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What is ART?. Access to Resources Team Single Gateway for access to Services Responsibilities include; ? Commissioning of Services primarily for ;Placement for LAC Family Support service CSC /Localities Service Level Agreements ? Business Management ;Contract /pr
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1. Access to Resources TeamART Bournemouth Borough Council
2. What is ART? Access to Resources Team
Single Gateway for access to Services
Responsibilities include;
? Commissioning of Services primarily for ;
Placement for LAC
Family Support service CSC /Localities
Service Level Agreements
? Business Management ;
Contract /procurement management
Fee negotiation
Market Management
Payment and Invoice management
3. High cost placements
No consistency in methodology for sourcing placements
Context of high case numbers, high-stress, high pressure environment for social workers, placement finding and business processes being an additional burden
Children and Young people experiencing many placement moves in one year and 1 child up to 11
Placements were made initially to be short term but then drifted into long term
Children came into care without plans for their future or exit strategies if this was appropriate
Providers reported that we had many more emergency placements than other authorities What issues lead us to ART !
4. What we have achieved Reduced unit costs
Maximised in house provision
Improved placement finding and placement stability
Multi agency input to decision making
Source of expertise and information
Reduced and managed emergency admission and placements
Increased use of family based care
Improved relationships with key partners
Improved relationships with Providers leading to better market management
Improved financial management and savings on spend of OOB budget
Development of management information and reporting
Reduction in bureaucracy within LA
5. What ART do ?
7. Roles within the ART Resource Finding
Support and Placement Services
Placement Management
Virtual Team
Procurement and Contract Management
Management Information
Finance Management
8. Resource Finding
Family Support and Placement Services
Locality Locality Services
Children in Need Team DCT /On edge of care
Childrens Social Care LAC
Alternative Solutions
9. Placement Management Referrals
Challenge
Virtual Group
Resource Options
Track placements
Manage drift
10. Virtual Team Health, Education and Social Care Reps plus others
Decide needs for the Child or YP
Take responsibility (they know about the child)
Know in enough time to partake in decision making
Work in association with ;
Pre Accommodation meetings
Joint Purchasing Panel
Resource Allocation Panel
11. Procurement and Contract Management Tenders
Framework Agreements
Individual Placement Agreements
Contract Management
Reviews - Placement Management
Includes placement drift - Fee Negotiation/Agreement
Market management - End date management
12. Management Information Activity information up to date as of 5pm
Overview of all placements
Weekly/Monthly/Annual activity reports
Monthly finance reports /Budget overview
Feed in to Children Social Care management group
Information and advice centre
13. Finance Management Finance Management
-All invoice payments IFA, Residential ,SLAs ,Schools In House Foster Care payments
(informs contracts /controls spend)
Monthly reporting on budget status;
SEN
Out of Borough
14. Difficulties Encountered
Partnership working with Health and Education
Lack of Foster Carers in Bournemouth
Emergency placements
Integrating new services and expansion
Commissioning sporadic and reactionary
15. The Future Management of Short Notice placements
Full Review of new service i.e Family Support Brokerage/In house foster care payment
Whole picture view of children and families receiving services
Better identify children on the edge of care
Budget management budgets may move to ART
SEN Placements /Health placements or services
Partnership working with Health