Graduation Management 8.1 Ruth Powell 11 December 2009

1. Graduation Management 8.1 Ruth Powell 11 December 2009

2. Please remember to silence your telephone Thank you!

3. Graduation Management Overview Create ceremonies Venues, seating plans, ticket prices, number of available tickets Associate with College codes (faculties) Determine order of students at ceremonies E.g. by program, major

4. Graduation Management Overview Take online bookings for tickets and other items Allocate seats to students and guests

5. Current versions GRDS 7.0 GRDS 8.0 In development � GRDS 8.1 Major enhancements to ticket ordering Enhancements and consolidation to INB Complete revision of SS pages

6. Set up ceremonies Ceremony detail maintenance SKAGCRM One place to define the ceremony Baseline (SHBCRMY) ceremony term record Site, date, time Maximum ticket numbers On-line availability Ceremony items Anything a student can order � tickets, DVDs etc Free and with a charge

10. Ceremony Order Items New concept of order Items for Graduation Ceremonies New validation table / form SKVGITM Not restricted to previous list of Guest ticket, Additional Guest Ticket, Packaging Items can be Tickets, gown hire, photography, commemorative items etc Specify whether must pay for an item Specify whether item is a ticket � requires seat allocation Indicator descriptions use GTVSDAX

11. Set up venues SKAGHAL Hall Seating Maintenance form Set up seating plans for Site codes used against ceremonies Rows and Seat numbers Aisle and Location codes (LOVs) Stalls, Circle, Left Aisle Block A, Block B Templates that can be assigned to multiple ceremonies

13. Ceremony venue set-up SKAGCCR Ceremony Seating Plan Creation form Create and delete ceremony hall details Assigns the hall templates to specific ceremonies to provide them with a seating plan View allocation totals for a ceremony

15. Link programs to ceremonies SKAGPCY Program Ceremony maintenance form Associate programs to ceremonies Uses College-Ceremony link created on SKAGCRM Determines the order in which students are seated at ceremonies E.g. by Department, program, major

17. Update student graduation data Update student graduation data Baseline SHAMDEG � Mass updates to SHRDGMR Or SKAGDEG Update student diploma information Links students to ceremonies Baseline SHAMDIP � Mass updates to SHBDIPL, SHBCATT Or SKAGDIP

18. Update student graduation data SKAGDEG Graduation Data Mass Creation form Like SHAMDEG but with additional search criteria Date range Checks student expected graduation date is in range Ceremony type (LOV) Program (LOV) Data updated is same as on SHAMDEG

21. Update student ceremony data SKAGDIP Ceremony Mass Assignment form Like SHAMDIP but with additional search criteria Graduation Status Program Data updated: Creates SHBDIPL Diploma record Creates SHBCATT and SKBGCAT Ceremony Attendance records

24. Student Self-Service Students confirm attendance and order items online Can only view if associated with ceremony and ceremony is available online Pages all being rebuilt using SSEN in GRDS 8.1 Easy to configure at client sites Standard look and feel Verifying that pages will all work with new Webtailor 8.3 user interface

32. Other Student Self Service pages Text pages Student not eligible Ceremony not yet / no longer available Deadline for reply passed Special arrangements Wheelchair access for a guest Summary page Items ordered Attendance status

33. Orders and Accounts Receivable Student orders items on the web Tickets, commemorative items etc Order record stored to GRDS module SKRGORD / SKRGORI Charge transaction stored to A/R TBRACCD Detail code from system parameter

34. Admin staff view of ceremony Graduation Ceremony Attendance SKAGCAC View individual student or all students on ceremony Holds Attendance Comments Seat allocations Summary information

39. Admin staff view of ceremony Graduation Order form SKAGORD View individual student or all students on ceremony View ticket and other orders entered on the web Enter orders directly into INB Create A/R transactions

41. Orders and Accounts Receivable One TBRACCD charge transaction per SKRGORD order record Multiple item order records SKRGORI Amending orders Create credit transaction to reverse out original charge Create new charge transaction Refunds outside GRDS module

42. Orders and Accounts Receivable Payment Will be able to process payments from SKAGORD Also PRGN rule to identify payments in TBRACCD Use PAYMENT DETAIL CODE to identify Update SKRGORD_PAID_IND Seat allocation is dependent upon payment (if required)

43. Seat allocation Allocating Seats Use TICKET_IND on SKVGITM to identify items that are seat tickets Guest tickets, Student tickets Potential to extend ticket types in future (VIPs etc) Use PAID_IND on SKBGCAT to identify students who can be allocated Paid, Payment not required Use ATTEND_IND on SKGBCAT to identify if attending Attending In absentia � use in future release when provide certificates, ceremony programmes Check student Degree Status when allocating Only allocate students who�s status is Awarded

44. Seat allocation SKAGCMS Ceremony Seat Allocation form Assign students and guests to seats Automatically Manually Uses seat priorities to determine if students or guests to be assigned Locked seats may already be allocated or not and will be ignored when allocating SKAGCMP Ceremony Seating Allocation Graphic Plan form Graphic seating layout View up to 26 rows at a time Occupied seats highlighted Name of student displayed by clicking on seat

49. Future plans Certificate production Ceremony programme production Including graduation In absentia PRGN rules to control order of students at ceremony Clients can then configure Online ticket printing

50. Questions?