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Strategic Collaborative Sourcing

Strategic Collaborative Sourcing. Using the Power of the Web to Collaborate on Procurement. Presentation at the 91 st Annual NAEP Conference Maggie Camstra, Purchasing Manager, South West Texas Junior College George Kuzma, Business Manager Manhattan College.

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Strategic Collaborative Sourcing

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  1. Strategic Collaborative Sourcing Using the Power of the Web to Collaborate on Procurement Presentation at the 91st Annual NAEP Conference Maggie Camstra, Purchasing Manager, South West Texas Junior College George Kuzma, Business Manager Manhattan College

  2. Strategic Collaborative Sourcing • Background on Collaborative Procurement • Early 2009 -- Manhattan contracts with Unimarket, launches design process on Collaborative RFx • Late 2009 – UNSH contracts with Unimarket, becomes major design partner in RFx • March, 2010 – first release introduced at annual NAEP by USNH • 2011-2012 – RFx now being deployed by customers • This presentation reports on results from two customers, Manhattan College and Central Ohio Technical College

  3. Background on COTC • Contracted with Unimarket for eSourcing (RFx), June, 2011 • Configured and live within 4 weeks • Trained procurement department buyers • Launched first collaborative bids (internal collaboration) • Worked with OACC to launch first external collaborative bid (Energy management) • Intend to add eProcurement modules in July, 2012 • Public four campus operation with 5,000 students • Active bid management requirements • Leverage State of Ohio, E&I, IUCPG contracts among others • Need to bid own projects • Want to collaborate with others • Member of 23 institution OACC

  4. Background on Manhattan College • Contracted with Unimarket for eProcurement and eSourcing, March, 2009 • Integrated to Banner • Over 150 end users, approvers • Active user of RFQ functionality (rapid quotes) • Active initiator of Collaborative RFx events • Private college located in New York City • 3200 students • Active bid event setting • Leverage E&I and contracts established through consortium • Bids own projects • Collaborates with others • Member of Lower Hudson Catholic Consortium (10 institutions)

  5. Selected Features that Boost Collaboration Task tab provides alerts for sourcing activity and communications User Dashboard supplies up-to-date status on all sourcing activity

  6. Selected Features that Boost Collaboration Timely Notifications

  7. Selected Features that Boost Collaboration Ability to accommodate multiple bid event types

  8. Selected Features that Boost Collaboration Ability add internal and external collaborators

  9. Selected Features that Boost Collaboration Ability for collaborators to add unique specifications and scorecard criteria

  10. Selected Features that Boost Collaboration Online forums facilitate immediate communications between collaborators, evaluation teams, bidders, etc.

  11. Collaborative Experiences at COTC • Internal • Campus Salting • Future Plans • Athletic supplies • Allied health supplies • Promotional supplies • Construction bids • IT Supplies • External • Energy Management • Future Possibilities • One Card • IT Shared Services • Benefits • Outsourced Custodial Services

  12. Internal Collaboration at COTC

  13. External Collaboration in the OACC

  14. Collaborative Experiences at Manhattan Frequent User of Unimarket’s RFQ (Rapid Quote) Feature

  15. Active RFQ Setting at Manhattan

  16. Collaborative Experiences at Manhattan • Campus salt treatment • Locker removal/replacement • MicroSoft Office Licenses • Mattresses Growing User of Unimarket’s RFx Feature

  17. RFx Experience at Manhattan

  18. Benefits • End-to-end process efficiencies through the Web • Links in evaluation team -- time saver for them, time saver for Procurement office • Brings multi-campus “same” bid needs together • No need to wrestle over specifications when collaborating • Pools purchasing demand when externally collaborating – lowering unit pricing for all • Do not have to be a Unimarket customer to participate in bid events

  19. Lessons Learned • Suppliers may resist “revised” sourcing method • End user departments may resist as well! • Not all bidders are technically savvy • Achieving external collaboration still takes effort , communications • Take the time to set up standard evaluation criteria used on all bid events

  20. Invitation to Participate in a Live RFx The presenters will discuss a live RFx opportunity during the presentation that attendees can consider joining as collaborators.

  21. Questions and Answers • Thank you!

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