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Situation Reporting

This guide provides an overview of situation reporting (SITREP) for emergency response personnel. Learn to describe and analyze the audience, format changes, good reporting practices, ground rules, analysis techniques, narrative writing tips, and utilizing proper channels.

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Situation Reporting

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  1. An Input Writer’s Guide Situation Reporting

  2. Administrivia • Sign-In Sheet • Pagers and Cell Phones to Stun • Fire Exits and Safety • Course Length: 90 Minutes • Certificate Issued (DFTO Training)

  3. Objectives • Describe the audience of the Situation Report • Describe the use of the Situation Report • List the changes to the Situation Report Format • Describe the routing for Situation Report Inputs • Differentiate between good and poor Situation Report (SITREP) inputs.

  4. Audience • The President • Secretary of Department of Homeland Security • Emergency Response Branch Director

  5. Format Changes • Separate Formats for RST and ERT • Only current info – no more italics • Focus on analysis • Fewer attachments and tables • Overall shorter report

  6. Good Reporting • The Five C’s of SITREPs • Clear • Concise • Complete • Current • Critical

  7. Ground Rules • Always use the same measurements • Make the report understandable • Follow-up on issues or problems previously reported.

  8. Formatting • Make submissions electronically • Follow submission guidelines • Word Formatting • Times New Roman Font • 10 point • No tabs, No indents • Use left justification

  9. Writing Hints • Do not use proper names except for • Elected Officials • i.e. Congressmen Smith • List dates rather than days of the week • Don’t quote people. • Don’t editorialize.

  10. Analysis • What does it really mean? • Provide analysis of figures and data • Report trends and impacts • Take the complex and make it simple

  11. Analysis • Day to Day Function • Subject Matter Expert Provided • Coordinate with Others • Use Good Management Skills

  12. Narrative • Use Narrative Format • Use Third Person • Clear and Concise • Proper Spelling • Proper Grammar • Current Information

  13. Use Proper Channels • Use the Command Structure • Keep your management informed • Internally de-conflict information • Prevent nasty surprises

  14. Where to Start • Action Plan Assignment • Critical Milestones • Facts and Figures • Changing Conditions • Changing Assumptions • Nothing to report?

  15. I&Ps Role • I&P compiles the report • I&P reviews inputs for inter-section conflicts • I&P reviews completeness • I&P spell and grammar checks • I&P should come to you for major changes

  16. Final Reminders • Plan Ahead – Be on Time • Do it Right the First Time • Remember your Audience • ANALYSIS ANALYSIS ANALYSIS

  17. Exercise Time Review the Handout and Select the Best Situation Report Input.

  18. Exercise Review • Correct Answers • 1 – B • 2 – B • 3 – A • 4 – B • 5 – B • 6 – B • 7 – A

  19. Are there any… Questions?

  20. Graduation & Evaluation Course Evaluation Forms = Course Certificates!

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