Syracuse University Credit Card Program PaymentNet Online Reconciliation Go Live June 4, 2011

1. Syracuse University Credit Card ProgramPaymentNet Online Reconciliation�Go Live� June 4, 2011

2. Benefits of PaymentNet Online Reconciliation Ability to Expense Transactions Within 24 Hours of Credit Card Use More Time to Complete the Monthly Reconciliation Process From Approximately the 4th of the Current Month to the 10th of the Next Month Minimal Data Entry for Cardholders/Designated Preparers Update the Chartstring Fields as Needed Select the Appropriate ACCOUNT CODE Enter the Business Purpose (WHY Not What) Automatic E-Mail Notifications to Cardholders/Designated Preparers and Approvers Transactions to Expense Transactions to Approve Monthly Statement Available Data Will be Downloaded to SU GL Holding File (2 notifications) Full Transaction Detail Downloaded to GL Vendor Name (1st 22 positions) Cardholder Last Name (1st 10 positions) Statement Month and year

3. Logging Into PaymentNet www.paymentnet.com Organization ID: US63378 User ID Pass Phrase

4. Log in screen Open Internet Browser. Enter the following in your address bar: www.paymentnet.com Enter the following on the PaymentNet Login Screen: Organization ID: US63378 User ID: <enter ID> Pass Phrase: orange You will be prompted to change your pass phrase the first time you log in. Click On the left-hand side toolbar of the Welcome Screen, select PaymentNet Open Internet Browser. Enter the following in your address bar: www.paymentnet.com Enter the following on the PaymentNet Login Screen: Organization ID: US63378 User ID: <enter ID> Pass Phrase: orange You will be prompted to change your pass phrase the first time you log in. Click On the left-hand side toolbar of the Welcome Screen, select PaymentNet

5. WELCOME SCREEN

6. Managing Your Transactions Weekly Email Notification (Every Tuesday) to Cardholder/Designated Preparer; CC to Approver to Review/Expense Transactions Reviewing/Expensing Transactions Splitting Transactions Weekly Email Notification (Every Thursday) to Approver; CC to Cardholder/Designated Preparer to Approve Worked Transactions Approving Transactions

7. Email reminder From: postmaster@mail3.paymentnet.com [mailto:postmaster@mail3.paymentnet.com] Sent: Monday, September 28, 2009 11:45 AM To: Diane J DiPino Cc: Suzanne C Herr Subject: PaymentNet(TM) Transactions Available for Review � Syracuse University US63378 USERID XXXX XXXX XXXX 0642 CARDHOLDER NAME � This is your notification to expense the credit card transactions listed below. � Please do NOT respond to this e-mail; it was generated by an automated process. The following transactions have posted to PaymentNet(TM). If you have access to PaymentNet(TM) and you are required to update these transactions, please direct your browser to � https://www.paymentnet.com � Trans ID: 411507 Transaction Date: 09/05/2009 Post Date: 09/08/2009 Transaction Amount: 310.00 Trans Merchant Name: OSU J.GLENN SCHOOL EVENT Trans Merchant City: 614-247-6374 � Trans ID: 412191 Transaction Date: 09/08/2009 Post Date: 09/10/2009 Transaction Amount: 277.40 Trans Merchant Name: U.S. AIRWAYS Trans Merchant City: ATLANTA � Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved. Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved.

8. Reviewing and Expensing Transactions LIST Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved. Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved.

9. Reviewing and Expensing Transactions � Cardholders/Designated Preparer: Select �All transactions� in the drop down menu. Click on a transaction. Compare the transaction details (e.g., amounts) with receipts if available. Review chart string allocations (default chart string will appear) Select appropriate account code. Make any necessary changes. Add complete business purpose to the Transaction Notes field. (not what was charged but why) Check the Reviewed Box if it is not shaded. Click SaveCardholders/Designated Preparer: Select �All transactions� in the drop down menu. Click on a transaction. Compare the transaction details (e.g., amounts) with receipts if available. Review chart string allocations (default chart string will appear) Select appropriate account code. Make any necessary changes. Add complete business purpose to the Transaction Notes field. (not what was charged but why) Check the Reviewed Box if it is not shaded. Click Save

10. Splitting Transactions From the All Transactions screen, click on the transaction. Click, �<Split>� Select the number of splits from the drop-down box. The amount will be divided evenly among all rows. Click on the first �<Edit Row>�. Select any changes to that row�s chart strings. Split by either percentage or dollar amount. Click �<Save Row>�. Two splits-the remaining amount will be automatically added to the other row. Three or more splits-any changes to the first row, whether adding to or subtracting from the amount, will be added to or subtracted from the last row�s amount. Deleting rows-change the number of splits from the drop-down box. Be aware that this will reset your split amount and remove any previous changes. Canceling a split-to cancel an entire split, click �<Undo/Cancel Split>�. Click �<Edit Row>� on any other row and follow Step 5. When finished, click �<Save Split>�.From the All Transactions screen, click on the transaction. Click, �<Split>� Select the number of splits from the drop-down box. The amount will be divided evenly among all rows. Click on the first �<Edit Row>�. Select any changes to that row�s chart strings. Split by either percentage or dollar amount. Click �<Save Row>�. Two splits-the remaining amount will be automatically added to the other row. Three or more splits-any changes to the first row, whether adding to or subtracting from the amount, will be added to or subtracted from the last row�s amount. Deleting rows-change the number of splits from the drop-down box. Be aware that this will reset your split amount and remove any previous changes. Canceling a split-to cancel an entire split, click �<Undo/Cancel Split>�. Click �<Edit Row>� on any other row and follow Step 5. When finished, click �<Save Split>�.

11. Email reminder From: postmaster@mail3.paymentnet.com [mailto:postmaster@mail3.paymentnet.com] Sent: Monday, September 28, 2009 11:45 AM To: Diane J DiPino Cc: Suzanne C Herr Subject: PaymentNet(TM) Transactions Available for Approval � Syracuse University US63378 USERID XXXX XXXX XXXX 0642 CARDHOLDER NAME � This is your notification to approve the credit card transactions listed below. � Please do NOT respond to this e-mail; it was generated by an automated process. The following transactions have posted to PaymentNet(TM). If you have access to PaymentNet(TM) and you are required to update these transactions, please direct your browser to � https://www.paymentnet.com � Trans ID: 411507 Transaction Date: 09/05/2009 Post Date: 09/08/2009 Transaction Amount: 310.00 Trans Merchant Name: OSU J.GLENN SCHOOL EVENT Trans Merchant City: 614-247-6374 � Trans ID: 412191 Transaction Date: 09/08/2009 Post Date: 09/10/2009 Transaction Amount: 277.40 Trans Merchant Name: U.S. AIRWAYS Trans Merchant City: ATLANTA � Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved. Email reminders will be sent weekly to notify cardholder/designated preparer and approver that there are transactions to be reviewed/expensed and approved.

12. Approving Transactions

13. Approving Transactions Approvers: If you are a cardholder you will first see the transactions screen displaying your transactions. To view all transactions that you are responsible for, select �All transactions� in the drop down menu. Click on a transaction. Review the transactions, chart strings and notes field (business purpose). If changes are required, click on the transaction and make the necessary changes. Check the Approved box and click If changes are not needed, check the Approved box. Click Use arrow�s in upper right corner to navigate to next transaction or click on return to transaction list icon. Approvers: If you are a cardholder you will first see the transactions screen displaying your transactions. To view all transactions that you are responsible for, select �All transactions� in the drop down menu. Click on a transaction. Review the transactions, chart strings and notes field (business purpose). If changes are required, click on the transaction and make the necessary changes. Check the Approved box and click If changes are not needed, check the Approved box. Click Use arrow�s in upper right corner to navigate to next transaction or click on return to transaction list icon.

14. Completing the Reconciliation Receive Email Notification �Your Monthly Statement is Available� Verify all Transactions Have Been Expensed Print Out Monthly Reconciliation Report Attach Receipts in Order Cardholder and Supervisor Signatures Submit to Disbursements

15. statement available email -----Original Message----- From: postmaster@mail2.paymentnet.com Sent: Tuesday, April 05, 2011 1:42 AM To: Diane J DiPino Subject: PaymentNet: Your new statement is ready � � The new statement for your account is ready. To view your statement, go to http://www.paymentnet.com. Login and navigate to the statement page through the Electronic Statement and Payment (ESP) link.

16. Reconciliation report Click the �Transaction� dial. Select �Monthly Reconciliation Report�. Select accounting cycle �is equal to � mm/dd/yyyy�. (statement date) Click �Process Criteria�. Proceed with report. Click �create your report in Adobe.pdf format�. Click <refresh>. Monthly Reconciliation report will appear in your available report. Click on report. Click Print. Click the �Transaction� dial. Select �Monthly Reconciliation Report�. Select accounting cycle �is equal to � mm/dd/yyyy�. (statement date) Click �Process Criteria�. Proceed with report. Click �create your report in Adobe.pdf format�. Click <refresh>. Monthly Reconciliation report will appear in your available report. Click on report. Click Print.

17. Selecting the correct statement date

18. Completing the Reconciliation Process Attach the receipts in the order they appear on the Reconciliation Report. Have the cardholder and cardholder�s supervisor sign the report. Submit to Disbursements in such time to allow for audit and release to General Ledger before the statement date month end. Attach the receipts in the order they appear on the Reconciliation Report. Have the cardholder and cardholder�s supervisor sign the report. Submit to Disbursements in such time to allow for audit and release to General Ledger before the statement date month end.

19. Sample Month end email 3 Day Notice This is your notification that in 3 days the current statement month transactions will be pulled from JPMorgan Chase PaymentNet. Please make sure all transactions have been expensed, reviewed and approved by MM/DD/YYYY. (date from monthly statement calendar) Final Notice This is your final notification to expense, review and approve your current statement month transactions. These transactions will be pulled from JPMorgan Chase PaymentNet tonight and will no longer be available to update.

20. Electronic Statement Log on to www.paymentnet.com Viewing Statement Printing Statement

21. WELCOME SCREEN

22. Electronic Statement Open Internet Explorer. Enter the following in the address bar: www.paymentnet.com Sign on On the left-hand side toolbar of the Welcome Screen, select Electronic Statement & Payment �After Logging In, your most recent statement will appear. To view historical statements, select a date from the Billing Date drop-down box. Click Print With Detail > Once the statement is ready, a green arrow will appear in the upper right hand corner of your screen. Click to view report To save the PDF file, click To print the PDF file, click <print>. Open Internet Explorer. Enter the following in the address bar: www.paymentnet.com Sign on On the left-hand side toolbar of the Welcome Screen, select Electronic Statement & Payment �After Logging In, your most recent statement will appear. To view historical statements, select a date from the Billing Date drop-down box. Click Print With Detail > Once the statement is ready, a green arrow will appear in the upper right hand corner of your screen. Click to view report To save the PDF file, click To print the PDF file, click <print>.

23. Questions?

24. Resources Diane DiPino, Manager, Credit Card Program, Office of the Treasurer, 315 443-1957 or djdipino@syr.edu Margaret Miles, Audit Coordinator, 315 443-2161 or mlmiles@syr.edu Kathy Hartelius, Director, Disbursements Processing, 315 443-3148 or kharteli@syr.edu