Chemicals: Sales Processing Using Third Party (with Shipping Notification)

1. Chemicals: Sales Processing Using Third Party (with Shipping Notification) SAP Best Practices for Chemicals

2. Purpose, Benefits, and Key Process Steps • Purpose • In sales processing using third party (with shipping notification), your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. The standard sales order automatically creates a purchase requisition for the materials to be delivered by the third-party vendor. • Benefits • Reducing stock and cost, increasing efficiency • Handover of customer’s requirements directly to external supplier • Invoice from trader to customer bases on quantities from supplier invoice • Fulfillment of customer’s requirements despite material shortage • Key Process Steps • Third Party Sales Order • Convert Purchase Requisitions to Purchase Order • Approval of Purchase Orders • Post Statistical Goods Receipt • Invoice verification • Billing

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP ECC 6.0 EHP5 • Company Roles • Sales Administration • Warehouse Clerk • Accounts Receivable • Buyer • Purchasing Manager • Sales Billing • Accounts Payable

4. Detailed Process Description • Sales Processing Using Third Party (with Shipping Notification) • In this scenario, the vendor sends a shipping notification. The incoming invoice from the vendor updates the billing quantity, so that the customer-billing document is only possible after entering the invoice from the vendor. • A statistical goods receipt is then posted.

5. Process Flow Diagram Chemicals: Sales Processing using Third Party (w. Shipping Notification) Vendor Drop Ship Product to 3rd Party Send Shipping Notification/ Confirmation Incoming Vendor Invoice Customer Customer Request for Material Order Confirmation Billing Document Sales Administration Create Sales Order (Optional) Change Order Quantity Auto-generates a Requisition Purchasing Manager / Buyer Quotation for Procurement (128) Display List of Purchase Requisitions to Be Assigned Convert Assigned Requisitions to Purchase Orders Approval of Purchase Orders Ware- house Clerk Post Statistical Goods Receipt Sales Billing Billing Accounts Payable / Receivable AP–OutgoingPayment (158) COGS Vendor Invoice Receipt AR–IncomingPayment (157) Closing Operations SD (203) AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision