Know where your students are!

1. Know where your students are!

2. Objectives Review System Requirements of ACT Aspire™ Review TestNav 8 Review System Check and Readiness Activities Review Proctor Caching Review Early Warning Review Avocet and Training Management System (TMS) Q&A Support

3. Wisconsin Grade 9 Early High School Writing, English, Reading, Math, Science Fall 2014 Test Administration Dates: October 6 – October 24, 2014

4. Information/Training • Avocet • http://actaspire.avocet.pearson.com/ • Online indexing of ancillaries, manuals, program resources • Only the latest version will be posted • Requires no log in and can be accessed on your smartphone or device. • Training Management Site • http://actaspire.tms.pearson.com/ • Repository for training modules - enables convenient self paced training • Transcript feature shows date/time training was taken • Requires email to log in and can be accessed on your smartphone or device.

5. System Requirements • ACT Aspire Portal System Requirements • actaspire.avocet.pearson.com/actaspire/Home#4698 (page 2) • Note: Requirements may change. Please see the provided link to stay abreast of updates. • TestNav Hardware and Software Requirements • actaspire.avocet.pearson.com/actaspire/Home#3988 • Note: Requirements may change. Please see the provided link to stay abreast of updates.

6. SystemCheck for TestNav 8

7. SystemCheck for TestNav 8 • Launch SystemCheck from http://SystemCheck.ACTAspire.org

8. SystemCheck • SystemCheck for TestNav Overview (contains the tool itself) • actaspire.avocet.pearson.com/actaspire/Home#4088 • SystemCheck validates testing workstations meet the minimum requirements needed to run TestNav 8. • SystemCheck also provides the ability to run bandwidth speed checks to help plan for online testing capacity.

9. SystemCheck – Check Your System Check Your System: • Validates system requirements are met on testing workstations • Provides steps to verify whether TestNav can run on the workstation

10. SystemCheck - Verification

11. SystemCheck – Testing Capacity Testing Capacity: • Bandwidth testing for internet and proctor caching connections • Volume estimates for capacity planning • Click Add Caching Computer to add your potential proctor caching machine for a local network bandwidth test

12. SystemCheck – Testing Capacity • Internet bandwidth testing between the workstation and Pearson servers • Click Add Caching Computer to add your potential proctor caching machine for a local network bandwidth test

13. TestNav 8

14. TestNav 8

15. Exemplars • ACT Aspire Exemplars • http://actaspire.avocet.pearson.com/actaspire/Home#5037 • Sample test items and tasks • Several grade bands • Multiple item types and formats • Accessible at any time from internet connected laptop or desktop • TestNav Embedded Tools • http://actaspire.avocet.pearson.com/actaspire/Home#5040

16. TestNav 8 - Requirements Browser Requirements: • Java runtime plugin version 1.5 or higher • Windows firewall javaw.exe exception • Accept Java applet • Allow pop-ups for Pearson sites Firewalls, content, and spam filters must be set to allow access to the following • *.actaspire.org:80 • *.actaspire.org:443 • s3.amazonaws.com • Minimum screen resolution of 1024 x 768 is required • Read / write access to local directory

17. TestNav 8 - Resources Avocet – ACTAspire.Avocet.Pearson.com • TestNav Hardware and Software Requirements http://actaspire.avocet.pearson.com/actaspire/Home#5233 • TestNav Embedded Tools (Use Exemplars to view and practice) http://actaspire.avocet.pearson.com/actaspire/Home#5040 • TestNav Error Codes http://actaspire.avocet.pearson.com/actaspire/Home#5198 Training Management System (TMS) – ACTAspire.TMS.Pearson.com • TestNav 8 Overview

18. Proctor Caching

19. Proctor Caching - Overview • Reduces bandwidth and accelerates test delivery to students • Minimal installation, configuration, and hardware requirements • Runs on Windows and Mac Osx • Does not require underlying server-based OS • Use SystemCheck to verify connectivity between workstation and the proctor cache machine • Proctor cache diagnostic page installed with proctor cache service • Easily view status of cached content and connecting clients • Refresh, reload, or purge content • Set-up within the ACT Aspire Portal points TestNav 8 to the proctor cache content • No need to configure each student workstation to fetch content

20. Proctor Caching

21. Proctor Cache Workflow • District Testing Coordinators receive invite to join the ACT Aspire Portal • District Testing Coordinators invite Technology Coordinators to the ACT Aspire Portal • Instructions for inviting new users on Avocet http://actaspire.avocet.pearson.com/actaspire/Home#5246 • Technology Coordinators create default proctor cache settings at your organization • District Testing Coordinators set up test sessions • Technology Coordinators verify test sessions are directed to proctor cache machines • Technology Coordinators pre-cache content

22. Proctor Cache – Requirements • Runs on Windows and Mac OS X • Does not require an underlying server-based operating system • TCP Ports: 80 (Internet), 4480, and 4481 (Local Network) • Proctor caching requires a fixed internal IP address • Use the SystemCheck Testing Capacity tab for determining your network capacity during computer-based testing

23. Proctor Cache – Install and Verify • Download proctor caching installer. • Mac: http://testnav.com/PROCTRCACHE/proctorcache-installer-2013.1.3.zip • Win: http://testnav.com/PROCTRCACHE/proctorcache-installer-2013.1.3.exe • Run the installer and Start Proctor Caching if it is not already started by the installer. (Via Windows Start menu, Mac finder, shortcut on desktop) • Verify that the service is running by using the Proctor Caching Diagnostics page. • Use SystemCheck from client computer to verify that Proctor Caching is functional.

24. Proctor Cache Diagnostics Select the Contents tab for information about test content and caching status Select the Client List tab to monitor client connectivity

25. Contents Tab • Content is displayed at the Test and Form level. • Functionality is available to Refresh, Reload, or Purge selected test content. • Clicking on a test name will display the Content Details screen which displays individual items in a test.

26. Client List • Clients that have connected to TestNav are listed by IP address. • Clicking on a computer will display the Client Details screen which displays information regarding a particular computer connecting to proctor caching.

27. Proctor Cache – Portal Functions • Manage proctor cache in the ACT Portal • TestNav will detect and use proctor cache settings entered into the Portal • No need to configure individual student work stations for proctor caching • Set default proctor cache settings for district and schools • Default settings can be applied to test sessions

28. Proctor Cache – Portal Functions • Default proctor cache settings will be set for each school • Once saved, settings can be applied to any test sessions at that school. • Default settings must be entered before tests can be pre-cached

29. Proctor Cache – Portal Functions • Enter fixed internal IP address for the proctor cache machine • Enter port 4480 • Check Status allows you to quickly navigate to the Proctor Caching Diagnostics page 29

30. Proctor Cache – Portal Functions • Pre-caching test content gathers all of the test content that students will need • Test content is encrypted and stored locally 30

31. Proctor Cache – Verify Content • Verify that content has been cached successfully from the Proctor Caching Diagnostics screen

32. Proctor Cache – Test Sessions • After they have been saved, default settings can be applied to test sessions at the organization selected. 32

33. Proctor Caching - Resources • Proctor Caching Training Modules on Training Management System (TMS) • https://ACTAspire.TMS.Pearson.com • “Assessing Readiness: SystemCheck for TestNav and Proctor Caching” • “Proctor Cache Portal Setup” • Proctor Caching User Guide on Avocet: • http://actaspire.avocet.pearson.com/actaspire/Home#4087 • Proctor CachingQuick Guide on Avocet (Please view now): • http://actaspire.avocet.pearson.com/actaspire/Home#4986

34. Important Links • SystemCheck for TestNav 8 : • http://systemcheck.actaspire.org • Proctor Caching User Guide: • http://actaspire.avocet.pearson.com/actaspire/Home#4087 • Proctor caching installers (From the proctor cache users guide) • Mac - http://testnav.com/PROCTRCACHE/proctorcache-installer-2013.1.3.zip PC - http://testnav.com/PROCTRCACHE/proctorcache-installer-2013.1.3.exe • Training Management System • http://actaspire.tms.Pearson.com • Avocet • http://actaspire.avocet.pearson.com

35. TestNav 8 Early Warning System

36. TestNav Early Warning System • Early Warning System • Designed to alert Users of issues that arise during testing • Part of TestNav 8 • No additional software to install or configure • Provides fail-safes to preserve student responses in the event of unexpected network disruptions • Early Warning Training Module • “TestNav 8.0 Overview” training module on the TMS contains info around Early Warning System • Early Warning System Info on Avocet • “Avocet Early Warning and System Error Codes” • (Located at: actaspire.avocet.pearson.com/actaspire/Home#4699)

37. TestNav Early Warning System • The Early Warning System writes continuously in the background to the student response files (SRF). • The SRF file has a response data threshold that, once reached, triggers TestNav to send response data to Pearson servers. • Uploading of response data is continuous. If an upload to the Pearson servers fails, student responses continue to be saved locally and TestNav cycles and attempts another upload. • If the response data upload is successful, TestNav creates a new empty SRF file and begins the process again. TestNav only deletes an SRF file once it is successfully uploaded to the Pearson servers.

38. Early Warning System - Notification One of the following screens will appear when scenarios 1, 2, or 3 occurs. Students should be instructed to ALWAYS raise their hand when presented with either of the Test Proctor Click Here screens. They should NEVER click the Test Proctor-Click Here button. NOTE: It may be necessary to contact your local Technology Coordinator to determine the appropriate course of action.

39. Early Warning System - Scenarios Scenario 1: TestNav determines that the Save Response File Location is not viable. • Results in an immediate Test Proctor Click Here notification. Scenario 2: TestNav is unable to download portions of the test. • Results in an immediate Test Proctor Click Here notification. Scenario 3: TestNav is unable to upload student responses to Pearson. • Results in a Test Proctor Click Here notification only if the student attempts to Exit or Submit the test.

40. Helpful Links/Resources • TestNavHardware and Software Requirements • http://actaspire.avocet.pearson.com/actaspire/Home#3988 • ACT Aspire Portal User Guide • http://actaspire.avocet.pearson.com/actaspire/Home#4191 • SystemCheck for TestNav Overview (contains the tool itself) • http://actaspire.avocet.pearson.com/actaspire/Home#4088 • SystemCheck and Proctor Caching Work Instruction • http://actaspire.avocet.pearson.com/actaspire/Home#4215 • Technology Coordinator Checklist (Please view now!) • http://actaspire.avocet.pearson.com/actaspire/Home#5031 • TestNav Walkthrough • http://actaspire.avocet.pearson.com/actaspire/Home#4880 Note: All of these documents can be downloaded in their entirety by clicking on the green “download PDF” icon in the upper left corner.

41. Wisconsin ACT Aspire Site: http://act.org/aap/wisconsin/aspire.html

42. Wisconsin Milestones Steps to take now: Run the SystemCheck Tool on Testing Computers Review Technology Coordinator Checklist Review Proctor Caching Quick Guide Connect with District Testing Coordinators to ensure you are invited to the Portal as the Technology Coordinator role Access to the ACT Aspire Portal: Organization File provided by WI DPI – 5/15/14 District Access to the ACT Aspire Portal – 6/02/14 Student Data Upload Performed by Districts – Due 9/05/14 Proctor Caching Input Set at Organization Level – 9/05/14 – 9/19/14 Personal Needs Profile Selections per Student Profile; Prior to Test Session Set-Up (LP, ASL, Braille) – Due 9/05/14 Test Session Set-Up for Paper Tests (LP/Braille/ASL) – Due 9/05/14 Test Session Set-Up for Online Tests – 9/05/14 – 9/26/14

43. ACT Aspire Portal www.actaspire.org ACT Aspire Portal User Guide: • http://actaspire.avocet.pearson.com/actaspire/home#topic-1612 Portal specific trainings will be held in August. Please remember to register for a training session.

44. Support • Contacting ACT Aspire Implementation • Toll Free: 888-802-7502 • ACTAspire_Implementation@ACTAspire.org

45. Open Questions & Answers