1 / 15

Typical Ordering Procedures

13. Typical Ordering Procedures. You Should Be Able To:. Explain the objectives of storage. Describe the factors needed to achieve storage objectives. Illustrate the process of managing inventory and storage facilities. Generate a stock requisition and describe its use.

talib
Download Presentation

Typical Ordering Procedures

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. 13 Typical Ordering Procedures

  2. You Should Be Able To: • Explain the objectives of storage. • Describe the factors needed to achieve storage objectives. • Illustrate the process of managing inventory and storage facilities. • Generate a stock requisition and describe its use. • List important storage-management practices that small hospitality operators should follow.

  3. A Buyer’s Concerns • Obtaining the • Right amount • At the right time • With the right supplier services • For the right EP Cost

  4. Purchase Requisition Document listing the products or services needed by someone in the hospitality operation; sent to buyer to find the best deals; typically used for items buyer doesn’t purchase on a regular basis.

  5. Purchase Requisition (cont.) • Disadvantages • Too many people involved in deciding types and qualities of products and services • Invites backdoor selling • Requires time and effort to implement/maintain such a system

  6. Purchase Requisition (cont.) • Advantages • Useful training device for department heads who want to become full-time buyers • Can relieve a buyer of responsibility for ordering mistakes • Can relieve buyer of paperwork • Helps provide control of product use in different departments

  7. Ordering Procedures • Buyer determines amount to order • Buyer prepares purchase order (PO) • Buyer sends purchase order to suppliers • Purchase order form varies, but basic information the same

  8. Ordering Procedures (cont.) • Placing the order • Handing the sales representative the PO • Calling in or faxing the order • Sending the order by email • Sending the order via the Web

  9. Purchase Orders • Resembles a purchase requisition. However it is an external document used to procure goods and services.

  10. Purchase Orders (cont.) • Information usually includes • Date • Transportation requirement • Packaging instructions • Quantity • Item type • Unit size • Unit price • Extended price

  11. Purchase Orders (cont.) • Operations use different number of copies of the PO • Supplier -- original • Second supplier copy – to use as a bill • Third supplier copy—for initialing and to send back to the buyer • Buyer copy • Receiving clerk copy • Requisitioner copy • Accountant or bookkeeper copy • Head office copy

  12. Change Order Used if a buyer wishes to alter a purchase order that was recently placed with a vendor; may be a written document, or it could be accomplished with a phone call or email.

  13. Expediting • Buyer’s effort to monitor suppliers to ensure that products and services arrive at the right time in the right condition • Special times – steaks required for a banquet • Often used with FFE, since unlike foods or beverages, it is much more difficult to ship and install them

  14. Streamlining • Blanket Order • Purchase Order Draft System • Supplier’s Forms • Standing Order • Computerization

More Related