The Single Window concept: A key insrument for trade facilitation and good governance

1. Seminar on Trade Facilitation and the Single Window Odessa, 1 June 2011 The Single Window concept: A key insrument for trade facilitation and good governance Mario Apostolov, Regional Adviserq UNECE Trademario.apostolov@unece.org

2. PROBLEM: . A foreign trade operation requires filing appr. 40 documents with often repeated data=> Simplification and reduction of procedures and documents is necessary ▼ The Single Window (SW)is a system that allows all participants in foreign trade to file all required information simultaneously, in one place, in standard form and to one agency.

3. General model of the Single WindowTraders and control agencies may be in different physical locations, but information flows among them are interconnected

4. Benefits from the Single Window For government agencies – instrument of good governance efficient distribution of resources better collection of duties and fees more compliance by business more security (based on better risk analysis) less corruption For business – more efficiency lower cost because of saving time for document preparation faster release of goods predictable and efficient description and implementation of rules more transparency Organizational and political instrument

5. PORT HEALTH CUSTOMS CARRIER WHARFINGER HAULIER Single Window CUSTOMS PORT BROKER AUTHORITY LINE CONSIGNEE AGENT CONSIGNOR Rec. 33: The Single Window Concept FROM TO Customs, export, import, etc. processes together Many documents filed together Appr. 1 hour for clearance Mountains of paper 30% mistakes Weeks for clearance

6. Certificates Customs data Railway data Road transport data IMO/FAL data

7. Vessel/Voyage processing Imports Exports Customs Declarations ICD/ERTS Transshipments Road/Rail Transportation Dangerous Goods Maritime Statistics Functionality of a $Port Community System

8. B2G Flows of trade information

9. B2G Flows of trade information G2G

10. B2G Flows of trade information G2G

11. B2G Flows of trade information G2G B2B

12. Master Plan (1) General guiding document for all agencies Request by business Draft an initial Concept Paper Business Process Analisis Decision on the scope of the Single Window Identification of the sources of funding Identification of thelead и implementing agencies Establish interagency (а) management group; (b) technical expert group Study the legal prerequisites (Rec. 35) Feasibility study

13. Master Plan(2) Work Plan (on the basis of the Feasibility Study) Standardization and harmonization of data Data model Diagramme of data flows(B2G, G2G, G2B) Technical infrastructure, model and administration of the project (enterprise architecture) Control configuration plan Risk management plan Transition plan Training plan Communication strategy

14. Two directions of work:

15. Modernize trade processes before building a Single Window

16. Integrated supply chain Competitive edge – trade efficiency Trade facilitation

17. Steps and participants in BPA

18. The Single Window and enterprise architecture

19. Standards for the Single Window and data harmonization: Single Window –Rec.33 Data harmonization - Rec.34: UN Trade Data Elements Directory UNTDED WCO Data Model (subset of UNTDED) Core Components Legal issues on the Single Window - Rec.35 UNECE Package of Recommendations 7-8 Apr. 2011, Moscow, Conference=>presentations at: www.unece.org/trade/workshop/2011_Moscow/welcome.html on Vnukovo Airport community system 3 studies: on the rediness of the Russian legal system on the interoperability of technical systems

20. Øunnecessary information Organize a SW Establish electronic data interchange Capturing Identifying and inventorying agencies requirements Defining The meaning – what information is conveyed Analyzing Comparing similar names and definitions Reconciling Agreement to use one name, definition, coding Rec.34:Why harmonize data requirements?

21. Collect, Define, Analize, Align HARMONIZE STANDARDIZE • Currently agencies gather: • Port of unlading • Port of unloading • US Port of unlading • US Port of unloading • Foreign Port of unlading • Foreign Port of unloading From the WCO Data Model: Place of discharge, Code in UNTDED: 3225 Portof Unloading Port codes 4-digit proprietary US 5 -digit Schedule ‘K’ proprietory CA proprietory MX UN/LOCOD Recommendation16 UNECE

22. Collect, Define, Analize, Align HARMONIZE STANDARDIZE • Currently agencies gather: • Port of unlading • Port of unloading • US Port of unlading • US Port of unloading • Foreign Port of unlading • Foreign Port of unloading From the WCO Data Model: Place of discharge, Code in UNTDED: 3225 Portof Unloading Port codes 4-digit proprietary US 5 -digit Schedule ‘K’ proprietory CA proprietory MX UN/LOCOD Recommendation16 UNECE

23. Eight cities with the name Odessa in the world: In the USA: US ODF (FL)in Canada: US ODG (MO)CA ODE (ON) US ODS(NY) US OSD (TX)in Ukraine: US ZGY (DE)UA ODS US ZOA (NE) …just try to send a container to Canada, using electronic data submission, to Odessa, Canada, without UN/LOCODE Why align data with international standards?

24. Data in theFAL, CMR, ЕАД

25. Data Harmonization of 3 documents 142 Data Elements Set of 299 Data Elements 7 IMO FAL forms Collect 110 Data Elements SAD 47 Data Elements CMR c.n. Required 142 + 110 + 47 = 299 data elements

26. Data Harmonization of 3 documents 64 Data Elements Standardized Data Set of the 9 documents 119 Data Elements 7 IMO FAL forms harmonized Standardization and Data Harmonization 16 Data Elements -2 Transit declaration 47 Data Elements-9 CMR c.n. Standardization and Harmonization can reduce the data elements from 299 to 119 required data elements

27. UNTDEDsemi-structured standard

28. UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44

29. UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44 UID Name Definition Repr. Mapping Coded 3247 Consignment.Delivery Location.Identifier To identify the place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..35 UNLK: L 25, P 36-44 UN Locode

30. Rec.35: Checklist of basic legal issues Law on electronic signatures Is the system working on a PKI basis? Is there a root CA + functioning network of CAs? 2) Law on electronic commerce 3) Law on e-government 4) Law on data protection 5) Do sectoral laws (e.g. sanitary laws) envisage the use of sector and/or country specific codes 6) Are there requirements for paper originals in law?

31. System of 27 SW: connected via int-l standards

32. Organization of work on the Single Windowin EU and the CU

33. THANKS! Mario APOSTOLOVRegional Adviser, Regional Adviser, UNECE TradePalais des Nations, Room 431CH-1211 Geneva 10, Switzerlandtel.: +41 22 9171134fax: +41 22 9170037e-mail: mario.apostolov@unece.org www.unece.org/trade & www.unece.org/cefact