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Virginia Department for the Aging

Virginia Department for the Aging. Area Plan Program Section. Training FY 2012. Things You Need to Know When Preparing and Administering Your Area Plan. Reminders!. List of Advisory Council Members (p. 6) should match total number of Council members (p. 5)

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Virginia Department for the Aging

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  1. Virginia Department for the Aging Area Plan Program Section Training FY 2012

  2. Things You Need to Know When Preparing and Administering Your Area Plan

  3. Reminders! • List of Advisory Council Members (p. 6) should match total number of Council members (p. 5) • Include Organizational Chart • Provide information regarding Significant Trends(p. 9)

  4. Total must be the sum of the first 7 categories. Do not include Hispanic.

  5. Services To Be Provided You must check each service if you provide it – regardless of the funding source.

  6. Service Page We make sure it complies with Service Standards, Title III Regs, and OAA.

  7. Service Implementation • Compliance with service standard • Description of services provided and how services are delivered • VDA and Agency assessment instruments utilized

  8. Target Population • Expand the specific target population that your program serves, if appropriate • Low income minority • Socially isolated • Rural • Limited English proficiency • Caregivers (III-E)

  9. Targeting Objectives Do not cut and paste information from last year.

  10. Targeting Objectives Total must be the sum of White, American Indian/Native, Asian, Black/African American, and Other.

  11. Targeting Objectives Adult Day Care

  12. Communication, Referral and Information & Assistance

  13. State Programs on Area Plan • CCEVP • SOS • Options Counseling • Service Coordination 1 • Service Coordination 2

  14. Senior Outreach to Services (SOS) (SOS) • Mobile, brief intervention that links seniors to supports and services • Aggressive outreach • Face-to-face interview • No cost-sharing

  15. Eligible population • 60 years of age and older • Living in the community and older living in

  16. Documentation • Referral form • Pages 1 & 4 of UAI (home visit); Page 3 optional • Page 1 of UAI or Quick Form (community setting); Page 4 if possible

  17. Service Units • Persons served (unduplicated) • Number of referrals made for services • Number of services implemented • Number of persons served with 2 or more ADLs

  18. Options Counseling • Person-Centered, interactive, decision-support process whereby individuals receive assistance in their deliberations to make informed long-term support choices in the context of their own preferences, strengths, and values.

  19. Options Counseling • Bay Aging • Jefferson Area Board for Aging • LOA • Mountain Empire Older Citizens • Senior Connections • Senior Services of Southeastern Virginia • Valley Program for Aging Services

  20. Service Coordination 1 and 2 • Assistance, either in the form of accessing needed services, benefits, and/or resources or, arranging, in circumstances where the older person and/or their caregivers are experiencing diminished functioning capacities, personal conditions or other characteristics, the needed services by providers. It entails investigating a person’s needs, preferences, and resources, linking the person to a full range of appropriate services, using all available funding sources and monitoring the care provided over an extended period of time.

  21. Service Coordination 1Eligible Population • 60 years and older, • Deficient in 1 ADL, and • Require mobility assistance (either human or mechanical) OR • Have a diagnosed cognitive impairment, such as Alzheimer’s disease or related disorder

  22. Service Coordination 2EligiblePopulation • 60 years and over • Frail, have disabilities, or at risk of • institutionalization • Dependent in 2 or more ADLs

  23. Documentation • Intake information (PeerPlace) • Full UAI • Nutritional Health Nutrition Checklist • Federal Poverty Level • Care Plan • Bill of Rights • Consent to Exchange Information

  24. Documentation • Monthly Progress Notes • Outcome Report Closing Summary • Denial Notice • Gap-filling information (notes and receipts)

  25. Community Living Program

  26. Reminders! Area Plan Due Friday July 22, 2011! E-mail to: jane.snead@vda.virginia.gov

  27. Reminders! • Area Plan Requested Revisions will be emailed to AAAs • FAX revisions back to person who sent them to you

  28. ConcludingComments or Questions???

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