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Post-Award Basics: The Essentials

Post-Award Basics: The Essentials. Lisa N. Rulney Assistant Dean, Finance & Administration College of Engineering University of Arizona. Session Outline Award Review Post-Award Meeting A-21 and A-110 Prior Approvals Account Review Award Close out.

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Post-Award Basics: The Essentials

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  1. Post-Award Basics:The Essentials Lisa N. Rulney Assistant Dean, Finance & Administration College of Engineering University of Arizona

  2. Session Outline • Award Review • Post-Award Meeting • A-21 and A-110 • Prior Approvals • Account Review • Award Close out

  3. Congratulations you just received an award! First task, Award Review • Grant or Contract • Start and End Dates • Award amount • Cost Reimbursement or Fixed Price • Terms and Conditions

  4. The money does not spend itself… • Second task, Post-Award Meeting

  5. It is time to spend the money, what are the rules? • Circular A-21 • Cost Principles for Educational Institutions • Circular A-110 • Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations

  6. Want more than the basics on A-21 and A-110? Monday 4pm A Bird’s Eye View of the Circulars

  7. When to call the sponsor? Prior Approvals Needed: • Adding sub-contract • Changing PI • Significant Changes in Scope, Budget, Effort

  8. Best Practices for Account Review • Initiate purchases • Review and approve financial transactions • Use financial reports to monitor expenditures • Reconcile accounts on a monthly basis • Coordinate resolution of issues regarding financial transactions • Monitor/Audit expenditures

  9. More than the basics on Cost Allocation: Monday 2:30 ABC’s of Cost Allocation Tuesday 9:45 Allocation of Costs

  10. More than the basics on Cost Transfers: Tuesday 1:30 Cost Transfers More than the basics on Subrecipient Monitoring: Tuesday 8:15 Subrecipient Monitoring Tuesday 11 Subrecipient Monitoring & Invoice Review

  11. More than the basics on Cost Share: Monday 2:30 Cost Share “Let’s Do This Together” Monday 4pm Is Cost Share Good or Bad?

  12. We finally made it to the finish line! Award Close Out Procedures • Final Financial Report • Final Technical Report • Invention Disclosures, etc

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