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Legal Deposit of Online Publications

Mireille Laforce Coordinator, Legal Deposit Department Acquisitions – Heritage Collection. October 1st, 2004. Legal Deposit of Online Publications. 1. Legal Deposit. 2. Legal Deposit of Online Publications Favoured Approach Timetable Work Organization and Tools. 3. Coming Issues.

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Legal Deposit of Online Publications

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  1. Mireille Laforce Coordinator, Legal Deposit Department Acquisitions – Heritage Collection October 1st, 2004 Legal Deposit of Online Publications

  2. 1. Legal Deposit • 2. Legal Deposit of Online Publications • Favoured Approach • Timetable • Work Organization and Tools 3. Coming Issues

  3. Legal Deposit Bibliothèque nationale’s Mission: COLLECTING and PRESERVING published heritage MAKING AVAILABLE published heritage

  4. Act respecting the Bibliothèque nationale du Québec • “ Every • shall deposit with the library, free of charge, • of every edition of every document published by the publisher, • within • of its publication. ” (section 20.1) publisher 2 copies 7 days

  5. Legal Deposit Expansion Books Brochures Periodicals Musical scores 1992 1968 Posters Poscards Prints Artworkreproductions Soundrecordings Microformpublications Electronicdocuments 1980 Geographical maps Plans 2001 Online publications 2003 Performing arts programs

  6. Selective approach: Publications that can « stand alone », independently of their site of origin 2. Legal Deposit of Online Publications a. Favoured approach

  7. Priority to monographs and serial publications Quebec web ministry web site Quebec government’s official sites

  8. 2. Legal Deposit of Online Publications b. Timetable • 1996 - Initial thoughts and works • review of material • discussions with various participants including the National Library of Canada and Archives nationales du Québec • 1998- Implementation • BNQ’s electronic-publication work group • Adoption of guiding principles and procedural framework

  9. 2. Legal Deposit of Online Publications b. Timetable PHASE I(February-September 2001) 750 titles / 21 ministries and organizations (Bank of Online Government Publications) PHASE II (May-December 2002) 1 250 titles / 3 ministries (Culture et Communications, Éducation, Finances) PHASE III (2003- ) 25000 titles  125 ministries and organizations 2004 licence agreement with Publications du Québec (official editor) PHASE IV (2006?- ) 15 000 titles  1000 para-governmental sector PHASE VI (2007?- ) 12 000 titles  600 private sector organizations

  10. 2. Legal deposit of Online Publications c. Work Organization and Tools

  11. Serveur þ : : : : 2. Legal Deposit of Online Publications c. Work organization and tools 1.The depositor fills out and online legal deposit publication form 7.Processing 2.Information transferred to the legal-deposit management system 6.Publication available online through OPAC and eventually Digital library 3.Validation and capture of the files 5.Recording of the legal deposit in the legal deposit module 4.Creation of an entry in the digital library and catalogue, using Metsys

  12. Governmental web pages Qualities of administrative texts Historical and legal needs 3. Legal Deposit Issues Archiving governmental web sites

  13. Mireille Laforce Coordinator, Legal Deposit Department Acquisitions – Heritage Collection Bibliothèque nationale du Québec 2275, rue Holt Montréal (Québec)  H2G 3H1 Phone : (514) 873-1100Toll free : 1 800 363-9028 Fax : (514) 873-4310 email : mireille.laforce@bnquebec.ca www.bnquebec.ca

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