Microsoft Office 2003- Illustrated Brief

Microsoft Office 2003- Illustrated Brief Getting Started with Windows XP

Objectives • Understanding files and folders and their operations. • Learning the basic operations of Windows XP. Getting Started with Windows XP Unit A

Introduction • Microsoft Windows is an operating system. • One major components of an OS is GUI between users and the computer. • The central component of Windows is the desktop. Getting Started with Windows XP Unit A

Viewing the Desktop Icon • Upper window with icons • Start button • Task bar • Quick launch toolbar Desktop background Taskbar Start button Quick Launch toolbar Getting Started with Windows XP Unit A

Desktop • Organizes all information and tools • Icon --- a small rectangular image representing: • A program • A file/folder • A short cut Getting Started with Windows XP Unit A

Using the Mouse • A mouse is a handheld input or pointing device that you use to interact with your computer • Input, or pointing, devices come in many shapes and sizes Mouse with left and right buttons Intellimouse Trackpoint Touchpad Trackball Getting Started with Windows XP Unit A

Using the Mouse Right mouse button • A typical mouse has two buttons, although yours may differ: • Left button: used to select text or click icons • Right button: used to open a shortcut menu Left mouse button Selected icon Pointer positioned over icon Shortcut menu Getting Started with Windows XP Unit A

Using the Mouse Getting Started with Windows XP Unit A

Using the Mouse • Basic mouse techniques: • Pointing (hovering) to (on) an item • Hovering over a command • Clicking (left button): selection • Double-clicking (left button): choosing • Dragging: press and hold the left button and move the mouse to a new location • Right-clicking (right button): pop-up (or short cut) menu Getting Started with Windows XP Unit A

Using the Mouse • Clicking, double-clicking or right clicking? • Very confusing • Left-clicking: selection • Double-clicking: choosing • Choosing is much more decisive • Right-clicking: a pop-up menu • On the desktop, clicking means selection of an icon; double-clicking means to open/run it. Getting Started with Windows XP Unit A

Files/Folders • Folders and files --- a tree structure • On the top: drive letters C:, D:,… • C: --- usually the hard drive with the system installed. • D: --- Usually the DVD/CD drive • A: --- Floppy disk drive if exists • E:, F:,…: Other drives such as USB drive Getting Started with Windows XP Unit A

Files/Folders • A folder holds subfolders and files. • File name: name.extention • Text file: (by notepad): .txt • Word file: old version .doc, Word 2007 .docx • Executable files: .exe • Web source file: .html • The file type determines the program used to open it. Getting Started with Windows XP Unit A

Files/Folders • View files and list folders • Using Microsoft Explorer • If the file/folder is on the desktop, double click it. OR • Double click My Computer, double click the drive letter, double click the desired folder/file • Usually a file name has an extension. Windows Explorer calls a program to open the file according to the extension. Getting Started with Windows XP Unit A

Files/Folders • Change the default association of file types and applications • Explorer • Tools • Folder Options • File Types • Select the file type and click Change • Folders are special files. Getting Started with Windows XP Unit A

Files/Folders • Copy: right click a file/folder, click Copy, go to another folder, click Paste. • Delete: right click a file/folder, click Delete. • Move: right click a file/folder, click Cut, go to another folder, click Paste. • Rename: right click a file/folder, click Rename, type a new name. • Further study in Unit B Getting Started with Windows XP Unit A

Files/Folders • Drag and drop • Drag a file to a different drive => copy • Drag a file to the same drive => move • Drag a file to Recycle Bin => delete • Retrieve deleted files • Recycle Bin is a folder • Use copy/move to get the file back Getting Started with Windows XP Unit A

File/Folder Path • Absolute path (full path) includes the drive letter: C:\Program Files\Windows • Relative path: Its relative to the current folder. Getting Started with Windows XP Unit A

Important Files/Folders • Program Files: System software and application software • My Document: user’s documents • Document and Settings: users’ accounts and files • Desktop: contents displayed on the physical desktop. • The items in blue are folder names Getting Started with Windows XP Unit A

The Start Menu • Two important applications • 6 recently used programs • Several important folders and items: • My document, My Pictures, My Music • My recent documents • My computer, my network places • System utilities: • Control panel, Printers, Search, Run • Others Getting Started with Windows XP Unit A

Starting a Program • Click on the item on the Start Menu OR • Double click the icon on the desktop OR • Click on All Programs on the Start Menu Getting Started with Windows XP Unit A

Starting a Program Submenu Arrow indicates submenu • Windows XP comes with several built-in programs called accessories, such as WordPad • To Start WordPad: • Click the Start button on the taskbar • Point to All Programs • Point to Accessories • Click WordPad Click to open WordPad Getting Started with Windows XP Unit A

Customizing the Start Menu • Click the Start button, click Control Panel; click switch to Classic View if necessary; then double-click the Taskbar and Start OR • Right-click on the Start button; click on the Property Menu icon Getting Started with Windows XP Unit A

My recent documents • Very useful feature • Displayed on the Start Menu • If not, bring it to the Start Menu: • Right-click Start button • Click Customize • Click Advanced • Check “List my most recently opened documents Getting Started with Windows XP Unit A

Create short cuts on Desktop • Click Start • Click All Programs • Find the program, right-click on it • Click Send to • Click Desktop (as a short cut) Getting Started with Windows XP Unit A

Short Cuts on Desktop • Real application takes much space and usually resides in a folder • A short cut holds the program absolute path. When clicking on it, the system goes to the path to fetch the real program. • Delete the short cut does not delete the real program. Getting Started with Windows XP Unit A

Moving and Resizing Windows Minimize to the task bar, click on the minimized image to restore Maximize Restore the original size Exit Getting Started with Windows XP Unit A

Moving and Resizing Windows • To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location • To resize a window using the mouse: • Position the pointer over an edge or a corner of the window until the pointer becomes a double-sided arrow • Click the left mouse button, then drag in the direction you want to resize the window Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars • A menu is a list of commands • A check mark or bullet mark indicates that a feature is enabled • To disable a checked feature, click the command again • To disable a bulleted feature, select another command • Typical menu items include: Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars • A keyboard shortcut lets you press a button or combination of buttons to perform a task or navigate through a menu or dialog box • For example, press [Ctrl][C] to copy selected text in a document • On a menu, keyboard navigation indicators, underlined letters in a command name, can be used instead of the mouse to select items • For example, press [Alt][V] to open the View menu, then press [T] to open the Toolbars submenu Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars • A toolbar is a set of buttons usually positioned below the menu bar • When you position the pointer over a button, a ScreenTip often appears displaying the button name • Toolbar buttons offer a method for executing menu commands; instead of clicking the menu and then the menu command, you click the button for the command Getting Started with Windows XP Unit A

Using Dialog Boxes • A dialog box is a window that opens when you choose a menu command that needs more information before the program can carry out the command you selected • Dialog boxes: • Open in other situations as well, such as when you open a program in the Control Panel • May contain tabs at the top that separate options into related categories • Can be closed by clicking OK to accept all of your changes, or by clicking Cancel so that the original settings remain intact Getting Started with Windows XP Unit A

Using Dialog Boxes • A sample dialog box: Check box Tab Spin box Command button Option button Text box Getting Started with Windows XP Unit A

Using Dialog Boxes • Typical items in a dialog box: Getting Started with Windows XP Unit A

Using Scroll Bars • Scroll bars are vertical and horizontal bars that that you click and drag so you can view the additional contents of a window Up scroll arrow Horizontal scroll bar Vertical scroll box Down scroll arrow Getting Started with Windows XP Unit A

Using Scroll Bars • You can use scroll bars to: Getting Started with Windows XP Unit A

Using Windows Help and Support Center • The Help and Support center provides guidance on many Windows features, including detailed steps for completing procedures, definitions of terms, lists of related topics, and search capabilities • Help and Support is like a book stored on your computer, with a table of contents and an index to make finding information easier • You can access context-sensitive help, which is help specifically related to the task you are doing Getting Started with Windows XP Unit A

Using Windows Help and Support Center Search text box • To use Help and Support: • Click the Start button on the taskbar, then click Help and Support • The Help and Support Center window opens • In the Search text box, type the search criteria, then press [Enter] Links for popular topics Getting Started with Windows XP Unit A

Using Windows Help and Support Center • To use Help and Support • A search pane opens, displaying results from the search in three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge Base • Click a topic; help information for this topic appears in the right pane Right pane displays help on the topic you select Search results Getting Started with Windows XP Unit A

Using Windows Help and Support Center • Click the buttons on the Help toolbar to: • Navigate back and forth between Help topics you have visited • Add a topic to the Favorites list so you can return to it later Getting Started with Windows XP Unit A

To get help on a specific Windows program Click Help on the program’s menu bar OR Click the Help button in the upper-right corner of a dialog box, then click the mouse pointer on the item for which you need additional help Other Forms of Help Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • When you are finished working on your computer, you need to make sure you shut it down properly • Shutting down the computer properly prevents loss of data and problems restarting Windows • Shutting down involves several steps: • Saving and closing all open files • Closing all open windows and programs • Shutting down Windows • Turning off the computer Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • To close a program: • Click the Close button in the upper-right corner of the window OR • Click File on the menu bar, then click Close or Exit Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • To shut down the computer: • Click the Start button on the taskbar, then click Turn Off Computer • In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer • If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • Turn off options: Getting Started with Windows XP Unit A

Logging off is used when you want to change users quickly You can choose to switch users, which logs off the current user and allows another user to log on or simply log off Windows shuts down partially When a new user logs on by clicking a user name and entering a password, Windows restarts and the desktop appears as usual The Log Off Command Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • Program not responding • Try to close the program, and a dialog appears on the desktop, click End Now button Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • Using Task Manager to close programs: • Start Task Manager by • Right clicking the status bar, then click Task Manager, OR • Pressing Alt, Del and Ctrl at the same time • Click Application tab in the Task Manager, select the Not Responding process and click End Task. Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • In the worst case, the program won’t close and the system won’t shut down. Pressing the power button for 5 or more seconds, shut down the system. Getting Started with Windows XP Unit A

Microsoft Office 2003- Illustrated Brief