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Theme 2: Working smarter

Theme 2: Working smarter. Topic 14: Using the right package for the job. Chapter 4.1. Page 203 – 221 Introduction to Access. What is a database?. A collection of facts or data regarding a specific topic Details of a CD collection Details concerning clients

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Theme 2: Working smarter

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  1. Theme 2: Working smarter Topic 14: Using the right package for the job. Chapter 4.1. Page 203 – 221 Introduction to Access

  2. What is a database? • A collection of facts or data regarding a specific topic • Details of a CD collection • Details concerning clients • To obtain information manually is ineffective • Data can stored electronically.

  3. Electronic database • Microsoft Access is a program that enable s you • Store data electronically • Manipulate and change data • Process data into information Sorting, editing and adding of data To summarise data and display only certain data

  4. Database concepts and terms FIELD RECORD TABLE

  5. How to use Access • Start; Programs; Microsoft Access

  6. Explore 1 Page 205 Activity Do Activity 1 First encounter: Demonstration

  7. Components

  8. Tables

  9. Navigate through a table

  10. Queries

  11. Queries

  12. Forms

  13. Reports

  14. Understand? 2 Page 209 Activity Do activity 2 Basic terminology

  15. Explore 3 Page 209 Activity More about tables Changing the appearance of a table Do Activity 3

  16. Explore 4,5 P 210, 211 Activity Do Activity 4 Do Activity 5

  17. Answers activity 5 • 2 Afro Pop CDs • He likes Jamie Cullum 3. 4. R200.00. (Hint: Sort the ReplacementValues in Descending order, then the most expensive CD will be displayed at the top of the table.) 5.

  18. Change and print a table Demonstration (Use the CD-database)

  19. Try yourself 6 Page 212 Activity Do activity 6

  20. Create a table • Determine which fields each record must consist of? • Determine the data type of each field

  21. Data types

  22. What is the data type of the following fields?

  23. Primary keys • A field which identifies each record with a unique value • ID number, Autonumber • Cannot be the name or surname • Ensure that there are not duplicate records in a database. • Is indicated by a small key.

  24. Different views of a table • Datasheet View

  25. Different views • Design View

  26. Explore, Understand? 7,8 P 214, 215 Activity Do activity 7 Do activity 8

  27. Answers activity 8 • 8.1 One • 8.2 Number • 8.3 M • 8.4 15 • 8.5 30 • 8.6 Number

  28. Try yourself Activity Do activity 9 Do activity 10 Do activity 11 Do activity 12 Do activity 13

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