.gov by the deadline date and time does not qualify for the grace period as described above.

26. What’s New for FY2009 • Applications receiving a rejection notice due to the funding opportunity being closed will not be provided the one day grace period to correct the “opportunity closed” deficiency or any other basis for rejection because the applicant missed the deadline date and time and therefore does not qualify for the grace period as described above.

27. What’s New for FY2009 • If an application is uploaded during the grace period and is subsequently rejected after the grace period ends, the applicant will not be afforded additional time to correct the deficiency(ies) noted in the rejection notice.

28. What’s New for FY2009 • Neither HUD nor Grants.gov will be responsible if email messages are not received at the address listed in the registration process. Applicants must also ensure that their email systems will accept messages from Grants.gov. Applicants are responsible for monitoring their email messages. Messages from Grants.govcome fromSupport@Grants.gov

29. Tips for a Successful Submission • Submit the application at least 24-48 hours in advance of the deadline. • Almost all the QAR requests came from applicants that started submission late in the day on the due date and faced busy servers, password/ID issues or upload issues due to anti-virus or fire-wall software.

30. Tips for a Successful Submission • Submit when the help desk is open. • If having issues submitting call the help desk and get a ticket number before you call HUD. • Read the General Section carefully to avoid errors that are within your control.

31. Tips for a Successful Submission • Applicants are advised to open all documents and attachment files to make sure the files are the final versions of the application and complete. • Check the registration status on Grants.gov to make sure that the AOR is fully registered under the DUNS number for the applicant listed in box 8a of the SF-424. Applicationfor Federal Assistance.

32. What’s New for FY2009 • The Logic Model form has been revised to obtain project location information. • The information is being used to assist in the set-up of the HUD performance webpage.