Finding out about the preservation of e-journals: an overview of the PEPRS project

1. Finding out about the preservation of e-journals: an overview of the PEPRS project Fred Guy, EDINA, University of Edinburgh UKSG Conference 2011, 4th – 6th April 2011, Harrogate, Yorkshire

2. http://www.flickr.com/photos/sinclairlibrary/769777273/sizes/z/in/photostream/http://www.flickr.com/photos/sinclairlibrary/769777273/sizes/z/in/photostream/

3. Computer room in London School of Economics1981 http://www.flickr.com/photos/lselibrary/4401344940/sizes/o/in/photostream/

4. Statistics related to e-journals 23% 3 RIN. E-only scholarly journals: overcoming the barriers. November 2010.

5. Print – key aspects • Once purchased is owned by the library and can be retained, transferred to remote store or disposed of when library determines this • Library can check if other libraries hold the material and it can be consulted on the premises or be available via Inter-Library loan • Likely that it will be available in a national library via legal deposit legislation (goes back to 17th century in UK)

6. E-journals: key aspects • Libraries are licensed for usage – do not host the material • Control lies with the publisher rather than with the subscriber • Publishers are not a constant in the life of a journal– titles are often transferred between publishers • Publishers may decide that they do not want to host back material • Legislation for legal deposit is not yet in place in UK and many other countries

7. Why a Preservation Registry? Many schemes emerging to meet challenge But who is doing what? How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access? JISC commissioned a scoping study for an e-journals preservation registry the idea had been mentioned in the literature 7

8. Scoping Study for a Registry

9. Scoping Study Report Precedes PEPRS Rightscom / Loughborough University, 2007 Confirmed expressed need among libraries and policy makers Warned of potential burden on digital preservation agencies Recommended: an e-journals preservation registry should be built UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) get involved SUNCAT is hosted and managed at EDINA 9

10. PROJECT DETAILS Phase 1 funded by JISC (Preservation Programme) from August 2008 – July 2010 EDINA, University of Edinburgh, grant recipient Project partner – ISSN International Centre, Paris Evaluation carried out by Charles Beagrie Limited for the JISC in February 2010

11. Digital Preservation Agencies in the Pilot * Two 3rd Party Organisations CLOCKSS (Controlled Lots Of Copies Keeps Stuff Safe) Portico * Two National Libraries (c.f. legal deposit) British Library (BL)British Library e-Journal Digital Archive Koninklijke Bibliotheek (KB e-Depot)KB, National Library of the Netherlands * One library cooperative UK LOCKSS (Lots Of Copies Keeps Stuff Safe) Alliance 11

12. The Agencies - LOCKSS • LOCKSS (Lots of Copies Keep Stuff Safe), based at Stanford University Libraries, is an international community initiative that provides libraries with digital preservation tools and support so that they can easily and inexpensively collect and preserve their own copies of authorized e-content.

13. The Agencies - CLOCKSS • CLOCKSS (Controlled LOCKSS) is a not for profit joint venture between the world’s leading scholarly publishers and research libraries whose mission is to build a sustainable, geographically distributed dark archive with which to ensure the long-term survival of Web-based scholarly publications for the benefit of the greater global research community.

14. The Agencies - Portico • Portico provides libraries and publishers with a reliable, cost-effective solution to one of the most critical challenges facing the scholarly community today—ensuring that the electronic resources you rely on everyday will be accessible to future researchers, scholars, and students.

15. The Agencies – e-Depot • The e-Depot is a digital archiving environment that ensures long-term access to digital objects. • e-Depot is based at the Koninklijke Bibliotheek in The Hague

16. The Agencies – British Library • The BL preserves digital content that is collected but also material that is created, such as digitised collections. The store is an important component for forthcoming e-Legal Deposit.

17. What is in the vaults? http://www.flickr.com/photos/wka/4283285201/ http://www.flickr.com/photos/mcfull/421644442/sizes/s/in/photostream/

18. Agency metadata Agency metadata Agency metadata PEPRS Agency metadata Agency metadata http://www.flickr.com/photos/akeeh/4300472592/sizes/z/in/photostream/

19. Creating the PEPRS database Agency data ISSNs ISSN Register PEPRS ISSN-L + p-ISSN & e-ISSN Register metadata Agency metadata

20. Open Source components used in PEPRS

21. Beta service demonstration • Beta service

34. PEPRS Phase 2 Funding provided from August 2010 – July 2012 Beta service – end of April 2011 www.peprs.org/ Full service –2012 Involve international users in testing 34

35. Forthcoming functionality in 2011 • Browsing • Advanced searching features • Machine to machine (for comparison work) and for OpenURL operations

36. PEPRS Phase 2: key stages

37. ISSN issues • ISSNs missing in some agency records and some not in ISSN Register • Some duplicate records • Some p-ISSNs used as e-ISSNs • Some p-ISSNs linked via a common ISSN-L to a number of e-ISSNs but which one is correct? • Some were incorrect

38. Holdings information - variation

39. Terms used by preservation agencies

40. Involvement with international initiatives • Print Archives Program of the Center for Research Libraries – “CRL is working with consortial partners to plan a prototype print archives framework to link existing print archiving efforts. has developed a searchable Print Archives Registry of information about print-archiving initiatives, including: • Projects • Serial Holdings. • HATHITrust – “….is committed to preserving the intellectual content and in many cases the exact appearance and layout of materials digitized for deposit. HathiTrust stores and preserves metadata detailing the sequence of files for the digital object”.

41. PEPRS: Further information and Contact details Project website http://edina.ac.uk/projects/peprs/index.html Beta service – to be available by 29th April http://www.peprs.org/ Fred Guy, EDINA, University of Edinburgh f.guy@ed.ac.uk