Sector Hampton Roads 2006 PREP Exercise After Action Report & Lessons Learned

1. Sector Hampton Roads2006 PREP ExerciseAfter Action Report & Lessons Learned Regional Response Team II/III FOSC Meeting Edison, NJ LT Matt Colmer January 23, 2007

2. General Description • Gov’t-led exercise – MAERSK Line, Limited as Industry Partner • Simulated worse case discharge – 5,000 bbls of diesel fuel marine on Elizabeth River • Over 100 participants representing 14 agencies & organizations • STARTEX: Approximately 14 hrs after incident • ENDEX: Development and approval of IAP for next operational period • TSA Building in Norfolk; STA Portsmouth – boom deployment LT Matt Colmer January 23, 2007

3. Support Data – Training • ICS 341 – Incident Response Planning Workshop • ICS 320 – Incident Management Team Training • ICS 300 – Intermediate ICS • Risk Communications and Joint Information Center Training • Finance Training LT Matt Colmer January 23, 2007

4. Objectives • Validate incident objectives in the Oil Spill Annex • Safety • Maximize Environmental Protection • Facilitate Maritime Commerce • Cleanup Environment • Identify and test the adequacy of the Incident Command Post • Demonstrate the ability to work within NIMS/ICS • Develop an IAP • Develop a Vessel Management Plan LT Matt Colmer January 23, 2007

5. Objectives • Develop a Salvage Plan • Establish a Joint Information Center & provide interface between the unified command, media, and public • Activate an incident specific Region III Regional Response Team teleconference • Deploy and demonstrate the operational readiness of the contents of a USCG Sector Pollution Response Trailer LT Matt Colmer January 23, 2007

6. Major Lessons Learned/*Best Practices • Geographic Response Plan (GRP) • Generic Communication Plan • Sector Equipment Deployment • Incident Command System (ICS) Forms • Incident Command Post (ICP) • Interagency Communication and Coordination * • Joint Information Center LT Matt Colmer January 23, 2007

7. Major Lessons Learned Major Lessons Learned/*Best Practices • Salvage Plan • Contact Numbers in ACP • Vessel Management • Resource Ordering Process • Intelligence Officer * • Incident Command Organizational Structure * • ICS Training and Qualifications LT Matt Colmer January 23, 2007

8. Geographic Response Plan • Observation • Lack of Geographic Response Plans, i.e., booming strategies for ESI • Lessons Learned • Pre-identified strategies would have allowed for more proactive versus reactive posture • Recommendations • Develop working group w/in Area Committee to develop strategies • Local, State and Federal stakeholders involved • Verification by an OSRO LT Matt Colmer January 23, 2007

9. Generic Communications Plan • Observation • Job Aid to assist in development of Comms Plan not readily available • Lesson Learned • Pre-designated list of frequencies would have hastened creating of comms plan • Recommendations • Insert comms plan from exercise into ACP • Reference ICS Publication 223-5, Communications Unit Position Manual in ACP LT Matt Colmer January 23, 2007

10. Sector Equipment Deployment • Observations • Training on booming strategies, concepts, etc. • Deployment of boom from pollution response trailers • Lessons Learned • Knowledge gained on boom deployment • Discrepancies revealed • Recommendations • New, more comprehensive inventory list needed • Shortfalls and discrepancies need to be addressed • Review & modify current comprehensive plan for Response Trailers LT Matt Colmer January 23, 2007

11. ICS Forms • Observations • Different ICS forms used among the players • Some confusions as to what forms • Lesson Learned • Standardized set of form needs to be used • Recommendation • Incorporate CG ICS forms into ACP LT Matt Colmer January 23, 2007

12. Incident Command Post • Observations • TSA Building too small for Type I or II incident • Adequate for exercise purposes • List of potential ICPs not in ACP • Lesson Learned • Pre-identified ICPs need to be included • Recommendation • Develop ICP recommendations & potential locations for Type I – Type V incidents • Reference Sample ICP Checklist and ICP Moving Plan LT Matt Colmer January 23, 2007

13. Interagency Communications & Coordination – Best Practice • Observation • Interagency communication & coordination efficient & effective • Lessons Learned • Enhanced realism • Presented opportunity for pre-incident collaboration • Myriad of responders formed synergy in Unified Command • Recommendations • Continue active participation in Area Committee • Seek all possible opportunities to participate in multi-agency full scale exercises LT Matt Colmer January 23, 2007

14. Joint Information Center • Observations • JIC space too small • JIC needed more training/experience in incident risk communications • Lesson Learned • Adequately staffed, trained and experienced JIC • Recommendations • Develop Media Plan Annex • Maintain PIO go-kits LT Matt Colmer January 23, 2007

15. Salvage Plan • Observations • Section 3650 details Salvage needs • No sample Salvage Plan available in ACP • Lesson Learned • Well-developed salvage/lightering plan developed by using the ACP • Recommendations • Insert Salvage Plan from exercise • Include other real incident Salvage Plans as references (e.g., Athos I) LT Matt Colmer January 23, 2007

16. Contacts in ACP • Observations • Outdated contacts in ACP • Too much time spend tracking down names • Lesson Learned • Contacts lists need to be updated prior to any exercise (and certainly any incident) • Recommendations • Update contacts • Ensure method for annual updates LT Matt Colmer January 23, 2007

17. Vessel Management • Observations • WWM Branch, MTS Recovery Unit • Duplication of effort – two Vessel Management Plans • No coordination of effort • Lesson Learned • Roles and responsibilities need to be clearly defined • Recommendations • Update ACP w/ Vessel Mgmt/MTSRU responsibilities • Training/familiarization needed LT Matt Colmer January 23, 2007

18. Resource Ordering Process • Observation • Time delay in development • Lessons Learned • Quickly identify clear, comprehensive resource ordering process • Work w/ Planning, Operations to ensure all resources are properly ordered and tracked • Recommendations • Develop a clear and comprehensive resource ordering process; inclusion in ACP • Ensure Finance/Admin, Logistics, RUL understand and agree on the process prior to implementation LT Matt Colmer January 23, 2007

19. Intelligence Officer – Best Practice • Observations • INTO great benefit to both Planning & Operations Sections • Provided field updates to the Situation Unit Leader of events happening outside the scope of the response organization • Provided info to field personnel on potential threats • Lesson Learned • Greatly improved Incident Command structure’s ability • Recommendation • Add information on the Intelligence Officer’s function in the Oil Spill Annex of their Area contingency plan LT Matt Colmer January 23, 2007

20. Incident Command Organization – Best Practice • Observations • ICS 207 created ahead of time • Allowed for quick work on response objectives • Lessons Learned • Sample organization structure needed to more prevalent in ACP • Better prepared, more focused training • Recommendation • Create draft ICS 207 for each incident annex; seek insight from Area Committee members LT Matt Colmer January 23, 2007

21. ICS Training & Qualifications • Observations • Apparent training needed on • Specific positions • ICS form use • Interactions between Units, Sections • Lesson Learned • NIMS ICS knowledge crucial to effective management • Recommendations • CG HQ should develop training and qualification criteria for ICS supervisory roles • Identify & include in ACP sources of or basic, intermediate, advanced, positions specific courses LT Matt Colmer January 23, 2007