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Insourcing records storage

Insourcing records storage. Earl C. Rich, CRM. Discussion Topics. Background Prep Work Logistics Project Costs Q&A Site Tour. Background. Budget cuts: FY2011 to FY2012 – 44% reduction Staff reduction: FY2010 to FY2012 – 31% reduction. Prep work - Building selection -.

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Insourcing records storage

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  1. Insourcingrecords storage Earl C. Rich, CRM

  2. Discussion Topics Background Prep Work Logistics Project Costs Q&A Site Tour

  3. Background Budget cuts: FY2011 to FY2012 – 44% reduction Staff reduction: FY2010 to FY2012 – 31% reduction

  4. Prep work- Building selection - • Location, location, location • Windows and floors and docks, oh my! • Ceiling height and upstairs neighbors • Change of Occupancy • Air Conditioner health

  5. Prep work- Vendor Negotiations - • Box removal costs • Removal fees • Access fees • Prep fees • Delivery decisions • Project timeline

  6. Prep work- Building Prep - • Furniture • Demolition • Carpet Removal • Doors & Windows • Sprinkler Head Replacement

  7. Prep work- Shelving - • Shelving Considerations • Height • Width • Depth • Weight Capacity • Aisle Requirements • New or used?

  8. Prep work- shelving analysis - New Used

  9. Prep work- Software & Scanner - • Software Considerations • Analyze current RIM software • Determine functional requirements • On-site; hosted; or “home grown” • Barcode Scanner • Works with your RIM application • Determine communications needs • Ruggedized for warehouse use

  10. Prep work- Software & Scanner analysis - Scanner Software Acorde FRM replacement • Already in progress • Cost-effective solution • Utilizes existing software • Customizable environment Motorola MC-3190 • Rugged • Cost-effective • Bluetooth, WIFI, and Cradle • Customizable environment

  11. Logistics- Shipping & Tracking - • Shipping • Used third party trucking company • One shipment of 1,000 boxes each week • Palletized and shrink-wrapped • Tracking • Total inventory listing at beginning of project • Manifest for each pallet sent the day before • Labels generated from the manifest

  12. Logistics- QA & Issues - • Quality Assurance • Check manifest against boxes delivered • Verify labels match each box number • Check total boxes scanned at end of day • Logistics Issues • Box quality issues • Return shipment of pallets • Need room for processing boxes

  13. Project costs

  14. Project wrap-up- Highlights - • Total Project Costs: • $146,238 • Payback Period: • 8.66 months • Annual Savings: • $262,000 +3% Annual Growth • Staffing Impact: • No increase in staffing level

  15. The usual suspects

  16. Questions? Earl C. Rich, CRM

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