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Objectives

Objectives. Chapter 28: Creating Specialized Tables Performance Objectives. Create a Table of Contents CHECKPOINT 1 Create a Table of Figures Create a Table of Authorities CHECKPOINT 2. Create a Table of Contents.

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Objectives

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  1. Objectives

  2. Chapter 28: Creating Specialized TablesPerformance Objectives • Create a Table of Contents • CHECKPOINT 1 • Create a Table of Figures • Create a Table of Authorities • CHECKPOINT 2

  3. Create a Table of Contents • A table of contents appears at the beginning of a book, manuscript, or report and contains headings and subheadings with page numbers. • In a previous chapter, you created a table of contents using the Quick Parts button in the Text group in the Insert tab. • You can also create a table of contents using the Table of Contents button in the Table of Contents group in the References tab.

  4. Create a Table of Contents…continued • To create a table of contents by applying built-in or custom styles, open the document and then apply the styles you want to use. • Word uses text with the Heading 1 style applied as the first level of the table of contents text, Heading 2 text for the second level, and so on.

  5. Create a Table of Contents…continued To insert a table of contents: • Apply heading styles. • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the desired option at the drop-down list. Table of Contents button

  6. Create a Table of Contents…continued To number the table of contents page: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the Format Page Numbers option at the drop-down list. (continues on next slide) Format Page Numbersoption

  7. Create a Table of Contents…continued • Change the number format to lowercase Roman numerals in the Number format option box. • Click OK. Number format option box

  8. Create a Table of Contents…continued To insert a section break: • Position the insertion point. • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click the Next Page option in the Section Breaks section. Next Page option

  9. Create a Table of Contents…continued • When you insert a table of contents in a document, you can use the table of contents headings to navigate in a document. • Table of contents headings are hyperlinks that are connected to the heading in the document.

  10. Create a Table of Contents…continued To insert a table of contents: • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the Insert Table of Contents option at the drop-down list. (continues on next slide) Insert Table of Contentsoption

  11. Create a Table of Contents…continued • At the Table of Contents dialog box, select the desired options. • Click OK. Table of Contents dialog box

  12. Create a Table of Contents…continued To choose a tab leader: • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the Insert Table of Contents option. • Click the down-pointing arrow at the right of the Tab leader text box. • Click the desired leader character. • Click OK. Tab leader text box

  13. Create a Table of Contents…continued • Word automatically identifies headings in a table of contents as hyperlinks and inserts page numbers. • You can use these hyperlinks to move the insertion point to a specific location in the document. • To move the insertion point to a specific section, position the mouse pointer on the corresponding heading in the table of contents, hold down the Ctrl key (the mouse pointer turns into a hand), and then click the left mouse button.

  14. Create a Table of Contents…continued To modify a table of contents: • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the Insert Table of Contents option. • Click the Modify button. • At the Style dialog box with TOC 1 selected in the Styles list box, click the Modify button. (continues on next slide) Modify button

  15. Create a Table of Contents…continued • At the Modify Style dialog box, apply the desired formatting. • Click OK to close the Modify Style dialog box. • Click OK to close the Table of Contents dialog box. Modify Style dialog box

  16. Create a Table of Contents…continued To update a table of contents: • Click anywhere in the table of contents. • Click the References tab. • Click the Update Table button in the Table of Contents group. (continues on next slide) Update Table button

  17. Create a Table of Contents…continued • Select the desired option at the Update Table of Contents dialog box. • Click OK. Update Table of Contents dialog box

  18. Create a Table of Contents…continued To remove a table of contents: • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the Remove Table of Contents option at the drop-down list. Remove Table of Contents option

  19. Create a Table of Contents…continued To assign a level to text: • Select the desired text. • Click the References tab. • Click the Add Text button in the Table of Contents group. • Select the desired level in the drop-down list. Add Text button

  20. Create a Table of Contents…continued To mark text as a field entry: • Select the desired text. • Press Alt + Shift + O. • At the Mark Table of Contents Entry dialog box, specify the level for the selected text. • Click the Mark button. Mark Table of Contents Entry dialog box

  21. Create a Table of Contents…continued To activate the Table entry fields option: • Click the References tab. • Click the Table of Contents button in the Table of Contents group. • Click the Insert Table of Contents option. • Click the Options button. • At the Table of Contents Options dialog box, click the Table entry fields check box. • Click OK. Table entry fields check box

  22. Create a Table of Contents…continued • You can insert additional information in a document and update the table. • To do this, insert the text and then mark the text with options at the Mark Table of Contents Entry dialog box. • Click anywhere in the table of contents and then click the Update Table tab. Update Table tab

  23. CHECKPOINT 1 • The Table of Contents button is located in which tab? • References • Review • Insert • Home • This is the default tab leader character. • hyphen • dash • asterisk • period Answer Answer Next Question Next Question • Table of contents headings are these and are connected to the heading in the document. • text boxes • hyperlinks • figures • captions • To mark selected text as a field entry, press these keys. • Alt + Shift + O • Ctrl + Shift + O • Alt + Shift + F • Ctrl + Shift + F Answer Answer Next Question Next Slide

  24. Create a Table of Figures • A document that contains figures should include a list (table) of figures so a reader can quickly locate a specific figure. Table of Figures

  25. Create a Table of Figures…continued To create a caption: • Select the text or image. • Click the References tab. • Click the Insert Caption button in the Captions group. (continues on next slide) Insert Caption button

  26. Create a Table of Figures…continued • At the Caption dialog box, type a caption name in the Caption text box. • Click OK. Caption dialog box

  27. Create a Table of Figures…continued • After you have marked the figure text or image in a document as captions, insert the table of figures. • A table of figures generally displays at the beginning of a document, after the table of contents and on a separate page.

  28. Create a Table of Figures…continued To insert a table of figures: • Click the References tab. • Click the Insert Table of Figures button in the Captions group. (continues on next slide) Insert Table of Figures button

  29. Create a Table of Figures…continued • At the Table of Figures dialog box, select the desired format. • Click OK. Table of Figures dialog box

  30. Create a Table of Figures…continued To update a table of figures: • Click anywhere in the table of figures. • Click the References tab. • Click the Update Table button in the Captions group. (continues on next slide) Update Table button

  31. Create a Table of Figures…continued • At the Update Table of Figures dialog box, click the desired option. • Click OK. Update Table of Figures dialog box

  32. Create a Table of Authorities • A table of authorities is a list of citations that appears in a legal brief or other legal document and the page numbers on which the citations appear.

  33. Create a Table of Authorities…continued To mark a citation for a table of authorities: • Select the first occurrence of the citation. • Press Alt + Shift + I. • At the Mark Citation dialog box, edit and format the text. • Specify the category. • Click the Mark All button. Mark Citation dialog box

  34. Create a Table of Authorities…continued To insert a table of authorities: • Click the References tab. • Click the Insert Table of Authorities button in the Table of Authorities group. (continues on next slide) Insert Table of Authorities button

  35. Create a Table of Authorities…continued • At the Table of Authorities dialog box, select the desired format. • Click OK. Table of Authorities dialog box

  36. Create a Table of Authorities…continued • Like the Table of Contents dialog box and the Table of Figures dialog box, the Table of Authorities dialog box contains options for formatting a table of authorities. • The Use passim option is active by default (the check box contains a check mark), which tells Word to replace five or more page references to the same authority with passim. • With the Keep original formatting check box active, Word retains the formatting of the citation as it appears in the document. • Click the Tab leader option if you want to change the leader character.

  37. Create a Table of Authorities…continued To update a table of authorities: • Click anywhere in the table of authorities. • Click the References tab. • Click the Update Table of Authorities button in the Table of Authorities group. Update Table of Authorities button

  38. CHECKPOINT 2 • You can create a table of figures by marking figures and images as these. • contents • tables • citations • captions • To mark a citation, press these keys. • Ctrl + Shift + O • Alt + Shift + O • Ctrl + Shift + I • Alt + Shift + I Answer Answer Next Question Next Question • You can update a selected table of figures by pressing this function key. • F4 • F8 • F9 • F1 • When you insert a table of authorities, Word includes how many headings? • 7 • 8 • 9 • 10 Answer Answer Next Question Next Slide

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