PROJECT MILESTONES & MANAGEMENT

1. Project Milestones & ManagementImplementing Criminal Justice Technologies in the 21st Century SeminarJohn Dough – PresenterCenter for Society, Law and JusticeUniversity of New Orleans

2. Project Plan Vision Mission Goals Governance Strategic Plan PROJECT MILESTONES & MANAGEMENT How do you determine & set project milestones? Stakeholders

3. Good CIO Project Oversight Grand Strategy • Key Responsibilities • Determines project milestones & scope • Documents through written project plan • Tracks project management • Uses “reality-based” planning • Incorporates change management • Manages risks • Provides quality assurance • Asks the tough questions

4. From Strategic Plan To Project Plan • Build on project plan time lines • Include strategies to define scope • Strategic Planning Model • …IACP, SEARCH, Ad Hoc ? • Adopting Technologies • …Emerging, Current, Twilight, Sunset ? • Plan of Attack • …Full Frontal Assault, LimitedStrategy/Objectives ? • Governance • …Centralized, Collaboration, None ? • Funding • …Existing vs. New Sources ? • 3. Set Project Milestones

5. From Project Plan To Work Plan • Project Plan • Includes Work Plan • Constraints, Assumptions, Risks, Issues • Project Scope and Strategies • Defines Project Milestones • Status Reporting Approach • Quality Assurance • Change Control • Project Organization, Roles and Responsibilities • Work Plan • Project Resources, Tasks and Schedule • Uses Work Breakdown Structure (WBS)

6. What is a project milestone? • Milestones • Build out of planning tasks • “Chunks” project scope into smaller pieces • Sets clear unambiguous targets of what by when • Results in key deliverables • Provides structure for phases • Each task broken down into work breakdown structure • Milestones vs. Millstones • Do you extend schedule ? • Do you drop features ?

7. Review: Overview of Planning Process Strategic Plan- Criminal Justice Integration can consist of various ProjectPlans one of which could be ProjectPlan - Court Integration with Law Enforcement which consists of various Tasks one of which would be Deploying M.O.U (task) with Milestones – M.O.U signed Jan 1, 2003

8. Class Activity

9. The Forwards Calendar Technique • Uses Logical Planning • Prepare – Plan – Organize – Execute • Identifies earliest start date • and • latest finish date

10. The Backwards Calendar Technique • Uses Outcome-based Approach • Works from last event to each preceding event • Identifies latest end date • Begins with Finish Date • Planning goes backward • Emphasizes change management and roll-out • Ensures end tasks not ignored

11. Exercise Oversight • 3 Parts to Oversight: • Scheduling • Monitoring • Control • Allow time for errors – provide for “slack.” • Don’t make the mistake of thinking: • “If nothing goes wrong, this will take…”

12. Maintaining Project Control • Tips for Tracking: • Monitor on regular basis • Include all stakeholders in monitoring • Plan general alternatives for each risk • Take corrective action when needed • Make changes early rather than late • Consider scope, feature and design • Freezing milestones is key