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Top 10 things you need to know about SharePoint Site Administration

Top 10 things you need to know about SharePoint Site Administration. Sperry Hope. About Me. I have been working with SharePoint for the past 7 years. I love the collaboration and social aspects of the product and what it can bring to a team and organization .

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Top 10 things you need to know about SharePoint Site Administration

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  1. Top 10 things you need to know about SharePoint Site Administration Sperry Hope

  2. About Me • I have been working with SharePoint for the past 7years. I love the collaboration and social aspects of the product and what it can bring to a team and organization. • Senior SharePoint Engineer for the Church of Jesus Christ of Latter Day Saints • Father of 4 boys and 1 daughter • Hobbies include Cooking, Camping, Reading, Robotics and HAM Radio #SPSUtah

  3. Agenda • Basic SharePoint Architecture • What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? • Security • What is the difference between a Site Collection Admin and an Owner • How can I tell who has access to my site? • I want a user to be able to add but not delete. How can I do that? • Features/Apps • Why don’t I see all the same options and items on my site? • What does it mean when it says a dependent feature is not enabled? • Common questions • I want to log in as a test user. The log in as different User is gone. What can I do? • Something was deleted but it isn’t showing up in the recycle bin. Why? • I see my changes but my customer doesn’t. Why? • I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  4. Basic SharePoint Architecture What makes up a farm? Front End Servers Application Servers Database Server Central Admin Config Databases Service Applications Farm Administrators manage settings FARM #SPSUtah

  5. Basic SharePoint Architecture What Is a Web Application? URL Managed Paths Content Databases Services Features Authentication Providers General Settings Farm Administrators manage Everything done in Central Admin FARM Web Application Examples: http://web.contoso.com /sites WSS_Content_DB SSRS, Managed Metadata Branding, Templates Kerberos/NTLM/Custom Throttling limits #SPSUtah

  6. Basic SharePoint Architecture What is a Site Collection? Root Site Features/Apps Galleries Root of permission inheritance Area where administrative rights can get transferred to a non Farm Admin FARM Web Application Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Examples: /sites/HR /apps/Reporting #SPSUtah

  7. Basic SharePoint Architecture What is a Site? Used to organize content Usually organized around security requirements or content types Site Features Site Themes A Site Collection is both a Site Collection and a Root Site FARM Web Application Site Collections sites Examples: /wiki /Project sites sites sites sites #SPSUtah

  8. Basic SharePoint Architecture What is a Library? Contains Files as library Items Can be Mail Enabled Can have publishing and check in check out capabilities Can have custom metadata tied to the library Item What is a List? Contains Information as a List Item Similar to a database Row Some Special Lists include Calendars and Tasks Can Include file attachments to the list Item FARM Web Application Site Collections Site Libraries and Lists #SPSUtah

  9. Basic SharePoint Architecture Why Is this important to know? FARM Web Application Site Collections Site Libraries and Lists #SPSUtah

  10. Basic SharePoint Architecture Why Is this important to know? FARM Web Application Security!!! Every level of architecture can have unique security applied to it from the library item to the farm. Typically Security should be set from a permissive to restrictive model. A library should be more restrictive if necessary than the site etc. Site Collections Site Libraries and Lists #SPSUtah

  11. Agenda • Basic SharePoint Architecture • What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? • Security • What is the difference between a Site Collection Admin and an Owner • How can I tell who has access to my site? • I want a user to be able to add but not delete. How can I do that? • Features/Apps • Why don’t I see all the same options and items on my site? • What does it mean when it says a dependent feature is not enabled? • Common questions • I want to log in as a test user. The log in as different User is gone. What can I do? • Something was deleted but it isn’t showing up in the recycle bin. Why? • I see my changes but my customer doesn’t. Why? • I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  12. Security: Site Collection Admin vs. Site Owner Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries #SPSUtah

  13. Security: Site Collection Admin vs. Site Owner Site Collection Admin Unrestricted Access to everything in the Site Collection Can Manage Site Collection Features Can see Content and Structure Logs Can see Site Collection Recycle Bin Can add or remove other Site Collection Administrators Can set Search Settings, Scopes, and Keywords Can view Site Collection Usage Reports Can set Site Collection Audit Settings and view logs Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries #SPSUtah

  14. Security: Who Has Access to My Site #SPSUtah

  15. Security: Who Has Access to My Site #SPSUtah

  16. Security: How can someone add but not delete #SPSUtah

  17. Security: How can someone add but not delete #SPSUtah

  18. Security: How can someone add but not delete #SPSUtah

  19. Agenda • Basic SharePoint Architecture • What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? • Security • What is the difference between a Site Collection Admin and an Owner • How can I tell who has access to my site? • I want a user to be able to add but not delete. How can I do that? • Features/Apps • Why don’t I see all the same options and items on my site? • What does it mean when it says a dependent feature is not enabled? • Common questions • I want to log in as a test user. The log in as different User is gone. What can I do? • Something was deleted but it isn’t showing up in the recycle bin. Why? • I see my changes but my customer doesn’t. Why? • I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  20. Features/Apps: Why don’t I see the same options on my site #SPSUtah

  21. Features/Apps: Why don’t I see the same options on my site #SPSUtah

  22. Features/Apps: What are dependent Features #SPSUtah

  23. Features/Apps: What are dependent Features Site Features Site Collection Features #SPSUtah

  24. Features/Apps: What are APPS #SPSUtah

  25. Agenda • Basic SharePoint Architecture • What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? • Security • What is the difference between a Site Collection Admin and an Owner • How can I tell who has access to my site? • I want a user to be able to add but not delete. How can I do that? • Features/Apps • Why don’t I see all the same options and items on my site? • What does it mean when it says a dependent feature is not enabled? • Common Issues • I want to log in as a test user. The log in as different User is gone. What can I do? • Something was deleted but it isn’t showing up in the recycle bin. Why? • I see my changes but my customer doesn’t. Why? • I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  26. How can I log in as a different User? 2010 Interface 2013 Interface /_layouts/closeConnection.aspx?loginasanotheruser=true /_layouts/15/closeConnection.aspx?loginasanotheruser=true #SPSUtah

  27. I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account #SPSUtah

  28. I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

  29. I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

  30. I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

  31. I see my changes but my customer doesn’t. Why? #SPSUtah

  32. I see my changes but my customer doesn’t. Why? #SPSUtah

  33. I see my changes but my customer doesn’t. Why? #SPSUtah

  34. I see my changes but my customer doesn’t. Why? #SPSUtah

  35. I see my changes but my customer doesn’t. Why? #SPSUtah

  36. I see my changes but my customer doesn’t. Why? #SPSUtah

  37. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  38. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  39. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  40. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  41. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  42. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  43. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  44. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  45. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  46. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  47. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  48. I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

  49. Questions #SPSUtah

  50. Special Thanks to our Platinum Sponsor …and our Gold Sponsor

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