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District & Finance Update

District & Finance Update. Presented to School Leaders Stillwater Area Public Schools April 16, 2007. District Update. Historical Revenue Trends Historical Reductions Current Reductions Levy Expirations Perspective of Possible Reductions Spending Comparison Information.

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District & Finance Update

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  1. District & Finance Update Presented to School Leaders Stillwater Area Public Schools April 16, 2007

  2. District Update • Historical Revenue Trends • Historical Reductions • Current Reductions • Levy Expirations • Perspective of Possible Reductions • Spending Comparison Information

  3. Historical Revenue Trends

  4. Historical Budget Reductions • Since 2000-01 • $15.9 million in budget reductions Including: 2001-02 • Eliminated Benefit Coordinator position • Eliminated Communications Coordinator position • Reduced supply & material budgets 10% • Shifted some expenses to other funding sources

  5. Historical Budget Reductions 2002-03 • Eliminated activity buses • Reduced supply & material budgets • Eliminated mentorship program for teachers • Reduced 2 administrative positions • Changed length of school day • Shifted to staggered transportation system • Shifted some expenses to other funding sources

  6. Historical Budget Reductions 2003-04 (adopted spring of 2003-04) • Reduced supply & material budgets by 3% • Shifted some expenses to other funding sources 2004-05 • Eliminated Belwin Science Program • Modified temperatures in buildings • Implemented energy efficiency program • Dropped district membership in Metro ECSU • Reduced Read with Me program by 1 teacher

  7. Historical Budget Reductions 2004-05 (con’t) • Reduced special education staff development budget • Reduced district administration staffing 13% • Reduced custodial staffing 3% • Reduced teacher staffing (increased class size) • Reduced nurse staffing • Reduced special education paraprofessional staffing • Reduced counselors by 3%

  8. Historical Budget Reductions 2004-05 (con’t) • Reduced clerical staffing by 2% • Reduced other support staffing by 4.6% • Reduced supply & material budgets by 5% • Shifted some expenses to other funding sources 2005-06 • Increased co-curricular participation fees • Increased student parking fees • Changed SAHS schedule reducing course opportunities

  9. Historical Budget Reductions 2005-06 (con’t) • Reduced vocational education opportunities • Reduced transportation services to state law for secondary students and 1 mile for elementary students • Reduced clerical staffing • Reduced counselor staffing • Reduced media specialist staffing • Reduced paraprofessional staffing • Shifted custodial staffing allocations

  10. Historical Budget Reductions 2005-06 (con’t) • Reduced supply & material budgets 5 to 15% • Reduced teacher staffing (increased class size) • Reduced special education teacher staffing (increased case loads) • Shifted some expenses to other funding sources

  11. Historical Budget Reductions 2006-07 • Reduced fund balance target to 2.5% • Reduced teacher staffing (due to projected decline in enrollment) • Froze supply & material budgets at 2005-06 levels • Shifted some expenses to other funding sources

  12. Current Reductions 2007-08 • People • Eliminated Assistant Principal on Special Assignment position • Reduced custodial staffing • Eliminated full time substitute position • Reduced teachers - secondary Industrial Technology staffing • Reduced Support staff • Reduced Technology support staff • Did not fill vacant Director of Instructional Support Services for remainder of 2006-07 and 2007-08 • Did not grant teacher sabbaticals

  13. Current Reductions 2007-08 (con’t) • Program • Delayed Curriculum Revision Process • Career and Technical Education • Music and the Arts • Physical Education and Health • Reduced teacher staffing (increased class size) • Froze supply & material budgets at 2006-07 level with 5% reduction • Reduced energy conservation program

  14. Current Reductions 2007-08 (con’t) • Service • Adjusted Fund Balance target from 3.4% to 3% • Increased co-curricular participation fees • Increased student parking fees • Increased field and facility rental fees • Shifted security expenses to other funding sources • Reduced paper expenses

  15. Reductions Summary • Teacher reductions - class size increased on average 20+% • Supply & material budgets decreased approximately 22% • Support staff reductions • Clerical, counselors, paraprofessionals, media specialists, nurses, custodians, technology support, etc. • Programs • Mentorship, activity buses, Belwin Science, Metro ECSU, Read with Me, SAHS schedule, vocational education, transportation, etc. • Administrators • Benefit coordinator, communications coordinator, Assistant principal on special assignment, Director of Instructional Support, etc. • Fees • Student parking, clubs, athletics, facility rentals, etc.

  16. Levy Expirations • Current levy referendum authority expires at the conclusion of 2007-08 school year • For revenue to be available for 2008-09 the authority must be renewed November 2007 • Current levy authority is $818 per pupil which generates $8,500,000 per year

  17. Levy Expirations • Current capital projects levy authority expires at the conclusion of 2007-08 • For revenue to be available for 2008-09 the authority must be renewed November 2007 • Current amount is 0.9% net tax capacity which generates $680,000 per year (dependent on tax capacity)

  18. Perspective of Reductions • $8.5 million is 11% of the budget and approximately 5 1/2 weeks of expenditures from the General Fund • Eliminate all supply and material budgets for non fixed costs is equivalent to $6,500,000 • 20% wage reductions of all employees is equivalent to $8,500,000

  19. Perspective of Reductions • If reductions were all in teachers, the reduction would be over 134 teachers or increases in class size of 18-20 students • 134 teachers is equivalent to: • All teachers at SAHS and Lily Lake or; • All teachers at SJHS, OLJHS and Rutherford or; • 57% of all elementary teachers or; • All teachers at Afton Lakeland, Andersen, Lake Elmo, Marine, Oak Park and Withrow

  20. Perspective of Reductions • On average this translates to all teachers hired after August of 2000 • However, by subject area could mean staff with 18-20 years of experience in Stillwater Area Public Schools • Loss of organizational memory and experience • Loss of future’s best and brightest staff • Competitive industry will provide staff opportunities to leave and pursue excellence elsewhere

  21. Perspective of Reductions • Eliminating all administrative positions from the General Fund • Cabinet, building principals, assistant principals, assistant directors, supervisors and coordinators • Saves $3.2 million

  22. Perspective of Reductions • Closing schools varies from $60,000 to $500,000 depending on the school • Transportation reduction for elementary students state requirement (living two miles or more from school) = $150,000 • Eliminating all of athletics and cocurriculars would save approximately $800,000 net of revenues; or • Fees would need to increase 175% to fully cover costs of cocurriculars

  23. Perspective of Reductions • Phone system will fail at some point • Resources were reprioritized since 2002 levy • Network infrastructure needed to be completed • Additional technology needs funded at schools • 1-to-1 program at OLJHS • Laptops will be three years old at end of 2007-08 • Final lease payment Fall 2007 • Not feasible to continue or expand program within existing funding structure absent technology levy

  24. Perspective of Reductions • Existing student and staff computers would be on a 8 to 10 year replacement cycle • Minimal expansion of intelligent classrooms • Smartboards, LCD projectors, digital microscopes, student response systems • Instructional technology support will not be sufficient for growth of technology integration • Technical support will not be sufficient for growth of technology integration

  25. Perspective of Reductions • Capital resources are currently funding operational technology costs as budget reduction from 2003-04 • Capital items are not being replaced on an appropriate replacement schedule • student desks, chairs, cafeteria tables, other equipment

  26. Spending Comparisons • Key points • Below average spending overall compared to statewide and metro. • Higher then average spending on classroom related areas (yellow highlights). • Below average spending on administration and operations (blue highlights).

  27. We Learn Not For School But For Life

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