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Portal Extreme

Portal Extreme. Presentation November 10, 2008. Overview. Portals Use Cases Site Navigation http://pm440.pbwiki.com/PM440+Intranet+Group Management Guide. Our Team. Team Dynamics. Roles Assigned weekly Meetings Skype for audio, chat Google – backup chat

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Portal Extreme

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  1. Portal Extreme Presentation November 10, 2008

  2. Overview • Portals • Use Cases • Site Navigation • http://pm440.pbwiki.com/PM440+Intranet+Group • Management Guide

  3. Our Team

  4. Team Dynamics • Roles • Assigned weekly • Meetings • Skype for audio, chat • Google – backup chat • Google Docs, Acrobat Connect for Document sharing • Repository • PB Wiki

  5. Lessons Learned • Remote team is realistic, but beneficial to meet in person – loss of physical queues • No PM assignment – positives/negatives • Would have assigned clear deliverables, decide on scoring earlier for deeper review of best of class applications • More advanced work done by all team before meetings

  6. Intranet Portals

  7. Use Cases Similarities

  8. Case 1 • Development Manager for Payroll firm • Seasonal impact on staff • Manages internal (employees) and external (contractors) team • Team resides on and off site • Needs: • Document Management • Access Control • Tool Integration • Customized solution/interface

  9. Case 1 - Solutions

  10. Case 2 • Manager in Hong Kong • Low company information stream • Low collaboration tools in place to communicate with world wide team • No central place to get document

  11. Case 2 - Solutions

  12. Case 3 • System Administrator in Project Management office • Needs a way to manage access/changes in documents for individual groups • No central place for everyone to go to get project updates • Real Time Collaboration for document changes

  13. Case 3 - Solutions

  14. Case 4 • VP of HR • Big corporate experience in smaller shop • Used to paper distribution, but is not feasible in new role • Needs a central spot to manage, distribute, and collect forms for mostly travelling staff

  15. Case 4 - Solutions

  16. Case 5 • VP of Marketing • National team • Hands on Manager who needs immediate conversation tools • Documents are massive – and emailed constantly. Versions are usually out of sequence

  17. Case 5 - Solutions

  18. Best of Class applications • Lotus Domino Suite – • Sametime Chat and Meeting • Quickr team room • Sharepoint/Groove (Microsoft) • Intregrates with Microsoft LiveMeeting, Exchange, Office • Google • Huddle and Zoho also scored well.

  19. Management Guide • Cost • Open Source • Integration • Real Time Collaboration • Easy to Use

  20. Which to use? • If already a Domino or Exchange shop, stay with Domino or SharePoint – best collaboration across existing tools • If looking for cost effective solutions, Google and Zoho offers the best overall set of tools for the value.

  21. Thank you for your Consideration Portal Extreme November 10, 2008

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