Guest Portal for Researchers

1. Guest Portal for Researchers UMDNJ Ed Castagna University of Medicine and Dentistry of New Jersey

2. Guest Portal for Researchers UMDNJ • Guest Portal For Researchers • Description of Researchers and their Support Staff within UMDNJ • Coeus as a Computer System Supporting Researcher’s Tracking of Proposals, Awards, Subcontracts… • Problems Supporting Coeus users who are not paid by UMDNJ • Sponsored Accounts (on their way out) • Guess Portal for Researchers (Authentication of Non-Paid UMDNJ Affiliates)

3. Guest Portal for Researchers UMDNJ • Description of Researchers and their Support Staff within UMDNJ • UMDNJ School’s Office of Research – Oversight for Research run within UMDNJ (RWJ, SOM, NJMS…) • All Staff Members are currently paid by UMDNJ • Tracking Proposed and Awarded Research • Researchers • Bring in Research Dollars (Sources of funding within UMDNJ are: State Taxes, Tuition, Research Funding) • Can’t run research on their own, only as members within UMDNJ Research Enterprise.

4. Guest Portal for Researchers UMDNJ • Description of Researchers and their Support Staff within UMDNJ • Researchers (continued) • Sometimes, their faculty appointment may be linked with their awarded research within UMDNJ • Researchers are faculty members within a specific department • Are either paid by UMDNJ or nonpaid by UMDNJ in some cases (Kessler, Howard Hughes…) • Departmental Research Staff • Assist with Creating Proposals. Assist with tracking award dollars. • Either Paid UMDNJ Staff or Paid by the Research.

5. Guest Portal for Researchers UMDNJ • Coeus as a Computer System Supporting Researcher’s Tracking of Proposals, Awards, Subcontracts… • Allows Electronic Submission of Grants to grants.gov • Allows Tracking Proposals waiting for Award. • Allows Tracking Award Notices which represent $$$ coming into UMDNJ. • Allows Reporting to Sponsors, Federal Regulators, Board of Trustees, etc. • Authentication via LDAP (CORE LDAP currently) • User Accounts with Roles (Principal Investigator, Research Administrator, Dean, Chair, Departmental Research Administrator…)

6. Guest Portal for Researchers UMDNJ • Problems Supporting users who are not paid by UMDNJ • Unpaid People don’t get Core Accounts Automatically (LDAP Username/Password not available) • Sponsored Accounts (on their way out) • You used to be able to ask for Sponsored accounts which could be used to access to computer systems for a period of time. No new Sponsored Accounts are being registered within IST/CST

7. Guest Portal for Researchers UMDNJ • Guess Portal Access (as a possible solution) • Roles Played by Researchers • Staff within a Department (eg. EOHSI) not paid for by UMDNJ would like to access Coeus to create proposals, review proposals, assist with budgets • Faculty within a Department (eg. EOHSI) not paid for by UMDNJ would like to access Coeus to create proposals for submission to Federal Sponsors. • Either already existing long-term researchers or • New Faculty interested in becoming members of UMDNJ Community after they are awarded a grant.

8. Guest Portal for Researchers UMDNJ • Guess Portal Access (as a possible solution) • Web Based Assets Available to Researchers • LIFT (Proposals are typically large files >32MB in size is not uncommon) • Secure Shared Web Areas for sharing research related documentation between research group members • Authentication to Coeus Computer System through Guest Portal Login. • Other Assets as made available by the Portal Group

9. UMDNJ Project Methodology UMDNJ • Next Steps • Q & A