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R2: Center of MAAVS Universe Can it core an apple?

R2: Center of MAAVS Universe Can it core an apple? 03:30 pm– 04:00 pm Presenter: Michael Wright (Michael Andrews Audio Visual Services). About us. Established 1987 RentTrace User since 1991 R2 user since 2001 Full service rental and staging company 40 full time employees

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R2: Center of MAAVS Universe Can it core an apple?

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  1. R2: Center of MAAVS Universe Can it core an apple? 03:30 pm– 04:00 pmPresenter:Michael Wright(Michael Andrews Audio Visual Services)

  2. About us • Established 1987 • RentTrace User since 1991 • R2 user since 2001 • Full service rental and staging company • 40 full time employees • One location - NYC

  3. Rent Trace • No labor management in software • Paper work sheet then Excel • Blind to booking status • No export to word • Quotes • Invoices • Po’s • Lots of printers

  4. Our Apple

  5. Our system goals • To have a system shared by all employees • To speak a common language – R2 • To work within one core software • To enter data once and reuse for multiple needs • Maximize equipment (Rental) utilization • Minimize time spent on each order

  6. To have a system shared by all employees • Sales • Anyone can assist any clients with questions or changes

  7. To have a system shared by all employees • Sales • Anyone can assist any clients with questions or changes • Change history

  8. To have a system shared by all employees • Sales • Visibility • Conflicts – Gear • Consistency across all orders for same client • Pricing • Type of gear • Format • Order fill status

  9. To have a system shared by all employees • Operations • Order Prep • Resource • Labor • Sub Rents • Inventory • Maintenance • Traffic

  10. To have a system shared by all employees • Remote Access - VPN • Sales • Create or Change reservation • Operations • Check orders • Plan ahead • Tech Support

  11. To speak a common language – R2 • A tomato is always a tomato • Very specific terms • Base price on gear is always the same • Base price on Labor is always the same • Paper work is consistent • Transparency of system • Standardization of the company process

  12. To work within “one” core software • One document that has all show info • Gear • Labor (Staffing) • Logistics • Shipping • Labor • Pricing • One document to adjust and change • Transparent system

  13. To enter data once and reuse for multiple needs • Reservation becomes.. • Shop order • Labor work order • Shipping information • Job Costing • Order reconciliation • Invoicing • No re-entry of information

  14. Maximize equipment (Rental) utilization • Sales • Accurate Availability • Quick turns • Forecasting

  15. Maximize equipment (Rental) utilization Shop • View resource allocation • Where’s the gear? • Sub • Order • Shelf

  16. Minimize time spent on each order • Volume • Average 30 orders per day • 80% (150 pieces) • 20% (1500 pieces) • Total 9000 pieces per day • Data bases • Copy / Duplicate orders • Easy access to information • History • Contracts from 2002 • Standardized process

  17. The Cherry • Shipping module • Create dispatch tickets • Link contract to carrier or truck • Record piece count • Assign cost to shipment • Reconcile • All shipment for each contract • By vendor by period • By contract

  18. The Cherry • Labor Reconciliation • M&D Orders • E-Invoicing

  19. Thank you

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