DMHRSi ORGANIZATIONS LCA DATA ELEMENTS, ERRORS AND REPORTING

1. DMHRSi ORGANIZATIONSLCA DATA ELEMENTS, ERRORS AND REPORTING Presented by Jeanie McCleary 27 July 2010

2. Understanding Organization Data Elements • Creating Local Organizations • Verifying Organization Data • Exercise

3. -- From – this date is the start date of the organization – employees cannot be assigned before the organization start date -- Location – UIC of organization – must be populated so that it can populate on the employee’s HR record -- HR organization – must be checked in order for HR to assign personnel to organization -- Project Expenditure/Event Organization – must be checked or employees assigned to the organization can’t charge hours

4. -- UIC/PAS – must always be populated with the UIC of the organization -- Most common problem associated with this data element: Issue- site is creating a local organization and puts W0EEAALO in the UIC field How MEPRS is affected - the EAS Interface file will error out because the data in the UIC field is to long

5. -- Click on “Others” and “Army LCA Codes” -- These data elements are a big part of your EAS Interface file -- The data elements for all non-available time is pulled from here -- The data elements for the assigned FTEs is pulled from here -- The data elements for loaned time is pulled from here when someone assigned to this project charges time to another project

6. Army LCA Codes contain the following: - CCNUM - Start Date - End Date - Classification - DMIS ID - Parent DMIS ID - Organization Long Title - FCC - Service PEC - APC(Department Code) - Loaned Time FCC

7. Manpower creates a local organization: • When a new workcenter has been approved on a future TDA with authorizations/requirements • For students where the assigned FTE must go to the student code for MEPRS • So that we only capture the patient care personnel, local organizations are created for WTU patient care personnel • Manpower DOES NOT create a local organization when: • MEPRS wants the timecards to flow to a specific person • MEPRS wants to separate the personnel assigned to the TDA paragraph • MEPRS wants to manipulate the source data

8. Using DMHRSi Discoverer Viewer, run the Army LCA Organization report - Go to the DMHRSi web page - Before you enter your user name and password, click on Discoverer Viewer located at the bottom of the page - Log into Discoverer Viewer using your DMHRSi user name and password Army LCA Manager –Continue-select “Army LCA Organizations”-Enter “Parent DMIS ID” and CCNUM

9. Run the Army LCA Organizations report for your facility, all years • Export it to Excel • Verify that your current organizations in DMHRSi only have one open set of LCA data elements • As a class, we will review one site’s report discuss the data