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Pay And Progress*

Learn about payroll procedures, time tracking, and employee compensation at Austin College. Stay informed about pay dates, deductions, and leave reporting for non-exempt and exempt positions.

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Pay And Progress*

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  1. Pay And Progress* • Non-exempt positions • Timesheets • Nonexempt employees located on Intranet • Exempt employees (Non-faculty) on Intranet • Pay Dates • Pay Deductions *Always refer to the Operational Guide for additional information and/or conditions.

  2. Nonexempt Positions* • The Fair Labor Standards Act (FLSA)* requires that employees in nonexempt positions complete a Time Record for each pay period, be paid at least the minimum wage, and paid for time worked in excess of forty hours per week. • Time worked in excess of forty hours during our seven day work week (Saturday through Friday) is overtime and will be paid at time and one-half of the normal pay rate. • Compensatory time can only be taken during the current work week and cannot be banked.

  3. Nonexempt Positions* • Austin College pays most nonexempt positions on a salaried basis. The hourly rate is annualized and is paid semi-monthly. This creates a level paycheck throughout the year. • However, adjustments to your semi-monthly check will be made for overtime or time off without pay. • Some nonexempt positions are paid strictly on an hourly basis.

  4. Non-exempt Timesheet • Due in the Payroll Office on the 5th and 20th. • Payroll for the 15th is for the period 1st-15th. • Payroll for the end of the month is the 16th –end of the month. • Adjustments on timesheets received after those dates may not be reflected until the next pay day.

  5. Exempt Employee Time Off Report • Exempt employees (non-faculty) turn in time not worked during the month e.g. vacation or sick leave. • If no sick leave or vacation has been taken, a record indicating no time off is still required. • Report is due 7 working days prior to the end of the month. Report covers the total month; unforeseen usage during the last 7 days of the month will be adjusted on the next pay period.

  6. Pay Dates* • Exempt employees will be paid on the last business day of each month. • Nonexempt employees are paid twice a month, the 15th and last day of the month. • Should the 15th or the last day of the month fall on the weekend or holiday then employees will be paid the preceding business day. • End of the month pay day in December is the last day on campus. From Webhopperyou can do the following: • See and print your pay advices • Employee Profile, Pay Advices. • Elect to have your W-2 delivered to your webhopper • Employee Profile, W-2 Electronic Consent. *Always refer to the Operational Guide for additional information and/or conditions.

  7. Pay Deductions • Required by law • Federal withholding • Social Security and Medicare Tax • Authorized by employee • Credit Union or bank • Supplemental Retirement Account • Medical Reimbursement • Insurance premiums

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