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Independent Police Investigative Directorate (IPID)

Briefing on Strategic Plan, Annual Performance Plan and Budget 2014/15. Independent Police Investigative Directorate (IPID). 22 JULY 2014 SELECT COMMITTEE ON SECURITY AND JUSTICE Parliament. PORTFOLIO COMMITTEE BRIEFING. Overview On Strategic Direction and Priorities

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Independent Police Investigative Directorate (IPID)

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  1. Briefing on Strategic Plan, Annual Performance Plan and Budget 2014/15 Independent Police Investigative Directorate (IPID) 22 JULY 2014 SELECT COMMITTEE ON SECURITY AND JUSTICE Parliament

  2. PORTFOLIO COMMITTEE BRIEFING • Overview On Strategic Direction and Priorities • Presented By Mr Robert McBride Executive Director

  3. INDEX • Overview • Budget • Programme 1 – Administration • Programme 2 – Investigation and Information Management • Programme 3 – Legal Services • Programme 4 – Compliance Monitoring and Stakeholder Management • Conclusion

  4. OVERVIEW • Focus • Legislative Mandate • Investigation of all matters in terms of Section 28 of the IPID Act • Less focus on non-core • Allocation of resources on core business • Cut down on non core spending pattern • Implementation of cost cutting measures • Process followed in drafting of plans • Cogniscance of Annual Report, Auditor Generals’ report and the engagement with Portfolio Committee on 23 April 2013. Aligned also with FOSAD instructions, NDP, MTSF, Legislative imperatives; • IPID internal deliberations; • In-house document; • No involvement of consultants; • Valuable Inputs from Portfolio Committee and Ministry; • 3 Drafts of APP; • 3 Drafts of ENE; • Annual Performance Plan 2014/15 submitted to National Treasury, AG and DPME on 31 August 2013, 30 October 2013 and 31 January 2014; • Approval of Strategic Plan and APP by former Minister.

  5. STRATEGIC PRIORITIES FOR 2014/19 • Aim • During the period 2014 to 2019, the capacity of the Directorate will be strengthened to improve performance. This process will include: • Alignment of the Directorate’s functions and priorities in line with the principles enshrined in the Constitution and the IPID Act; • Internalising the values and ethos contained in the IPID Act; • Engaging in a process of organisational renewal or re-engineering and re-organisation; • Integrating the Directorate’s systems, programmes and structures to enhance service delivery; • Alignment of the Directorate’s planning, budgeting and reporting processes; • Concerns of Portfolio Committee on capacity and lack of expansion.

  6. STRATEGIC PRIORITIES: 2014/15 • The IPID has identified Strategic Priorities for 2014/15. Although some may not be achieved in the financial year 2014/15, they will remain priorities in the MTEF period. • Transformation of Satellite concept to Full Complement Status concept; • Expansion Strategy; • Establishment of a Consultative Forum (Section 15 of the IPID Act); • Establishment of the Integrity Management Unit; • Establishment of the National Specialised Investigation Team (Protection Unit); • Training and capacity building of investigators; • Attain an unqualified Audit; • Review of the delegation of functions in terms of Human Resources and Finance; • Identification and investigation of systemic corruption cases.

  7. ENVIRONMENTAL FACTORS • Inadequate coverage of IPID; • Increasing workload, inadequate capacity and increasingly complex investigations; • Violent protests; • Misunderstanding on the role of IPID vis-à-vis other institutions.

  8. CHALLENGES AND RISKS F • High staff turn over (especially at lower levels); • Insufficient funding of activities; • Lack of uniformity in applying investigative procedures; • The IPID does not comply with the Occupational Health and Safety Act; • Inadequate Physical Security; • Ability to recover from catastrophic events.

  9. PROGRAMMES 2014/15 • Programme 1: Administration • Programme 2: Investigation and Information Management • Programme 3: Legal Services • Programme 4: Compliance Monitoring and Stakeholder Management

  10. ENE BUDGET ALLOCATIONS Presented by Ms Lindokuhle Ngcongo Chief Financial Officer

  11. Briefing by the Chief Financial Officer BUDGET 2014ESTIMATES OF NATIONAL EXPENDITUREVote 23: Independent Police Investigative Directorate Budget 2014/15

  12. Introduction Budget 2014/15 • Purpose of ENE: sets out planned expenditure and performance at the time of tabling the budget; • Aligned to the National Development Plan 2030 and outline IPID’s contribution to governments Outcome 12 and the key service delivery goals; • Performance, personnel and finances are discussed in each Programme, in respect of the impact they have on each Programmes plans; • Aligned to the current approved Budget Programme Structure of the IPID.

  13. Budget Summary Budget 2014/15

  14. Goals and Contribution to NDP and Government Outcomes Budget 2014/15

  15. Budget Overview Budget 2014/15 Spending Focus • To achieve the performance target, the Directorate has realigned its budget with its plans to increase the number of investigators over the medium term. • The spending focus over the medium term will continue to be on enhancing the Directorate’s investigative capacity to conduct successful and high quality investigations within the target period. • TheDirectorate plans to appoint an additional 44 personnel over the medium term, mainly Investigators, thus increasing the approved establishment from 349 posts to 393* in 2016/17. Skills development • Increased focus on improving the skills of Investigators to enable them to execute the extended mandate in terms of Section 28 of the IPID Act. Budget Allocations growth over the MTEF period • Budget allocations increased from R128.4 million in 2010/11 to R217.0 million in 2013/14 at an average growth rate of 19.1%. • Over the medium term, expenditure is expected to grow to R262.3 million at an average growth rate of 6.5 % due to annual salary adjustments.

  16. MTEF Budget Allocations Budget 2014/15

  17. 2014/15 Appropriation per Programme Budget 2014/15

  18. 2014/15 Appropriation per Economic Classification Budget 2014/15

  19. Programme 1 Administration Budget 2014/15

  20. Programme: 2 Investigation and Information Management Budget 2014/15

  21. Programme 3 Legal Services Budget 2014/15

  22. Programme: 4 Compliance Monitoring and Stakeholder Management Budget 2014/15

  23. Unfunded Mandates Budget 2014/15 • Integrity Management (Section 22(3) of the IPID Act); • Investigation Information Processing Unit (Section 9(d)); • National Specialised Investigation Team (Protection Unit); • Specialised Training for Investigators; • Systemic Corruption investigation; • Specialised investigation equipment; • Expansion Strategy/Plan.

  24. PROGRAMME 1 STRATEGIC PRIORITIES PROGRAMME 1 ADMINISTRATION By Chief Director Corporate Services (Ms Nomkhosi Netsianda)

  25. PURPOSE FOR PROGRAMME 1 Annual Performance Plan 2014/15 Purpose Provide for the overall management of the Independent Police Investigative Directorate and support services, including strategic support to the Directorate. The programme consists of the following sub-programmes: DEPARTMENTAL MANAGEMENT This subprogramme provides strategic leadership, overall and management and strategic reporting to the Directorate and ensures overall compliance with all relevant prescripts. This sub-programme is coordinated through the following functions and/or components: Executive Support This component provides strategic administrative support to the Executive Director of the IPID.

  26. PURPOSE FOR PROGRAMME 1 Annual Performance Plan 2014/15 Corporate Governance This component will also focus on the monitoring and evaluation of performance, and reporting on the attainment of strategic objectives. It ensures constant assessment of high quality management practices as a mechanism of enhancing the ability of the Directorate to deliver on its core mandate. It also provides risk-management services and ensures compliance with laws, regulations and other prescripts.

  27. PURPOSE FOR PROGRAMME 1 Annual Performance Plan 2014/15 CORPORATE SERVICES It provides support services to the Directorate through the following corporate services sub sub-programmes: Human Resources Management and Development Services This component provides human resources management and development services through development of human resource policies and strategies. It ensures the alignment of the organisational structure to the Strategic Plan. It is responsible for the rendering of efficient and effective human resource administration services. It promotes the development and utilisation of human resources and manages labour relations and co-ordinates the employee health and wellness programme. Security Management The component provides security management services by developing and supporting the implementation of security policies, systems and procedures. It provides access security and physical security.

  28. PURPOSE FOR PROGRAMME 1 Annual Performance Plan 2014/15 Information Communication Technology This component provides communication services by developing, implementing and maintaining Information Communication Technology strategy and advisory services. It is responsible for development and implementation of a master system plan and strategy for Information System Security. It develops, manages and co-ordinates website, intranet and integrated ICT infrastructure. Communication and Marketing It provides communication and marketing services by developing, implementing and maintaining policy framework for knowledge management and communications. It provides learning and knowledge management services, co-ordinates and manages the distribution of information to stakeholders, provides internal and external communications, library services and promotes public awareness on the IPID.

  29. PURPOSE FOR PROGRAMME 1 Annual Performance Plan 2014/15 Auxiliary Services This component provides record management services; fleet management services render switchboard operation services, messenger services and oversee the rendering of cleaning services. FINANCE SERVICES This sub-programme provides effective and efficient financial management, supply chain and asset management services.

  30. OUTCOMES (STRATEGIC OBJECTIVES) AND OUTPUTS FOR PROGRAMME 1 Annual Performance Plan 2014/15 INTERNAL AUDIT It provides internal audit services by conducting compliance and performance audits and facilitating internal forensic investigations. OFFICE ACCOMMODATION It provides services related to activities and costs of office accommodation for the Directorate as a whole. This includes managing service level agreements with the Department of Public Works regarding the renting of new property and maintenance of existing property.

  31. MEDIUM-TERM TARGETS FOR PROGRAMME 1 Annual Performance Plan 2014/15

  32. MEDIUM-TERM TARGETS FOR PROGRAMME 1 Annual Performance Plan 2014/15

  33. Annual Performance Plan 2014/15 MEDIUM-TERM TARGETS FOR PROGRAMME 1

  34. MEDIUM-TERM TARGETS FOR PROGRAMME 1

  35. PROGRAMME 2 STRATEGIC PRIORITIES PROGRAMME 2 INVESTIGATION AND INFORMATION MANAGEMENT By Acting Chief Director: Investigations (Mr Matthews Sesoko)

  36. PURPOSE AND SUB PROGRAMMES FOR PROGRAMME 2 IPID Annual Performance Plan 2014/15 Purpose: Programme 2 strengthen oversight role over the police service by conducting investigations within the powers granted to the Directorate by the IPID Act. It also makes recommendations on investigations conducted and ensures efficiency in registration and investigation of cases. The programme will achieve the above through the following three sub programmes: • Investigations Management This subprogramme develops and maintains investigation systems, procedures, norms, standards and policies in line with the Independent Police Investigative Directorate (IPID) Act number 1 of 2011. • Information management This component manages information and knowledge management services through the development and maintenance of a case flow management system, a database and the analysis and compilation of statistical information. It also conducts trend analysis based on available data and make recommendations to the SAPS. • Investigation Services The subprogramme manages and conducts investigations in line with the provisions in the IPID Act no1 of 2011 .

  37. OUTCOMES (STRATEGIC OBJECTIVES) AND OUTPUTS FOR PROGRAMME 2 IPID Annual Performance Plan 2014/15 (Strategic objective): THE IPID PROCESSES CASES EFFICIENTLY Outputs: • Case Management System: A system for the registration, allocation, tracking, management and reporting of investigations, the generation of reliable statistical information and the provision of general business intelligence. • Completed Investigations of cases in line with the provisions of the IPID Act, Regulations and Executive Director Guidelines. • Recommendation Reports to the SAPS regarding possible disciplinary steps and to the Prosecuting Authorities regarding possible criminal prosecution.

  38. CASE MANAGEMENT SYSTEM Annual Performance Plan 2014/15

  39. COMPLETED INVESTIGATIONS IPID Annual Performance Plan 2014/15

  40. COMPLETED INVESTIGATIONS IPID Annual Performance Plan 2014/15

  41. COMPLETED INVESTIGATIONS IPID Annual Performance Plan 2014/15

  42. RECOMMENDATION REPORTS AND FEEDBACK REPORTS ON INVESTIGATIONS IPID Annual Performance Plan 2014/15

  43. PROGRAMME 3 STRATEGIC PRIORITIES • PROGRAMME 3 • LEGAL SERVICES • By Acting Chief Director: Legal Services • (Mr Matthews Sesoko)

  44. PURPOSE AND SUB PROGRAMMES FOR PROGRAMME 3 Annual Performance Plan 2014/15 Purpose: Legal Services manages and facilitates the provision of investigation advisory services and provide litigation advisory service. The programme consist of the following components: • Legal Support and Administration The subprogramme manages the Directorates legal obligations. It develops and maintains systems and procedures, norms and standards to support guide and direct legal support within the Directorate. • Litigation advisory services The subprogramme is responsible for coordination of civil and labour litigation as well as coordination of the granting of policing powers. The subprogramme other key activities and outputs include finalization of received contracts and service level agreements. • Investigation advisory services The subprogramme provides support during and after investigations. It provides legal advice and guidance to investigators, and ensures that all cases that are forwarded for prosecution comply with the requirements of the prosecution process.

  45. OUTPUTS FOR PROGRAMME 3 IPID Annual Performance Plan 2014/15 Outputs: • Management of the Directorate’s legal obligations, negotiation of contracts, memorandums of understanding and service level agreements. • Legal advice and guidance to investigators during and after the completion of investigations and the granting of policing powers to investigators. • Civil and labour litigation for and against the Directorate.

  46. LEGAL AND LITIGATION ADVISORY SERVICES IPID Annual Performance Plan 2014/15

  47. INVESTIGATION ADVISORY SERVICES IPID Annual Performance Plan 2014/15

  48. INVESTIGATION ADVISORY SERVICES IPID Annual Performance Plan 2014/15

  49. PROGRAMME 4 STRATEGIC PRIORITIES PROGRAMME 4 COMPLIANCE MONITORING AND STAKEHOLDER MANAGEMENT ACTING CHIEF DIRECTOR (MS M GEERDTS)

  50. PURPOSEAND COMPONENTS FOR PROGRAMME 4 Annual Performance Plan 2014/15 • Purpose: To safeguard the principles of cooperative governance and stakeholder management though on-going monitoring and evaluation of the quality of recommendations made to the South African Police Service and Municipal Police Service and also reporting on the police service’s compliance with reporting obligations in terms of the Independent Police Investigative Directorate Act (2011). The programme consist of the following sub-programmes: • Compliance Monitoring The sub-programme monitors and evaluates the quality of recommendations made and responsiveness received from the SAPS, MPS and NPA in compliance with the reporting obligations in terms of the IPID Act (2011)

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