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Week 5

Introduction to Project Management. Week 5. Agenda. Hybrid Wk4 Review Phase 2: Planning Compressing the Schedule Risk Analysis Phase 3: Executing. Hybrid – Chapter 2. Any ?’s from last week? Check completion. Review. RACI Review. What is RACI? What is the RACI matrix used for?

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Week 5

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  1. Introduction to Project Management Week 5

  2. Agenda • Hybrid Wk4 • Review • Phase 2: Planning • Compressing the Schedule • Risk Analysis • Phase 3: Executing

  3. Hybrid – Chapter 2 Any ?’s from last week? Check completion

  4. Review

  5. RACI Review • What is RACI? • What is the RACI matrix used for? • How would you describe it?

  6. Communication Plan Review • What is the communication plan? • How would you describe it? • Note: We will discuss our tips for organizing and leading an effective meeting later

  7. AON Review • What is AON? • What is it used for? • How would you describe it? • What are the general rules for creating one? • Still have questions – look at the tutorial found at http://www.youtube.com/watch?v=nLiAvW7Xvq4

  8. Critical Path Review • How would you describe it? • What’s the purpose of knowing the critical path? • Can there be more than one critical path?

  9. Compressing the schedule

  10. Methods of Compressing • Crashing • Look at alternatives that provide the maximum compression for the least cost • Fast Tracking • Compressing the project schedule by overlapping activities that would normally be done in sequence INCREASES RISK

  11. Increasing Resources • Decreasing the time it takes to perform individual activities by increasing the number of people working on the activity • Example: • If it takes Joe 4 hours to complete • Logically it would take Joe & Mary 2 hours to complete

  12. Increasing Resources - Cons • Consider the following • New sources are not familiar with the tasks .: less productive than current team members • Who will guide the new member along the learning curve? • Being available != being qualified • May increase costs

  13. Task Splitting • Aim to take a large task and split it into 2 or more smaller tasks, • Each of which could start ahead of the completion of the previous one. • Considerations: • Task must be on critical path • Cannot use same resources • May cause new critical path

  14. Risk management

  15. Risk Management • Identifies threats that can affect the project • Planning to proactively deal with the threats • Risks should be considered for: • Health & Safety • Environmental • Legal • Financial

  16. Risk Identification Techniques • Interview with SME’s • Brainstorming • Delphi Technique • Nominal Group Technique • Crawford Slip • Analogy • Checklist, forms, and templates • SWOT • Cause & Effect Diagram

  17. Risk Identification Workshop • In groups, research the technique assigned • What is it? • Why use this method? (pros &/or cons) • How it is accomplished? • Prepare a mini pptx presentation • Ensure each member of the team has their full name listed in the presentation. 12 minutes to complete & email to me.

  18. Project Risk Review

  19. Risk Identification • Identify the risk event(s) • Keep them realistic • Example: • Resources may be constrained due to team members working on other projects • Significant schedule delays may occur due to team being unfamiliar with the new application or process

  20. Qualitative Risk Analysis • Use Severity to identify the risks worth planning

  21. Risk Response Planning

  22. Project execution

  23. Executing Projects “Time to get to business and ‘just get it done’ “

  24. Executing The process of coordinating the people and other resources to carry out the plan.

  25. Executing Phase Efforts • Are now: • Participating • Observing • Analyzing the work done

  26. Executing Processes Includes: • Team development • Ensure your team knows documentation needs and conventions like naming, storage, retrieval and control

  27. Hybrid / Homework Chapter 3

  28. Team Project Let’s Plan a Wedding In groups of up to 3 people Use guide/template

  29. Quiz Time

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