Project Management

1. Project Management Project Planning HR, Procurement, Quality, Communications neil@minkley.fr

2. Project planning processes Define scope & collect requirements Create WBS Plan risk management, identify & analyze risks Define tasks Plan procurements Sequence tasks Estimate task resources Develop human resource plan Plan quality Estimate task durations Plan communications Determine budget Estimate costs Develop schedule

3. Planning processes: where do we stand? Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

4. HR, Procurement, Quality, Comms Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

5. Develop HR plan (0) Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

6. Develop HR plan (1) • Identify skills and number of persons needed • Primary input = estimate of task resources

7. Develop HR plan (2) • Define the organization of the project team • Team members’ attributes: • role (or function) • position • responsibility • competency • authority

8. Develop HR plan (3) • Staffing management plan: • how staffing will be performed • staffing schedule • training plan, etc.

9. Example of HR schedule: project EXONE (Contractor’s human resources)

10. Questions?

11. Plan procurements (0) Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

12. Plan procurements (1) • Identify project needs that can or must be met by products/services from external “vendors” • Primary input = estimate of task resources • “Make or buy” analysis

13. Plan procurements (2) • Procurement plan: • how to identify vendors • how to evaluate and select vendors • types of contract • statements of work (SOWs)

14. Plan procurements (3) (Client’s procurements)

15. Questions?

16. Plan quality (0) Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

17. Plan quality (1) • Identify quality requirements and standards that will be applied to the project and to the resulting product • Document how compliance with such requirements and standards will be achieved and demonstrated

18. Plan quality (2) • Take into account the product acceptance criteria specified in the requirements and the testing tasks to be performed at various stages of the project

19. Plan quality (3) • Include processes to put in place for quality control & assurance of the project itself. • Define quality “metrics” for certain project requirements.

20. Plan quality (4) • The cost of quality (“COQ”) corresponds to the cost of resources needed to meet quality requirements. • Poor quality also has a cost, which may be (much) higher than the cost of quality.

21. Plan communications (0) Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Plan procurements Tasks sequenced Task resources estimated Develop human resource plan Plan quality Task durations estimated Plan communications Budget determined Costs estimated Schedule developed

22. Plan communications (1) • Determine how information will be provided, when and by whom.

23. Plan communications (2) • Types of information to be communicated • Language(s) to be used and glossary of terms specific to the project • Time-frame and frequency of communications

24. Plan communications (3) • Communication methods • Persons with communication responsibility • Escalation paths and procedures

25. Questions?

26. Planning processes: where do we stand? Scope defined & requirements collected WBS created Plan risk management, identify & analyze risks Tasks defined Procurements planned Tasks sequenced Task resources estimated Human resource plan developed Quality planned Task durations estimated Communications planned Budget determined Costs estimated Schedule developed