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Observations from the real world: panel discussion exploring the impacts of our existing methods

Reinventing Archival Methods. Observations from the real world: panel discussion exploring the impacts of our existing methods. Judith Ellis – 30 November 2012. Recordkeeping Snapshot. Practitioners operat e at micro level – standards & models encourage this – but it doesn’t work

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Observations from the real world: panel discussion exploring the impacts of our existing methods

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  1. Reinventing Archival Methods Observations from the real world: panel discussion exploring the impacts of our existing methods • Judith Ellis – 30 November 2012

  2. Recordkeeping Snapshot • Practitioners operate at micro level – standards & models encourage this – but it doesn’t work • Business works electronically – but the ‘records’ are paper • Hybrid operations & systems – parallel, duplicated stores • Use of ECMs/EDRMs – middling to low. Expensive, difficult, challenged. Success is ECMs/EDRMs as a service to business system & process • Hardcopy disposal as usual • Little e-disposal; little e-archiving

  3. Recordkeeping Snapshot • Current archival methods = off the radar for business • Hard to understand & implement for practitioners – expensive, challenges in practice • Archivist - still no/little influence over selecting/controlling digital archival records

  4. Lessons Learnt • Shortfall between business needs & what we provide • Organisations only do what they have to. Cost of ‘compliant’ recordkeeping = high & onerous • Risk = paramount. Build into thinking, standards, models & practice • Risk > macro approach to needs and solutions. Better outcomes • Standards do not translate into better practice. Build a bridge – principles & practical guidance

  5. Lessons Learnt • ECM/EDRMs not suitable for the way people work > build recordkeeping capability into or behind existing systems • Build recordkeeping processes into business processes • Little digital archives over past 30 yrs > act fast, smart, achievable • We find & use information differently than 30 yrs ago > technology-driven description, control, finding & use of records & content

  6. Contact • Judith Ellis • Enterprise Knowledge Pty Ltd • Email: judithellis@enterpriseknowledge.com.au • Phone: +61 3 9842 0999 or mobile: +61 412 566 124

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