1 / 17

Records Storage and Accessibility

Records Storage and Accessibility. John Montgomery Team Lead, Archives and Information Management U.S. Department of Energy Office of Legacy Management November 17, 2010. Office of Legacy Management (LM). Established in 2003

tillie
Download Presentation

Records Storage and Accessibility

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Records Storageand Accessibility John MontgomeryTeam Lead, Archives and Information ManagementU.S. Department of Energy Office of Legacy Management November 17, 2010

  2. Office of Legacy Management (LM) • Established in 2003 • Mission: to manage responsibilities at former nuclear weapons facilities and ensure the future protection of human health and the environment • LM manages land, structures, facilities, and records

  3. Long-Term Stewardship Sites

  4. Major Goal: Managing Records and Information • Preserve, protect, and share records and information • Managing: • More than 95,000 cubic feet of physical records • 30 terabytes of electronic data

  5. Federal Record Requirements • Title 44 United States Code Chapter 31, “Records Management by Federal Agencies” • By law, federal agencies must: • Document missions, functions, policies, procedures, decisions, and transactions • Preserve historically valuable records

  6. Books Paper documents Letters Memos Engineering drawings Reports Maps Photographs Graphics Videos Sound recordings Machine-readable materials Electronic files Types of Federal Records

  7. LM Business Center

  8. LM Business Center (continued) • Located in Morgantown, West Virginia • Leadership in Energy and Environmental Design Gold Certification

  9. LM Records Storage • Approved by the National Archives and Records Administration for storage of federal records

  10. LM Records Storage • Capacity for 155,000 cubic feet of records storage • Storing records from former nuclear weapons facilities

  11. Special Records Media Storage • Cold storage • X-rays, film, etc. • Environmental controls • 40° Fahrenheit • 30 percent relative humidity

  12. Managing Information Requests • Electronic recordkeeping system • Efficient records search and retrieval • High-speed reproduction and scanning • Qualified records managers

  13. Records Requests • Over 7,000 records requests fulfilled over the last 4 years • Freedom of Information Act (FOIA) • Privacy Act • Energy Employee Occupational Illness Compensation Program Act (EEOICPA) • Other records requests

  14. Information Technology Data Center • Managing more than 13 terabytes of data • Migrate electronic data from former nuclear weapons sites • Qualified information technology staff

  15. Information Technology Data Center • IT Help Desk • Centralized information technology support for LM sites across the country • LM network and servers

  16. Summary • LM is committed to preserving and protecting federal records and information • LM is using a state-of-the-art facility and equipment to manage records • LM has a dedicated records management and information technology workforce

  17. Questions?

More Related