1 / 30

Hall Treasury Training

Hall Treasury Training. August 2012. Agenda. How does this work? What is a FOAPAL ? Where do I get the money? How do I spend money? How do I budget? Website Info Questions?. Structure of Hall Finances. Structure. What is a Foapal ?. Where does the money come from?.

sybill-carroll
Download Presentation

Hall Treasury Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Hall Treasury Training August 2012

  2. Agenda • How does this work? • What is a FOAPAL? • Where do I get the money? • How do I spend money? • How do I budget? • Website Info • Questions?

  3. Structure of Hall Finances

  4. Structure

  5. What is a Foapal?

  6. Where does the money come from?

  7. Hall Council finances

  8. Hall Funds / Rector

  9. Funding Opportunities for Residence Hall Governments • Concession stands • Hall sportswear or apparel sales • Hall fund raising activities • Hall tax • In Hall food sales programs • Ticket sales for events • Co-sponsoring programs with other residence halls • Donations or Mass offertories • Grill and other equipment rentals

  10. Funding Opportunities from Student Government & student groups Hall Presidents’ Council Student Government (COR) Collaboration funds (to be used with a club cosponsor). Allocations are $500-$3000 The Shirt Charity fund for medical expenses The Rector fund (ticket purchases, trips, etc.) • Hall Presidents’ Council Signature Event funding • Hall Presidents’ Council awards program • Hall Presidents’ Council incentives • Community Enhancement Funds JPW JPW reimbursements

  11. Funding Opportunities from Student Activities & Student Affairs • Creative Social Programming $1500 from Student Affairs w/ Asst. Rector approval • Dance Funding $2,000 for two or more dances. Full funding is given if behavior expectations are met • First Year Orientation $500 or $600 (depending on hall size) if behavior expectations are met • Dollars for Creative Entertainment event funding • SAO ushering / staffing fundraising opportunities • Co-sponsoring a late night / weekend program event with the SAO during “First Week” • Non-Social Programming, Educational Funding $1500 from Student Affairs w/ Asst. Rector approval through the Student Activities Programming

  12. Funding Opportunities from Student Activities & Housing • Office of Student Affairs program for capital equipment purchases – Community Enhancement Funds (with HPC) • Office of Student Affairs Discernment Dinners

  13. Funding Opportunities from ND departments • Campus Ministry: Hall Retreats • Center for Social Concerns service trips • Catering by Design: food pickup in bulk for retreats • Co-sponsorships with the different departments, centers and institutes • Incentive contests from other areas such as Office of Sustainability Recyclemania

  14. How Can I spend the money?

  15. How to spend from your hall account (FOAPAL) Student Union Treasurer’s Office, located in the Club Resource Center, 314 C LaFortune On Campus • Direct charges • Transfers between FOAPALs • Petty Cash • Event Cash Advance • Student / Staff PAF – Payment for Services Form Additionally, residents and staff can be reimbursed by • Travel and Expense forms –travelND – electronic reimbursement Off Campus • Check requisitions to vendor • Non Staff PAF (payment for services) • Purchase Orders • Credit memos to Martins and GFS • Direct billing from selected vendors • Procards • Payment directly by the SUTO • JP Morgan Chase Visa Card (rectors – used for travel)

  16. Direct Charges on Campus Student Activities / Student Businesses Food Services a la Descartes Bake Shop Burger King Café Commons Café De'Grasta Café Poche Catering by Design Concessions Crossings Decio Commons Greenfields Huddle Mart Irish Ink Kitz Kafe Legends North Food Court Reckers S'Barro South Food Market Starbucks Subway Vending Services Waddicks Warren Grill SAO/ LaFortune Student Ctr • Address Labels • Box Office (tickets, stamps, photos) • Cake Service • Equipment Rental • Irish Garden (student business) • Student Shop ND (student business) Student Union Treasurer's Office • Ad Sales for Booklets • Registration Fees for Events

  17. Direct Charges – On Campus Event Services Venue Rentals Dining Halls: North and South Golf Courses - Burke and Warren Jordan Hall of Science Joyce Center Fieldhouse Joyce Center Ice Rink Knights of Columbus Morris Inn ND Conference Center ND Food Service: Oak Room, Reckers Hospitality, Café DeGrasta, Greenfields Purcell Pavilion at Joyce Center Rockne Memorial Gym Rolf Aquatic Center Rolfs Recreation Center Sacred Heart Parish Center • Agency ND • Anthony Travel • Athletic Dept Ticket Office • Copy Shop in Arts and Letters • DeBartolo Performing Arts Ticket Office • Domer Dollars • Electrical Shop • FedEx Kinkos • General Services • Hammes Bookstore at Eck Center • Landscaping Services • Morris Inn • NDSP Staffing • Preventive Maintenance • RecSports Team Registration • Rent - a- Bit / Ed Media • Sign Shop • St. Michael's Laundry • Transportation Services • University Hairstylists / Barber

  18. Budgeting INFo

  19. WebsiteS for Treasurers

  20. Financial Management Board

  21. SAO Website: sao.nd.edu/halls

  22. notes

  23. notes

More Related