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Effectively Searching CCOHS Databases

Discover how to successfully search CCOHS databases for specific occupational health and safety data. Learn search strategies, database features, and find relevant information efficiently.

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Effectively Searching CCOHS Databases

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  1. Effectively Searching CCOHS Databases Laurie Tirone & Jan Chappel Canadian Centre for Occupational Health and Safety (CCOHS)

  2. Formulating Your Search • What is your search question or topic? • Which database or data source should you use? • What are the features of the search engine?

  3. What is your search question or topic? • Determine exactly what you are looking for. • Create a search query that uses terms that are specific or unique to your subject. • will narrow or limit your search more quickly. • Avoid using common terms, such as “safety” or “health”.

  4. Which database or source should you use? • What kind of information do you need? • general chemical information, or detailed toxicity reports? • a specific piece of legislation or related guideline? • published research from the health and safety literature? • Learn what type of information each data source contains

  5. What features does the search engine use? • Natural Language Structure • Boolean Operators –“and”, “or”, “not” • Word Stemming • Truncation • Relevancy Ranking • Multiple fields/indexes for searching

  6. Search features used in OSH Answers • Natural language structure • automatically “ORs” terms • Word stemming • Relevancy ranking • More • to find other documents similar to the one retrieved, check the More box and then click on “Find Similar Documents”

  7. Search features used in chemical and bibliographic databases • Quick and Advanced searches • Boolean operators • automatically “ANDs” terms unless otherwise specified • Truncation • available in Advanced search • Multiple indexes/fields • more are available in Advanced search

  8. Search features used in Canadian enviroOSH Legislation • Natural language structure • automatically “ORs” terms • Word stemming • Relevancy ranking • More • to find other documents similar to the one retrieved, check the More box and then click on “Find Similar Documents”. This is only available when searching the entire collection, not a specific jurisdiction. • CD-ROM version uses Folio Views 4.2 • Uses many very powerful search features.

  9. Remember… • Become familiar with the search engine for each data source that you use by reading the help section – this will save you time in long run!

  10. Sample Topics • Health Hazard and regulatory information about chemicals • Ergonomics • OHS Program/Policy • CHEMINDEX Page 10

  11. Health hazard information about chemicals What are the health hazards associated with toluene? Check these sources: • OSH Answers • CHEMINFO • Legislation

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  19. Regulatory Information about Chemicals • My company has plants located in both Ontario and Alberta. • What are the regulated exposure limits in these provinces?

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  28. Ergonomics • I’m looking for information on ergonomics. • Check these sources: • OSH Answers • OSH References • CSA Standard • CCOHS Pocket Guide

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  34. Office Ergonomics Guide • Available in: • Print format • PDF format • on CD-ROM Page 38

  35. OSH Program / Policy My company needs an official health and safety policy statement. • How do I go about writing one? • What type of information should go into one? • What can the H&S Committee do to help?

  36. OSH Program / Policy Check these sources: • Legislation • OSH Answers • CCOHS “Health and Safety Committee” Pocket Guide

  37. OSH Program / Policy • From the “Guide to the Occupational Health and Safety Act” (Ontario): • Employer’s Duty to... • prepare a written occupational health and safety policy, review that policy at least once a year and set up a program to implement it (section 25(2)(j)). ** For guidance on how to do this, see Appendix A - (from Guide to the Occupational Health and Safety Act )

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  39. OSH Program / Policy Guidelines from British Columbia: • list of reference material • 14 Elements of a Successful Safety and Health Program. Chicago, IL: National Safety Council, 1994. • Developing your Health and Safety Policy and Program: A Guide for Employers. Toronto, ON: Industrial Accident Prevention Association, 1989. • Parmeggiani, L. Encyclopedia of Occupational Health and Safety, 4th ed. Geneva: International Labour Organization, 1997. • Rest, K.M. & N.A. Ashford. Occupational Health and Safety in British Columbia: An Administrative Inventory of the Prevention 1997. Available from: Workers' Compensation Board of British Columbia, Films & Posters.

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  43. Health & Safety Committees Reference Guide • Available in: • Print format • PDF format • on CD-ROM Page 47

  44. CHEMINDEX • Free on Web • Provides identification information for over 200,000 chemicals: • chemical names and synonyms, • the CAS registry number, and • a list of the CCINFO databases containing information on that substance.

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